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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
OPERATING REQUEST Controlling Board No.
AGO0100670
Status:  Approved
Meeting Date:  6/15/2020

GENERAL INFORMATION
Agency
Attorney General's Office


Division/Institution
Finance
Waiver of Competitive Selection  (Revised Code Section 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
Agency Released Competitive Opportunity (Revised Code Section 127.162)
Other Statutory Authority/Bill Section:
Operating Transfer Request  (Revised Code Section 127.14)
      Appropriation
      Cash
      Other Statutory Authority/Bill Section:
Fiscal Year(s)
2021
Bill No.
HB 166
Eligible for OBM
Director Approval?
No

VENDOR INFORMATION
For FYAmountNameAddressCityStateCountyZip Code
AGO01 2021 $608,820.63 Watch Systems 516 East Rutland Covington LA 70433

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameFYAmountFYAmount
DPF 1060 055612 Attorney General Operating 2021 $608,820.63 $.00

SIGNATURES
     
Dave Yost 06/15/2020
   
Agency Director or Authorized Agent On The Date Of
   
05/22/2020 W. Fletch Zimpher
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Jay Easterling Title:  Chief Financial Officer
Phone:  (614) 728 - 9335 Fax:  (866) 818 - 6153 E-Mail:  jay.easterling@ohioattorneygeneral.gov
REQUIRED EXPLANATION OF REQUEST
  The Attorney General's Office (AGO) respectfully requests Controlling Board approval to waive competitive selection in the amount of $608,820.63 from fund 1060, ALI 055612 (Attorney General Operating), in FY21, to renew its contract with WatchSystems, LLC., Covington, LA, for annual licensing, maintenance and support for Ohio's Sex Offender, Arson and Violent Offender Registration and Notification system.  
  The Ohio Attorney General's Office maintains a Sex Offender and Arson Registration and Notification system for all 88 Sheriff Offices. Individuals listed on this registry have been convicted of a sexual or arson offense that requires them to meet a number of mandates including annual registration with law enforcement. These databases currently manage approximately 30,000 sex offenders and 1,300 arson offenders statewide.   

In 2012, the Attorney General's Office transitioned to using the WatchSystems OffenderWatch management application. Access to OffenderWatch is provided to the local Sheriff Offices for the management of both sex and arson offenders, and to local law enforcement for investigative purposes. In addition, the sex offender database records are available to authorized Ohio Law Enforcement Gateway (OHLEG) users. The Attorney General's Office also provides a publicly available website for the State of Ohio citizens to search for registered Sex Offenders who may be living nearby. The publicly available records are derived from the records contained in the OffenderWatch database.

OffenderWatch is also the platform on which Ohio's Violent Offender Database (Senate Bill 231 of the 132nd GA, better known as "Sierah's Law") operates. Similarly to the current Sex and Arson Offender databases, this new database is available to Ohio law enforcement via the Ohio Law Enforcement Gateway (OHLEG), a state-of-the-art electronic information network that allows Ohio law enforcement agencies to share criminal justice data efficiently and securely.
 
   
Attachments Controlling Board Request No.: AGO0100670
Attachment TypeAttachment Description
Contract Vendor signed
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
Watch Systems 2021 $608,820.63

Operating Request Required Information
Contract Renewal - Watch Systems
Controlling Board Request No.: AGO0100670
1.  Identify the contractor and provide the contractor's address of their principal place of business.
Watch Systems
516 East Rutland
Covington, LA 70433

 

2. Provide a brief history of the project or program being affected by the work of the contractor.
  This request is a renewal. Watch system developed and currently hosts the application, the Ohio Sex Offender Registration and Notification system, which is used by law enforcement agencies statewide.
3. Specify the deliverables of this contract or describe the scope of the services to be performed by renewing this contract.
Watch Systems will maintain the OffenderWatch Management and Registration software, OffenderWatch Active Contact System, Offender Booking Alerts, SMART Phone Verification Application, OffenderWatch Express, and the Ohio Geo-coder Mapping system to the Ohio Attorney General's Office.
 
4.
Cite the account category of expense being used for this purchase of service(s).
Account CategorySubobjectAmountNon-Exempt Amount
510050 $608,820.63 $608,820.63
Total Amounts $608,820.63 $608,820.63
   

5.

Provide the dates of previous Controlling Board approvals for this contract. Indicate whether the approvals were for the initial contract, amendments to this contract, or previous renewals for this contract. In addition to the date(s) of Controlling Board approval, provide the following information depending upon the type of contract previously approved by the Controlling Board.
   
  Initial Contract - Total amount of the initial contract or number of hours and the rate per hour.
  Amendment - Total amount of the amended contract (initial + amendment) or total number of hours (initial + amendment) and the total rate per hour (initial contract + contract amendment + contract renewals within the biennium).
  Renewal - Total amount of the renewed contract or the total number of hours and the total rate per hour.
NOTE: All amounts must be shown in amounts per fiscal year.
CB Approval DateType of ContractAmount per FY# of HoursRate per Hour per FY
05/22/2017 Initial $544,032.00 0.00 $0.00
06/11/2018 Renewal $544,032.00 0.00 $0.00
03/25/2019 Amendment $100,000.00 0.00 $0.00
06/10/2019 Renewal $571,234.00 0.00 $0.00
10/21/2019 Amendment $20,000.00 0.00 $0.00
6. Provide the total amount of the contract renewal or total number of hours and total rate per hour.
Total Contract Amount Total # of Hours Total Rate per Hour FY 
$608,820.63 0  $0.00  21  
 
7. Is this contract rate an increase in the total amount of the contract or the rate per hour over the previous contract rate? Yes
 

Explain why. Scope of services have remained consistent for FY21. The fee increase from FY20 is due to an increase in the OffenderWatch sex and arson offender registration software, hosting, mapping, email, and mailing. The active contact, booking alert, Offenderwatch mobile and express have remained consistent while the Geo-coding fee has decreased.

8. Duration (beginning and ending dates) of this contract renewal within the biennium.
Beginning Date Ending Date
07/01/2020 06/30/2021
 
9. Provide all subsequent renewal schedules (beginning and ending dates) and amounts associated with this contract.
   
Beginning DateEnding DateTotal Amount
07/01/2021 06/30/2022 $627,085.30
07/01/2022 06/30/2023 $645,897.80
  Explain contract provisions.  The Attorney General's Office, with Controlling Board approval, plans to renew this contract for FY22 and FY23 on the same terms and conditions. This agreement and any renewal shall in any event expire no later than June 30, 2021.
10.
Provide the following employee information: Nationwide Ohio
Total Number of Employees 36    0   
Percentage of Women 25% 0%
Percentage of Minorities 8.33% 0%