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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
OPERATING REQUEST Controlling Board No.
ADJ0100468
Status:  Approved
Meeting Date:  12/4/2017

GENERAL INFORMATION
Agency
Adjutant General's Office


Division/Institution
Administration
Waiver of Competitive Selection  (Revised Code Section 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
Agency Released Competitive Opportunity (Revised Code Section 127.162)
Other Statutory Authority/Bill Section:
Operating Transfer Request  (Revised Code Section 127.14)
      Appropriation
      Cash
      Other Statutory Authority/Bill Section:
Fiscal Year(s)
2018
Bill No.
HB 49
Eligible for OBM
Director Approval?
No

VENDOR INFORMATION
For FYAmountNameAddressCityStateCountyZip Code
ADJ01 2018 $96,013.00 Tetra Tech EM Inc. 250 W COURT ST STE 200 W CINCINNATI OH Hamilton 45202

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameFYAmountFYAmount
FED 3420 745616 Army Natl Guard Service Agrmnt 2018 $96,013.00 $.00

SIGNATURES
     
Mark E. Bartman 12/04/2017
   
Agency Director or Authorized Agent On The Date Of
   
11/15/2017 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Jeffrey W Newman Title:  State Finance Officer
Phone:  (614) 336 - 7013 Fax:  (614) 336 - 7094 E-Mail:  jeffrey.w.newman8.nfg@mail.mil
REQUIRED EXPLANATION OF REQUEST
  The Adjutant General's Department respectfully requests Controlling Board approval to waive competitive selection in the amount of $96,013.00 from fund 3420, ALI 745616 (Army Natl Guard Service Agrmnt) in FY18, to utilize the STS contract (Contract # 800222-2) with Tetra Tech, Cincinnati, Ohio for the removal and closure of a former injection well located at the the Newark Army National Guard Readiness Center in Licking County.  
  In accordance with new Controlling Board requirements governing the use of State Term Schedules (STS), agencies are required to obtain quotes from at least three vendors or request a waiver request through the Controlling Board. Tetra Tech was initially engaged by the department utilizing the STS contract in July 2015 and again in May 2016 to conduct Phase I and Phase II environmental assessments for the Adjutant General's Department of the Newark site. Those assessments recommended that the Class V injection well located on the property be closed and removed in accordance with state environmental regulations. Due to Tetra Tech's extensive knowledge and history regarding this particular site and project, in order to avoid redundant additional costly work that would be required by the selection of a separate vendor, the Adjutant General's Department respectfully requests authority to contract with Tetra Tech for the removal and closure work.

The Army National Guard Facilities Program will contribute all of the funds for this project, $96,013.00 for the buildings being assessed. The Army National Guard Facilities Program provides Federal Funding for operation and minor maintenance in support of the code as listed in the Facility Inventory and Support Plan (FISP). The FISP is a living document that is mutually agreed upon by the Department and the Army National Guard.
 
  N/A  
Attachments Controlling Board Request No.: ADJ0100468
Attachment TypeAttachment Description
Other Proposal and Scope of Work
Other STS Contract
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
Tetra Tech EM Inc. 2018 $96,013.00

Operating Request Required Information
New Contract - Tetra Tech EM Inc.
Controlling Board Request No.: ADJ0100468
1. Selection Process: Was this contract subject to selection by a Request for Proposal (RFP),
Request for Qualification (RFQ), Request for Information (RFI) process? No
Explain why this contract was not subject to an RFP, RFQ or RFI process
This work would be performed state term contract (STS). Additionally, due to Tetra Tech having first-hand, in depth knowledge of the site conditions at the Newark facility as a result of having carried out the Phase I and Phase II Environmental Site Assessment, the Adjutant General's Department sought a proposal from this vendor under the provisions of their STS contract. To engage another vendor could result in further delays and additional costs as work performed by Tetra Tech would have to be repeated.
 
2. Provide the following selected contractor information:
Tetra Tech EM Inc.
250 W COURT ST STE 200 W
CINCINNATI,   OH  45202
County: Hamilton
 
3. Contractor's location from which all or most of the contract work will be performed, if different from the
location of principal place of business. (For institutional agencies, cite the location of the institution,
including the city and county, where services are to be performed.)


   
4. Institutional agencies only: Is the contractor currently performing services at the institution listed above?
5. Specify the deliverables of this contract or describe the scope of service(s) to be performed by this contractor.
Tetra Tech will provide services to close and remove a Class V injection well located at the Newark Army National Guard Facility in Licking County.
6. Cite the account category of expense being used for this purchase of service(s).
Account CategorySubobjectAmountNon-Exempt Amount
520 $96,013.00 $96,013.00

 
Total Amounts $96,013.00 $96,013.00
7.
Duration of this contract (beginning and ending dates) within the fiscal biennium.
Beginning Date Ending Date
12/04/2017 06/30/2018
8. Is the contractor already performing work under this contract? No
   
9. Identify all state contracts which the selected contractor has had approved by the Controlling Board
since the beginning of the last fiscal year through this fiscal year to date. Also include contracts approved
for this agency or institutions of higher education.
a. Total number of contracts. 1
b. For each contract list the state agency and the contract amount.
AgencyContract/Agreement AmountFY
Adjutant General's Office $217,487.61 2018
10. Contractor Procurement Compliance:
a. Is this contractor in compliance with Buy America? Yes
  Explain: Contractor is located in Cincinnati, Ohio
   
b. Is this contractor in compliance with Buy Ohio? Yes
Explain: Contractor is located in Cincinnati, Ohio.
11.
Provide the following employee information: Nationwide Ohio
Total Number of Employees 8025    452   
Percentage of Women 31% 12%
Percentage of Minorities 24% 41%
12. What percent of the work will be done by subcontractors?  60
  If more than 50%, provide the same information for each subcontractor as requested in number 11 above for the contractor.
SubcontractorNationwide
# of Employees
Nationwide
% of Women
Nationwide
% of Minorities
Ohio
# of Employees
Ohio
% of Women
Ohio
% of Minorities
Envirocore, Inc. 150 10.60 10.00 100 9.30 6.60
13.  Provide all subsequent renewal schedules (beginning and ending dates) and amounts associated with this contract.

A contract renewal is the exercise of an option to enter into a subsequent contract with a vendor in accordance with renewal provisions specified in a preceding contract.
Beginning DateEnding DateTotal Lease Amount
Explain contract provisions.  The contractor will provide injection well removal and closure services in accordance with the scope of work contained in their proposal and under the provisions of their state term contract.