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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
OPERATING REQUEST Controlling Board No.
AGO0100532
Status:  Approved
Meeting Date:  12/4/2017

GENERAL INFORMATION
Agency
Attorney General's Office


Division/Institution
Finance
Waiver of Competitive Selection  (Revised Code Section 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
Agency Released Competitive Opportunity (Revised Code Section 127.162)
Other Statutory Authority/Bill Section:
Operating Transfer Request  (Revised Code Section 127.14)
      Appropriation
      Cash
      Other Statutory Authority/Bill Section:
Fiscal Year(s)
2018
Bill No.
HB 49
Eligible for OBM
Director Approval?
No

VENDOR INFORMATION
For FYAmountNameAddressCityStateCountyZip Code
AGO01 2018 $141,740.40 Key Government Finance 4694 Cemetery Road Hilliard OH Franklin 43026

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameFYAmountFYAmount
DPF 1060 055612 Attorney General Operating 2018 $141,740.40 $.00

SIGNATURES
     
Mike DeWine 12/04/2017
   
Agency Director or Authorized Agent On The Date Of
   
11/09/2017 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Christina Frass Title:  Chief Financial Officer
Phone:  (614) 728 - 9335 Fax:  (866) 818 - 6153 E-Mail:  Christina.Frass@OhioAttorneyGeneral.gov
REQUIRED EXPLANATION OF REQUEST
  The Attorney General's Office respectfully requests Controlling Board approval to waive competitive selection in the amount of $141,740.40 from fund 1060, ALI 055612 (Attorney General Operating) for FY18 to renew the contract to purchase annual Cisco Smartnet maintenance and support form Key Government Finance, Hilliard, OH.  
  This request will provide maintenance and support for the baseline telecommunications network for the Attorney General's Office. The Department of Administrative Services (DAS) negotiated the terms and pricing of this contract, awarded to GoldTech as a Minority Business Enterprise, which bills through Key Government Finance. The pricing available through this contract results in a substantial discount from other vendors. If we did not take advantage of the DAS negotiated contract for this service, the cost to our agency would be nearly 30% higher.

Although the Attorney General's Office has used this contract in the past, we are now bringing it to the Controlling Board due to changes in procurement policy using STS contracts.
 
   
Attachments Controlling Board Request No.: AGO0100532
Attachment TypeAttachment Description
Other STS information for Key Government Finance
Contract Key Government Finance FY17 contract
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
Key Government Finance 2018 $141,740.40

Operating Request Required Information
Contract Renewal - Key Government Finance
Controlling Board Request No.: AGO0100532
1.  Identify the contractor and provide the contractor's address of their principal place of business.
Key Government Finance
4694 Cemetery Road
Hilliard, OH 43026
County: Franklin

 

2. Provide a brief history of the project or program being affected by the work of the contractor.
  The Cisco SmartNet agreement is an enterprise level agreement, awarded to GoldTech as MBE. The AGO has standardized on Cisco equipment for all of its networking needs across the office. All of their maintenance is consolidated into one SmartNet quote.
3. Specify the deliverables of this contract or describe the scope of the services to be performed by renewing this contract.
This is for 1 year or maintenance and support.
 
4.
Cite the account category of expense being used for this purchase of service(s).
Account CategorySubobjectAmountNon-Exempt Amount
520 $141,740.40 $141,740.40
Total Amounts $141,740.40 $141,740.40
   

5.

Provide the dates of previous Controlling Board approvals for this contract. Indicate whether the approvals were for the initial contract, amendments to this contract, or previous renewals for this contract. In addition to the date(s) of Controlling Board approval, provide the following information depending upon the type of contract previously approved by the Controlling Board.
   
  Initial Contract - Total amount of the initial contract or number of hours and the rate per hour.
  Amendment - Total amount of the amended contract (initial + amendment) or total number of hours (initial + amendment) and the total rate per hour (initial contract + contract amendment + contract renewals within the biennium).
  Renewal - Total amount of the renewed contract or the total number of hours and the total rate per hour.
NOTE: All amounts must be shown in amounts per fiscal year.
CB Approval DateType of ContractAmount per FY# of HoursRate per Hour per FY
6. Provide the total amount of the contract renewal or total number of hours and total rate per hour.
Total Contract Amount Total # of Hours Total Rate per Hour FY 
$141,740.40 0  $0.00  18  
 
7. Is this contract rate an increase in the total amount of the contract or the rate per hour over the previous contract rate? No
 
8. Duration (beginning and ending dates) of this contract renewal within the biennium.
Beginning Date Ending Date
12/04/2017 10/19/2018
 
9. Provide all subsequent renewal schedules (beginning and ending dates) and amounts associated with this contract.
   
Beginning DateEnding DateTotal Amount
$.00
  Explain contract provisions. 
10.
Provide the following employee information: Nationwide Ohio
Total Number of Employees 0    0   
Percentage of Women 0% 0%
Percentage of Minorities 0% 0%