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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
CAPITAL REQUEST Controlling Board No.
BGU0100167
Status:  Approved
Meeting Date:  6/15/2020

GENERAL INFORMATION

Agency
Bowling Green State University


Division/Institution
Bowling Green State University

Eligible for Local Administration?
Yes
Real Estate Acquisition
    Release of Capital Funds(R.C.Sec. 127.14G) and/or R.C.126.14
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Higher Education Authorization Request (Sec. 3333.071)
    Other Statutory Authority/Bill Section:
Fiscal Year(s)
2020
Bill No.
HB 529
Eligible for OBM
Director Approval?
No
Capital Request
    Release of Capital Funds (R.C.Sec. 127.14G)
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Waiver of Competitive Selection (R.C.Sec. 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
    Agency Released Competitive Opportunity (R.C.Sec. 127.162)
    Release Percent for Arts (R.C.Sec. 3379.10)
    Other Statutory Authority/Bill Section:
    Other:

VENDOR INFORMATION
For FYAmountNameAddressCounty
BGU01 2020 $59,500.00 Vicon 7388 S. Revere Parkway, Suite 901
Centennial, CO 80112
BGU01 2020 $87,385.00 Clearpath 1425 Strasburg Road, Unit 2A
Kitchener, N2R1H2

TRANSFER INFORMATION
FromToFYFund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTransfer AmountPrev Rel Amount
         

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTotal Amount
7034 C24058 Workforce Based Training and Equipment $147,345.00

SIGNATURES
     
Brian L. Swope 06/15/2020
   
Agency Director or Authorized Agent On The Date Of
   
05/13/2020 W. Fletch Zimpher
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Lise' L Konecny Title:  Associate Director
Phone:  (419) 372 - 7633 Fax:  (419) 372 - 0331 E-Mail:  lkonecn@bgsu.edu
REQUIRED EXPLANATION OF REQUEST
  Bowling Green State University respectfully requests Controlling Board approval to release capital appropriation in the amount of $147,345.00 from Fund 7034, ALI C24058 (Workforce Based Training & Equipment), in FY 20, and to waive competitive selection in the amount of $59,500.00 to purchase sole source equipment from Vicon Motion Systems, Inc. and to also waive competitive selection in the amount of $87,385.00 to purchase sole source equipment from Clearpath Robotics for the Workforce Based Training & Equipment Regionally Aligned Priorities in Delivering Skills (RAPIDS) program, for use on BGSU's main campus in Bowling Green, Wood County.  
  Bowling Green State University has been awarded a RAPIDS grant from the Ohio Department of Higher Education in the amount of $147,345.00 via Controlling Board request number BOR0100466 dated 2/24/2020.

The purpose of the Workforce Based Training & Equipment project is to support education and skill training of students and/or incumbent workers to meet the current and future needs of growing, emerging and high demand industries through investments in capital equipment and facilities. The RAPIDS grant will allow BGU to train Ohio workers with increased skill and technical capabilities. The purchased equipment will also help improve Ohio's workforce development capacity to strengthen business and train future Ohio workers, particularly in the area of robotics in manufacturing.

The waiver of competitive selection for Vicon is requested as they are the only source that sells the Motion Capture System and Software and associated equipment needed for our training purposes. In addition, a waiver of competitive selection is requested for Clearpath Robotics as they are the vendor of Ridgeback Robots that perform the configurations required within our training program. Both companies have provided educational discounts to the equipment purchases. Purchasing these two pieces of equipment will ensure seamless integration with our existing equipment and learning content.
 
   
Attachments Controlling Board Request No.: BGU0100167
Attachment TypeAttachment Description
Pre-approval letter authorizing agency administration Bowling Green - RAPIDS Award Letter
Other ODHE RAPIDS Transfer
Private Business Use Report BGSU Private Use Form
Sole source vendor letter Clearpath Sole Source Vendor Letter
Sole source vendor letter Vicon Sole Source Vendor Letter
Bid tabulations/price quotations Quote Clearpath
Bid tabulations/price quotations Quote Vicon
Other EDGE Form
Sole source vendor letter BGSU Purchasing Sole Source Letter
Other Equipment List
BGU0100167-07162020022908.PDF Non Substantive Change Request for request BGU0100167
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
Vicon 2020 $59,500.00 Not Required
Clearpath 2020 $87,385.00

Capital Request Required Information
Purchases of Equipment - Vicon
Controlling Board Request No.: BGU0100167
1.  Identify the equipment and provide the amount of each item.
   
Supply/Equipment NamePrice per UnitNumber of UnitsAmount
Motion Capture System $59,500.00 1 $59,500.00
   
2. Selection Process
 
a.  Explain how the Request for Proposal (RFP) or Request for Quote (RFQ) was publicized or advertised.
  Waiver requested for sole source system.
b. Number of proposals/quotes distributed. 0
c. Number of days in which interested parties had to respond to the RFP or RFQ. 0
d. Number of proposals received. 0
e. For each proposal/quote received provide name, complete address of the principal place of business, and amount of each proposal (or attach a list).
NameProposal AmountAddressCityStateCounty
   
f. Indicate who rated the responses and was involved in the selection of the contractor.
  Mohammad Mayyas, Associate Professor - BGSU Engineering Technologies
   
3.
Identify the selected vendor.   Vicon
  Explain why this vendor was selected.
  Motion systems needed for our training program can only be purchased from Vicon.
4. Provide vendor's location of their principal place of business.
 
7388 S. Revere Parkway, Suite 901
Centennial, CO 80112

Capital Request Required Information
Purchases of Equipment - Clearpath
Controlling Board Request No.: BGU0100167
1.  Identify the equipment and provide the amount of each item.
   
Supply/Equipment NamePrice per UnitNumber of UnitsAmount
Ridgeback Robot $87,385.00 1 $87,385.00
   
2. Selection Process
 
a.  Explain how the Request for Proposal (RFP) or Request for Quote (RFQ) was publicized or advertised.
  Waiver requested for sole source system.
b. Number of proposals/quotes distributed. 0
c. Number of days in which interested parties had to respond to the RFP or RFQ. 0
d. Number of proposals received. 0
e. For each proposal/quote received provide name, complete address of the principal place of business, and amount of each proposal (or attach a list).
NameProposal AmountAddressCityStateCounty
   
f. Indicate who rated the responses and was involved in the selection of the contractor.
  Mohammad Mayyas, Associate Professor - BGSU Engineering Technologies
   
3.
Identify the selected vendor.   Clearpath
  Explain why this vendor was selected.
  Clearpath is the only vendor to provide the robotics configuration needed for our training program.
4. Provide vendor's location of their principal place of business.
 
1425 Strasburg Road, Unit 2A
Kitchener,   N2R1H2