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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
OPERATING REQUEST Controlling Board No.
AGO0100668
Status:  Approved
Meeting Date:  6/15/2020

GENERAL INFORMATION
Agency
Attorney General's Office


Division/Institution
Finance
Waiver of Competitive Selection  (Revised Code Section 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
Agency Released Competitive Opportunity (Revised Code Section 127.162)
Other Statutory Authority/Bill Section:
Operating Transfer Request  (Revised Code Section 127.14)
      Appropriation
      Cash
      Other Statutory Authority/Bill Section:
Fiscal Year(s)
2021
Bill No.
HB 166
Eligible for OBM
Director Approval?
No

VENDOR INFORMATION
For FYAmountNameAddressCityStateCountyZip Code
AGO01 2021 $115,000.00 Butler County Sheriff 705 Hanover St Hamilton OH Hamilton 45011

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameFYAmountFYAmount
DPF 1060 055612 ATTORNEY GENERAL OPERATING 2021 $115,000.00 $.00

SIGNATURES
     
Dave Yost 06/15/2020
   
Agency Director or Authorized Agent On The Date Of
   
04/19/2020 W. Fletch Zimpher
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Jay Easterling Title:  Chief Financial Officer
Phone:  (614) 728 - 9335 Fax:  (866) 818 - 6153 E-Mail:  jay.easterling@ohioattorneygeneral.gov
REQUIRED EXPLANATION OF REQUEST
  The Attorney General's Office (AGO) respectfully requests Controlling Board approval to waive competitive selection in the amount of $115,000.00 in Fund 1060, ALI 055612 (Attorney General Operating), in FY21, to contract with Butler County Sheriff, Hamilton, Ohio, to provide helicopter services for the Bureau of Criminal Investigation's marijuana eradication initiative.  
  The contract amount is entirely supported through a federal grant for marijuana eradication. The contract amount is reimbursed 100% with a federal grant in fund 3R60, ALI 055613 (Attorney General Federal). The federal grant is managed on a monthly reimbursement basis and is the same as FY 20.

The Attorney General's Office includes the Bureau of Criminal Investigation (BCI) which, upon request, provides investigative services to local law enforcement agencies. These services include scientific analysis of crime scenes and evidence, covert law enforcement support, and performing criminal background checks for private and public entities on prospective employees and applicants for weapons permits.

For over twenty years, BCI has partnered with the US Drug Enforcement Administration (DEA) to conduct aerial surveillance missions throughout Ohio in an effort to locate and eradicate marijuana that is cultivated throughout our state by drug traffickers. Historically, this effort has required the Attorney General to enter into personal service contracts with vendors who provide flight hours at mutually agreed upon hourly rates. Typically, this effort accounts for the seizure of thousands of marijuana plants. These types of missions require a specific type of helicopter and pilots with a specific skill set. These missions are very time sensitive and having a pilot and helicopter quickly available during the marijuana growing season is paramount to the success of the operation.

Recent Grant requirements only allow BCI to contract with government agencies for flight hours. Expenditures are first paid out of fund 1060 and then reimbursement request are submitted to the federal government on a monthly basis per grant guidelines
 
   
Attachments Controlling Board Request No.: AGO0100668
Attachment TypeAttachment Description
Contract Butler County SO Contract FY20
Other Deferred copy of request AGO0100668
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
Butler County Sheriff 2021 $115,000.00

Operating Request Required Information
New Contract - Butler County Sheriff
Controlling Board Request No.: AGO0100668
1. Selection Process: Was this contract subject to selection by a Request for Proposal (RFP),
Request for Qualification (RFQ), Request for Information (RFI) process? No
Explain why this contract was not subject to an RFP, RFQ or RFI process
The grant requirements only allow BCI to contract with government agencies for flight hours. Butler County has a well trained and experienced pilot to ensure successful and safe missions. Past work experience with Butler County has been very beneficial to State of Ohio.
 
2. Provide the following selected contractor information:
Butler County Sheriff
705 Hanover St
Hamilton ,   OH  45011
County: Hamilton
 
3. Contractor's location from which all or most of the contract work will be performed, if different from the
location of principal place of business. (For institutional agencies, cite the location of the institution,
including the city and county, where services are to be performed.)


   
4. Institutional agencies only: Is the contractor currently performing services at the institution listed above?
5. Specify the deliverables of this contract or describe the scope of service(s) to be performed by this contractor.
Butler County Sheriff's Office shall provide one or more R44/OH 58 Bell Jet Ranger helicopters to assist local law enforcement agencies in the detection of domestically grown marijuana and other law enforcement support services as needed. These types of missions require a specific type of helicopter and pilots with a specific skill set. Contract for helicopter services not to exceed $115,000.00.
6. Cite the account category of expense being used for this purchase of service(s).
Account CategorySubobjectAmountNon-Exempt Amount
521085 $115,000.00 $115,000.00

 
Total Amounts $115,000.00 $115,000.00
7.
Duration of this contract (beginning and ending dates) within the fiscal biennium.
Beginning Date Ending Date
07/01/2020 06/30/2021
8. Is the contractor already performing work under this contract? No
   
9. Identify all state contracts which the selected contractor has had approved by the Controlling Board
since the beginning of the last fiscal year through this fiscal year to date. Also include contracts approved
for this agency or institutions of higher education.
a. Total number of contracts. 1
b. For each contract list the state agency and the contract amount.
AgencyContract/Agreement AmountFY
Attorney General's Office $115,000.00 20
10. Contractor Procurement Compliance:
a. Is this contractor in compliance with Buy America? Yes
  Explain: They are located in Butler County Ohio.
   
b. Is this contractor in compliance with Buy Ohio? Yes
Explain: They are located in Butler County Ohio.
11.
Provide the following employee information: Nationwide Ohio
Total Number of Employees 0    452   
Percentage of Women 0% 29.4%
Percentage of Minorities 0% 8.2%
12. What percent of the work will be done by subcontractors?  0
  If more than 50%, provide the same information for each subcontractor as requested in number 11 above for the contractor.
SubcontractorNationwide
# of Employees
Nationwide
% of Women
Nationwide
% of Minorities
Ohio
# of Employees
Ohio
% of Women
Ohio
% of Minorities
13.  Provide all subsequent renewal schedules (beginning and ending dates) and amounts associated with this contract.

A contract renewal is the exercise of an option to enter into a subsequent contract with a vendor in accordance with renewal provisions specified in a preceding contract.
Beginning DateEnding DateTotal Lease Amount
07/01/2021 06/30/2022 $115,000.00
Explain contract provisions.  The Attorney General's Office, with Controlling Board approval, may renew this agreement for an additional term on the same terms and conditions by giving written notice prior to expiration. This agreement and any renewal shall in any event expire no later than June 30, 2022