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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
CAPITAL REQUEST Controlling Board No.
AGO0100682
Status:  Approved
Meeting Date:  6/15/2020

GENERAL INFORMATION

Agency
Attorney General's Office


Division/Institution
Finance

Eligible for Local Administration?
Yes
Real Estate Acquisition
    Release of Capital Funds(R.C.Sec. 127.14G) and/or R.C.126.14
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Higher Education Authorization Request (Sec. 3333.071)
    Other Statutory Authority/Bill Section:
Fiscal Year(s)
2020
Bill No.
H.B. 529
Eligible for OBM
Director Approval?
No
Capital Request
    Release of Capital Funds (R.C.Sec. 127.14G)
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Waiver of Competitive Selection (R.C.Sec. 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
    Agency Released Competitive Opportunity (R.C.Sec. 127.162)
    Release Percent for Arts (R.C.Sec. 3379.10)
    Other Statutory Authority/Bill Section:
    Other:

VENDOR INFORMATION
For FYAmountNameAddressCounty
AGO01 2020 $21,307.00 Coleman Spohn 1775 East 45th Street
Cleveland , OH 44103
Cuyahoga

TRANSFER INFORMATION
FromToFYFund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTransfer AmountPrev Rel Amount
         

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTotal Amount
CPF 7026 C05517 General Building Renovations $21,307.00

SIGNATURES
     
Dave Yost 06/15/2020
   
Agency Director or Authorized Agent On The Date Of
   
05/24/2020 W. Fletch Zimpher
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Jay Easterling Title:  Chief Financial Officer
Phone:  (614) 728 - 9335 Fax:  (866) 818 - 6153 E-Mail:  jay.easterling@ohioattorneygeneral.gov
REQUIRED EXPLANATION OF REQUEST
  The Attorney General's Office (AGO) respectfully requests Controlling Board approval to release capital appropriation in the amount of $21,307 from fund 7026, ALI C05517 (General Building Renovations) to contract with Coleman Spohn, Cleveland, OH, for security fencing around the two AC cooling units at the BCI London facility.  
  The current cooling units do not have protective fencing. Both cooling units provide temperature control for important types of evidence at the BCI London facility. DNA evidence being one example. If the DNA evidence is not maintained and stored at a certain temperature it is deemed destroyed and can't be used in any criminal cases. The two cooling units need protective fencing to help maintain uninterrupted temperature control.

Coleman Spohn is a DAS third party administrator. They are the project manager that distributed the project scope of work to a list of pre-qualified contractors. Three contractors provided quotes. Coleman Spohn reviewed quotes and recommended. Johnson Laux Company, the lowest bidder. The AGO contract will be with Coleman Spohn who will then subcontract work out to Johnson Laux Co.
 
   
Attachments Controlling Board Request No.: AGO0100682
Attachment TypeAttachment Description
Other Coleman selected contractor proposal
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
Coleman Spohn 2020 $21,307.00 Not Required

Capital Request Required Information
Architect, Engineering, or Other Professional Service Contracts/Construction Manager at Risk or Design Build Contracts - Coleman Spohn
Controlling Board Request No.: AGO0100682
1. 
Type of Service to be provided: Coleman Spohn is the DAS third party administrator for the project. They are the project manager. They compiled the scope of work and sent it out to a list of prequalified contractors. A pre-bid meeting was also held. 4 firms attended conference. Coleman reviewed the three quotes and recommended Johnson Laux, lowest bidder..
 
2. Selection Process:
a. Explain how the Request for Proposal (RFP)/Request for Qualifications (RFQ) was publicized or advertised.
Coleman Spohn sent scope of work out to list of prequalified contractors. A pre-bid meeting was held. Coleman Spohn reviewed the proposal and recommended Johnson Laux.
   
b.
Number of proposals distributed. 4
c.
Number of days in which interested parties had to respond to the RFP/RFQ. 7
d.
Number of proposals received. 3
e. For each proposal or statement of qualifications received, provide name, complete address of the principal place of business, and amount of each proposal (or attached as a list)..
Name Proposal AmountAddressCityStateCounty
   
f. Indicate who rated the responses and was involved in the selection of the contractor.
Coleman Spohn, DAS third party administrator and project manager reviewed the responses and recommended Johnson Laux Co, the lowest bidder.
   
3.
Identify the selected contractor. Coleman Spohn
 
  Explain why this contractor was selected.
   
  The project manager recommendation. Also Lowest bid.
4. Provide contractor's location of their principal place of business. 
 
1775 East 45th Street
Cleveland , OH 44103
County: Cuyahoga
5. Provide contractor's location from which all or most or contract work will be performed, if different from the location of principal place of business.
 
1560 Ohio 56
London, OH 43140
County: Madison
   
6. Identify all state contracts which the selected contractor has had approved by the Controlling Board since the beginning of the last fiscal year through this fiscal year to date. Also include contracts approved for this agency or institution of higher education.
   
 
a. Total number of contracts: 0
b. For each contract, list the state agency and the contract amount.
AgencyContract/Agreement AmountFY
7. 
Provide the following employee information: Nationwide Ohio
Total Number of Employees 45    43   
Percentage of Women 13.3% 14%
Percentage of Minorities 44% 44.1%
8.
What percent of the work will be done by subcontractors? 100%
   
If more than 50%, provide the following employee information.
SubcontractorNationwide
# of Employees
Nationwide
% of Women
Nationwide
% of Minorities
Ohio
# of Employees
Ohio
% of Women
Ohio
% of Minorities
Johnson Laux Co 0 .00 .00 0 .00 .00
9. Fee Analysis: For design-build and construction management at risk services, also provide a fee analysis that includes the following:
 
a. Total estimated construction cost:   $21,307.00
 
b. Provide the following information regarding the contractor's fees for the services to be performed. 
 
Fee Analysis Contract Amount Percent of Total Construction Cost
Professional Design Services and/or Construction Management Services/Design-Build   $19,370.00   0%
Personnel Cost   $0.00   0%
Testing & Special Inspections   $0.00   0%
General Conditions   $0.00   0%
Design Services Fees(A/E of Record in Design-Build Contract only)   $0.00   0%
Other-Project manager
  $1,937.00   0%
  Refer to the requirements of Revised Code Sections 153.65-153.70.