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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
OPERATING REQUEST Controlling Board No.
AUD0100038
Status:  Approved
Meeting Date:  12/4/2017

GENERAL INFORMATION
Agency
Auditor of State's Office


Division/Institution
Auditor of State's Office
Waiver of Competitive Selection  (Revised Code Section 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
Agency Released Competitive Opportunity (Revised Code Section 127.162)
Other Statutory Authority/Bill Section:
Operating Transfer Request  (Revised Code Section 127.14)
      Appropriation
      Cash
      Other Statutory Authority/Bill Section:
Fiscal Year(s)
2018
Bill No.
HB 49
Eligible for OBM
Director Approval?
No

VENDOR INFORMATION
For FYAmountNameAddressCityStateCountyZip Code
AUD01 2018 $197,150.00 Wolters Kluwer Financial Services PO Box 842014 Boston MA 02284-2014

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameFYAmountFYAmount
DPF 4220 070602 Public Audit Expense - Local Governments 2018 $147,863.00 $.00
DPF 1090 070601 Public Audit Expense-Intrastate 2018 $49,287.00 $.00

SIGNATURES
     
William Collier 12/04/2017
   
Agency Director or Authorized Agent On The Date Of
   
11/06/2017 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  William M Collier Title:  Chief Financial Officer
Phone:  (614) 728 - 7109 Fax:  (866) 858 - 0107 E-Mail:  wmcollier@ohioauditor.gov
REQUIRED EXPLANATION OF REQUEST
  The Auditor of State's Office respectfully requests Controlling Board approval for a waiver of competitive selection in the total amount of $197,150, with $147,863 from Fund 4220, ALI 070602 (Public Audit Expense - Local Govts) and $49,287 from Fund 1090, ALI 070601 (Public Audit Expense - Intrastate), in FY18, to renew the teammate electronic workpaper software maintenance and support license with Wolters Kluwer Financial Services.  
  This was originally approved by the Controlling Board on 11/02/2009 under AUD0100003. The contract provides for one year term renewals unless and until the contract is terminated. Since the date of Controlling Board approval of the original contract, CCH Incorporated became part of ARC Logics, a new business unit still within the Wolters Kluwer parent company. The original contract is still in effect.

The Auditor of State (AOS) acquired CCH TeamMate audit management software to support its audit processes and to support related engagement management functions. This initiative supports the AOS strategic objective of seeking opportunities for significant process improvement throughout the Financial Audit Group and other groups. The CCH TeamMate audit management software is the core application for audit engagement activity and workpaper management, and supports all steps of the audit process (plan, execute, review, etc.).
 
  AUD0100003, AUD0100008, AUD0100016, AUD0100020, AUD0100023, AUD0100030, AUD0100032  
Attachments Controlling Board Request No.: AUD0100038
Attachment TypeAttachment Description
Contract FY 18 Teammate Invoice
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
Wolters Kluwer Financial Services 2018 $197,150.00

Operating Request Required Information
Contract Renewal - Wolters Kluwer Financial Services
Controlling Board Request No.: AUD0100038
1.  Identify the contractor and provide the contractor's address of their principal place of business.
Wolters Kluwer Financial Services
PO Box 842014
Boston , MA 02284-2014

 

2. Provide a brief history of the project or program being affected by the work of the contractor.
  The AOS undertook a comprehensive review to assess its audit processes and to validate the opportunity for efficiency, including identifying potential technologies that could enable process improvement. As a result of the review, the AOS determined that an audit management software system would benefit the AOS and proceeded in the selection of a viable vendor. Controlling Board granted approval for CCH Teammate Audit Management System in November, 2009 (AUD0100003).
3. Specify the deliverables of this contract or describe the scope of the services to be performed by renewing this contract.
CCH Teammate is now part of ARC Logics, a new business unit within the same Wolters Kluwer parent company. The original contract, which provide for one year term renewals for software maintenance and support, remains in effect.
 
4.
Cite the account category of expense being used for this purchase of service(s).
Account CategorySubobjectAmount
   

5.

Provide the dates of previous Controlling Board approvals for this contract. Indicate whether the approvals were for the initial contract, amendments to this contract, or previous renewals for this contract. In addition to the date(s) of Controlling Board approval, provide the following information depending upon the type of contract previously approved by the Controlling Board.
   
  Initial Contract - Total amount of the initial contract or number of hours and the rate per hour.
  Amendment - Total amount of the amended contract (initial + amendment) or total number of hours (initial + amendment) and the total rate per hour (initial contract + contract amendment + contract renewals within the biennium).
  Renewal - Total amount of the renewed contract or the total number of hours and the total rate per hour.
NOTE: All amounts must be shown in amounts per fiscal year.
CB Approval DateType of ContractAmount per FY# of HoursRate per Hour per FY
6. Provide the total amount of the contract renewal or total number of hours and total rate per hour.
Total Contract Amount Total # of Hours Total Rate per Hour FY 
$197,150.00 0  $0.00  15  
 
7. Is this contract rate an increase in the total amount of the contract or the rate per hour over the previous contract rate? Yes
 

Explain why. Prior year renewal amount was $ 188,170. Current year amount is $197,150. Increase of $8,980 . Increase of 5 percent.

8. Duration (beginning and ending dates) of this contract renewal within the biennium.
Beginning Date Ending Date
12/04/2017 11/30/2018
 
9. Provide all subsequent renewal schedules (beginning and ending dates) and amounts associated with this contract.
   
Beginning DateEnding DateTotal Amount
  Explain contract provisions. 
10.
Provide the following employee information: Nationwide Ohio
Total Number of Employees 8464    1280   
Percentage of Women 0% 51%
Percentage of Minorities 0% 18%