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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
FUND/APPROPRIATION REQUEST Controlling Board No.
AGR0100337
Status:  Approved
Meeting Date:  2/26/2018

GENERAL INFORMATION

Agency
Agriculture


Division/Institution
Administration

Authorization Requested Pursuant
to Revised Code Section 131.35
Increase Appropriation Authority
Create a New Fund
Establish Appropriation Authority
Fiscal Year(s)
2018
Bill No.
HB 49

FUNDING INFORMATION
Fund
Group
Fund
Code
Appropriation
Line Item
Fund/Appropriation
Line Item Name
FYCurrent Appropriation AmountAmount of Increase or New Fund Total
Appropriation Amount
DPF 5L80 700604 LIVESTOCK MANAGEMENT PROGRAM 2018
$500,000.00
$73,941.38
$573,941.38
DPF 5BV0 700661 Soil and Water Districts 2018
$8,600,000.00
$158,244.62
$8,758,244.62

SIGNATURES
     
David Daniels 02/26/2018
   
Agency Director or Authorized Agent On The Date Of
   
02/02/2018 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Janelle Mead Title:  Deputy Director
Phone:  (614) 387 - 0911 Fax:  (614) 466 - 6124 E-Mail:  JMead@agri.ohio.gov
REQUIRED EXPLANATION OF REQUEST
  The Ohio Department of Agriculture respectfully requests Controlling Board approval to increase appropriation authority in the amount of $73,941.38 in fund 5L80, ALI 700604 (Livestock Management Program) and $158,244.62 in fund 5BV0, ALI 700661 (Soil and Water Districts), in FY18 to complete the replacement of the permit tracking database programs with the Beehive software platform for Agriculture's Division of Large Livestock, located in Reynoldsburg, Licking county.  
  The Department plans to replace the Division of Soil and Water Conservation (DSWC) Soil and Water Information Management System database program and the Division of Livestock Environmental Permitting (DLEP) permit tracking database program with the Beehive software platform. The current DSWC Soil and Water Information Management System database program is used by Ohio's 88 Soil and Water Conservation Districts to track projects, programs, and technical assistance. The Beehive platform will provide for full replacement of both Divisions current database programs. This will provide immediate benefits to the program beyond their current software solutions in terms of data management as well as increased flexibility in reporting, querying, and data access. The Beehive software will also provide a powerful platform for needed future enhancements. The Beehive software platform is offered as a Software as a Service (SaaS) solution, and includes licensing, maintenance, hosting, storage, training, and support on an annual basis. Conversion, deployment and project costs are also included.

Beehive Industries Contract ID is MCSA0055 and the Controlling Board waiver is DAS0100807.

A request was originally approved by the Controlling Board on 3/27/2017 (AGR0100297). The project was not completed in FY 2017 and the project was extended into FY 18 due to complexities of the development the new software platform from the vendor, Beehive. Currently the project is over 75% complete and will be completed in FY 18.
 
   
Attachments Controlling Board Request No.: AGR0100337
Attachment TypeAttachment Description
Other Beehive MCSA
Other MBE
Other Release and Permit

Fund/Appropriation Request 
Required Information
Controlling Board Request No.: AGR0100337
1. Identify the source of additional revenue (e.g., increase in fee, increase in state or federal grants, etc.).
  The additional revenue is already available in fund 5L80 ($73,941.38) and fund 5BV0 ($158,244.62) for a total increase of $232,186.00
   
2. If applicable, explain why creating and/or increasing a new fund and/or line item is more appropriate than depositing the revenue into an existing fund and increasing the appropriation authority of an existing line item.
  N/A
   
3.
Time line: Has the revenue been received? Yes
 
Provide the receipt date of the revenue. various times throughout the year
4. For federal funds only, provide the following information:
 
a. Grant identification number from the Catalog of Federal Domestic Assistance: N/A
b. Amount of state matching funds required: 0
c. Source (appropriation line item) of that match:
d. Statutory or executive authority for participation in the program:
  Include a brief summary of the text or a copy of the reference.  
 
   
5. How will the additional appropriation and/or cash be used?
  To purchase and implement a new software system that help the division be more efficient.
   
  Provide the following information below relative to this budgetary adjustment. NOTE: If a new fund and new appropriation authority are being requested, the "Current" and "Requested" columns are not required.
 
Account Category Account Category Description Current Appropriation Authority Requested Increase in Appropriation Total Appropriation Authority
500   Personal Services - Payroll   $0.00   $0.00   $0.00
510   Purchases Personal Services and Others   $0.00   $0.00   $0.00
520   Supplies and Maintenance   $0.00   $0.00   $0.00
530   Equipment   $827.95   $232,186.00   $233,013.95
550   Subsidies and Shared Revenue   $0.00   $0.00   $0.00
570   Capital Items   $0.00   $0.00   $0.00
590   Judgements, Settlements and Bonds   $0.00   $0.00   $0.00
Other   Other   $0.00   $0.00   $0.00
Total: $827.95 $232,186.00 $233,013.95
   
6. For each additional amount shown in the table, provide a short description of what the dollars will be used to accomplish. For example, if increasing a subsidy account category, provide detail on the added recipients or the allocation formula for distribution of moneys. For Account Category 500, respond to specific questions in number 9 below.
 
Account Category Short Description
500
510
520
530 Payment to Beehive services to complete the project of implementing a new software system
550
570
590
Other
   
7. Will this transfer be used to maintain current service levels, expand an existing program or activity, or begin a new program? Explain.
  N/A
   
8. Based upon the response to number 7, explain how these services or programs would have been funded if this
additional funding were not available.
  No other funding is available
   
9. Account Category 500-Personal Services:
 
a. Explain why changes are being requested in the personal services account category 500.
b. How many existing staff are being affected by this transfer? 0
What appropriation line item are they currently being paid? 
c. How would these existing staff have been affected if these additional funds were not available?
d. Will new staff be hired as a result of the additional funds?  No
   
10.  List any other transfers involving these appropriation line items and/or cash approved by the Controlling Board in the current biennium, including the date and requested amount of the adjustment(s).
 
ALITransfer DateTransfer AmountCBR Number