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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
OPERATING REQUEST Controlling Board No.
ADJ0100467
Status:  Approved
Meeting Date:  12/4/2017

GENERAL INFORMATION
Agency
Adjutant General's Office


Division/Institution
Administration
Waiver of Competitive Selection  (Revised Code Section 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
Agency Released Competitive Opportunity (Revised Code Section 127.162)
Other Statutory Authority/Bill Section:
Operating Transfer Request  (Revised Code Section 127.14)
      Appropriation
      Cash
      Other Statutory Authority/Bill Section:
Fiscal Year(s)
2018
Bill No.
HB 49
Eligible for OBM
Director Approval?
No

VENDOR INFORMATION
For FYAmountNameAddressCityStateCountyZip Code
ADJ01 2018 $1,110,774.61 Lawhon and Associates 1441 King Avenue Columbus OH Franklin 43212

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameFYAmountFYAmount
FED 3420 745616 Amry Natl Guard Service Agrmnt 2018 $1,110,774.61 $.00

SIGNATURES
     
Mark E. Bartman 12/04/2017
   
Agency Director or Authorized Agent On The Date Of
   
11/16/2017 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Jeffrey W Newman Title:  State Finance Officer
Phone:  (614) 336 - 7013 Fax:  (614) 336 - 7094 E-Mail:  jeffrey.w.newman8.nfg@mail.mil
REQUIRED EXPLANATION OF REQUEST
  The Adjutant General's Department respectfully requests Controlling Board approval to waive competitive selection in the amount of $1,110,774.61 from fund 3420, ALI 745616 (Army National Guard Service Agreement) in FY 2018, to continue to utilize the STS contract (contract# 800214) with Lawhon and Associates, Columbus, Ohio (Franklin County) so that they may complete the lead contamination remediation services at former indoor firing ranges located at 24 armories across the state for which they have been engaged since FY 2016.

 
  In accordance with new Controlling Board requirements governing the use of State Term Schedules (STS), agencies are required to obtain quotes from at least three vendors or request a waiver request through the Controlling Board prior to issuing a purchase order for that good or service. Because projects for which purchase orders are issued may take months or years to complete, it is sometimes necessary to issue a new purchase order for the same good or service.

Following the discovery of lead contamination at 24 former indoor firing ranges in the summer of 2015, the Adjutant General's Department sought proposals from qualified environmental firms to provide the necessary remediation services to reduce contamination levels to the required standard of fewer than 200 micrograms per square foot. Only two firms responded to that request with Lawhon and Associates selected as the better choice. As a result, the department engaged Lawhon in the amount of $2,534,938.28 under the provisions of their STS contract to carry out the necessary remediation. At the time, Lawhon estimated that all of the sites would be properly remediated in approximately 18 months. Due to unforeseen difficulties in attaining the standard of 200 micrograms per square foot however, repeated cleanings and treatments were required and at present, Lawhon has completed remediation at 11 locations, with 11 more currently underway and two scheduled to start in the next month. In order to continue the remediation with Lawhon under their initial engagement and to avoid incurring additional delays and costs that would accompany attempting to engage other potential vendors, the Department respectfully requests this waiver.

The Army National Guard Facilities Program will contribute all $1,110,774.61 for this project. The Army National Guard Facilities Program provides Federal Funding for operation and minor maintenance in support of the code as listed in the Facility Inventory and Support Plan (FISP). The FISP is a living document that is mutually agreed upon by the Department and the Army National Guard.
 
  N/A  
Attachments Controlling Board Request No.: ADJ0100467
Attachment TypeAttachment Description
Other STS Contract
Other Proposal Response Lawhon Engagement
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
Lawhon and Associates 2018 $1,110,774.61

Operating Request Required Information
Contract Renewal - Lawhon and Associates
Controlling Board Request No.: ADJ0100467
1.  Identify the contractor and provide the contractor's address of their principal place of business.
Lawhon and Associates
1441 King Avenue
Columbus, OH 43212
County: Franklin

 

2. Provide a brief history of the project or program being affected by the work of the contractor.
  In the summer of 2015, lead contamination levels at 24 former indoor firing ranges at ONG armories were found to exceed the environmental standard of 200 micrograms per square foot. In response ADJ sought proposals from professional environmental firms to carry out the necessary remediation with only two firms responding and Lawhon and Associates being the deemed the most qualified. Since that time they have remediated 11 sites, are in progress on 11 more and are about to start the final 2.
3. Specify the deliverables of this contract or describe the scope of the services to be performed by renewing this contract.
Utilizing the provisions of their STS contract, the vendor will continue to provide lead remediation services to clean former indoor firing ranges, subject to confirmation testing, to the environmental standard of less than 200 million parts per square foot.
 
4.
Cite the account category of expense being used for this purchase of service(s).
Account CategorySubobjectAmountNon-Exempt Amount
520 $1,110,774.61 $1,110,774.61
Total Amounts $1,110,774.61 $1,110,774.61
   

5.

Provide the dates of previous Controlling Board approvals for this contract. Indicate whether the approvals were for the initial contract, amendments to this contract, or previous renewals for this contract. In addition to the date(s) of Controlling Board approval, provide the following information depending upon the type of contract previously approved by the Controlling Board.
   
  Initial Contract - Total amount of the initial contract or number of hours and the rate per hour.
  Amendment - Total amount of the amended contract (initial + amendment) or total number of hours (initial + amendment) and the total rate per hour (initial contract + contract amendment + contract renewals within the biennium).
  Renewal - Total amount of the renewed contract or the total number of hours and the total rate per hour.
NOTE: All amounts must be shown in amounts per fiscal year.
CB Approval DateType of ContractAmount per FY# of HoursRate per Hour per FY
6. Provide the total amount of the contract renewal or total number of hours and total rate per hour.
Total Contract Amount Total # of Hours Total Rate per Hour FY 
$1,110,774.61 0  $0.00  18  
 
7. Is this contract rate an increase in the total amount of the contract or the rate per hour over the previous contract rate? No
 
8. Duration (beginning and ending dates) of this contract renewal within the biennium.
Beginning Date Ending Date
12/04/2017 06/30/2018
 
9. Provide all subsequent renewal schedules (beginning and ending dates) and amounts associated with this contract.
   
Beginning DateEnding DateTotal Amount
  Explain contract provisions. 
10.
Provide the following employee information: Nationwide Ohio
Total Number of Employees 0    46   
Percentage of Women 0% 30%
Percentage of Minorities 0% 2%