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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
OPERATING REQUEST Controlling Board No.
AUD0100039
Status:  Approved
Meeting Date:  12/4/2017

GENERAL INFORMATION
Agency
Auditor of State's Office


Division/Institution
Auditor of State's Office
Waiver of Competitive Selection  (Revised Code Section 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
Agency Released Competitive Opportunity (Revised Code Section 127.162)
Other Statutory Authority/Bill Section:
Operating Transfer Request  (Revised Code Section 127.14)
      Appropriation
      Cash
      Other Statutory Authority/Bill Section:
Fiscal Year(s)
2018
Bill No.
HB 49
Eligible for OBM
Director Approval?
No

VENDOR INFORMATION
For FYAmountNameAddressCityStateCountyZip Code
AUD01 2018 $222,500.00 Central Ohio Certified Fraud Examiners P.O. Box 1901 Columbus OH Franklin 43216

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameFYAmountFYAmount
DPF 5840 070603 Training Program 2018 $222,500.00 $.00

SIGNATURES
     
William Collier 12/04/2017
   
Agency Director or Authorized Agent On The Date Of
   
11/06/2017 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  William M Collier Title:  Chief Financial Officer
Phone:  (614) 728 - 7109 Fax:  (866) 858 - 0107 E-Mail:  wmcollier@ohioauditor.gov
REQUIRED EXPLANATION OF REQUEST
  The Auditor of State respectfully requests Controlling Board approval for a waiver of competitive selection in the amount of $222,500.00 from fund 5840, ALI 070603 (Training Program), in FY18, to contract with Central Ohio Chapter (COC) Association of Certified Fraud Examiners, Columbus, Franklin County, for co-sponsorship of 2018 Emerging Trends Fraud Conference.  
  This is a two day conference to be held May 7th and 8th, 2018. COC will prepare a budget and contract with selected conference venue for facility rental, breakfast, lunch, refreshments, and audio visual. In addition, COC will enter into a contract with non-Auditor of State conference speakers, provide volunteers, and provide staff to act as moderators. Upon completion of services, COC will submit to the Auditor of State an invoice detailing the scope of services provided and copies of receipts and contracts documenting costs incurred.

Auditor of State payment to COC for services rendered will be derived from fees charged to attend the annual conference (i.e. non-GRF).   Approximately 650 individuals are expected to attend the conference. Fees charged are $350 for public entity individuals and $400 for private attendees.   

The Agreement between the Auditor of State and COC allows up to 75 Auditor of State employees to attend the conference at no charge to the Auditor of State.   Audit staff attendees earn 16 Continuing Professional Education credits (CPE). Lawyers attending can earn 13 Continuing legal education credits (CLE).

The $222,500 expense estimate for the 2018 fraud conference is based on 650 attendees and the projected revenue/cost associated with the attendance estimate. The Auditor of State will reimburse the Association of Certified Fraud examiners for the following costs: venue costs, breakfast and lunch for 2 days, audio visual, videotape, and conference speakers.
 
   
Attachments Controlling Board Request No.: AUD0100039
Attachment TypeAttachment Description
Contract Auditor of State FY 18 Agreement
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
Central Ohio Certified Fraud Examiners 2018 $222,500.00

Operating Request Required Information
New Contract - Central Ohio Certified Fraud Examiners
Controlling Board Request No.: AUD0100039
1. Selection Process: Was this contract subject to selection by a Request for Proposal (RFP),
Request for Qualification (RFQ), Request for Information (RFI) process? No
Explain why this contract was not subject to an RFP, RFQ or RFI process
The COC will be employed as independent contractor that provides expertise to AOS. Central Ohio Chapter of Association of Certified Fraud Examiners began the annual fraud conference and would like continue to have primary responsibility for the conference. The conference has historically placed high staffing demands and time on AOS personnel. COC is a 501(c)(3) not-for-profit organization whose sole purpose is to provide training programs over fraud-related topics. The COC has no employees.
 
2. Provide the following selected contractor information:
Central Ohio Certified Fraud Examiners
P.O. Box 1901
Columbus,   OH  43216
County: Franklin
 
3. Contractor's location from which all or most of the contract work will be performed, if different from the
location of principal place of business. (For institutional agencies, cite the location of the institution,
including the city and county, where services are to be performed.)
COC of Certified Fraud Examiners
3900 Chagrin Drive
Columbus,     43219
4. Institutional agencies only: Is the contractor currently performing services at the institution listed above? No
5. Specify the deliverables of this contract or describe the scope of service(s) to be performed by this contractor.
COC shall co-sponsor the 2018 Emerging Trends Fraud Conference. COC will prepare budget and enter into contract with selected conference venue for facility rental, breakfast, lunch, snacks, and audit visual. COC will also enter into contracts with all non-AOS conference speakers and provide volunteers to acts as moderators for conference. Upon completion of services, COC will submit to AOS an invoice detailing the scope of services provided and copies of contracts and receipts documenting costs incurred.
6. Cite the account category of expense being used for this purchase of service(s).
Account CategorySubobjectAmountNon-Exempt Amount
510063 $222,500.00 $222,500.00

 
Total Amounts $222,500.00 $222,500.00
7.
Duration of this contract (beginning and ending dates) within the fiscal biennium.
Beginning Date Ending Date
01/01/2018 06/30/2018
8. Is the contractor already performing work under this contract? No
   
9. Identify all state contracts which the selected contractor has had approved by the Controlling Board
since the beginning of the last fiscal year through this fiscal year to date. Also include contracts approved
for this agency or institutions of higher education.
a. Total number of contracts. 0
b. For each contract list the state agency and the contract amount.
AgencyContract/Agreement AmountFY
10. Contractor Procurement Compliance:
a. Is this contractor in compliance with Buy America? Yes
  Explain: Company is in Columbus, Ohio.
   
b. Is this contractor in compliance with Buy Ohio? Yes
Explain: Company is in Columbus, Ohio.
11.
Provide the following employee information: Nationwide Ohio
Total Number of Employees 0    0   
Percentage of Women 0% 0%
Percentage of Minorities 0% 0%
12. What percent of the work will be done by subcontractors?  0
  If more than 50%, provide the same information for each subcontractor as requested in number 11 above for the contractor.
SubcontractorNationwide
# of Employees
Nationwide
% of Women
Nationwide
% of Minorities
Ohio
# of Employees
Ohio
% of Women
Ohio
% of Minorities
13.  Provide all subsequent renewal schedules (beginning and ending dates) and amounts associated with this contract.

A contract renewal is the exercise of an option to enter into a subsequent contract with a vendor in accordance with renewal provisions specified in a preceding contract.
Beginning DateEnding DateTotal Lease Amount
Explain contract provisions.