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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
OPERATING REQUEST Controlling Board No.
BWC0100151
Status:  Approved
Meeting Date:  6/15/2020

GENERAL INFORMATION
Agency
Workers Compensation


Division/Institution
Workers Compensation
Waiver of Competitive Selection  (Revised Code Section 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
Agency Released Competitive Opportunity (Revised Code Section 127.162)
Other Statutory Authority/Bill Section:
Operating Transfer Request  (Revised Code Section 127.14)
      Appropriation
      Cash
      Other Statutory Authority/Bill Section:
Fiscal Year(s)
2021
Bill No.
HB 80
Eligible for OBM
Director Approval?
No

VENDOR INFORMATION
For FYAmountNameAddressCityStateCountyZip Code
BWC01 2021 $85,904.50 Meridian Knowledge Solutions LLC 80 Iron Point Circle STE 100 Folsom CA 95630

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameFYAmountFYAmount
7023 855409 Administrative Services 2021 $42,952.25 $.00
8260 855609 Safety & Hygiene Operating 2021 $42,952.25 $.00

SIGNATURES
     
Stephanie B. McCloud 06/15/2020
   
Agency Director or Authorized Agent On The Date Of
   
05/22/2020 W. Fletch Zimpher
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Mark A Later Title:  Director, Fiscal Operations
Phone:  (614) 466 - 1032 Fax:  (614) 621 - 2256 E-Mail:  Mark.L.1@bwc.state.oh.us
REQUIRED EXPLANATION OF REQUEST
  The Ohio Bureau of Workers' Compensation respectfully requests Controlling Board approval to waive competitive selection in the amount of $85,904.50 for FY21 from fund 7023, ALI 855409 (Administrative Services) and 8260, ALI 855609 (Safety and Hygiene), to renew the contract with Meridian Knowledge Solutions, LLC, Folsom, CA to provide license, support and maintenance for the use of their Learning Management System.  
  This request provides one year of application operation, technical support, and maintenance for the Meridian Learning Management System (LMS). The product is a hosted application that has been used by the Division of Safety and Hygiene and the BWC Performance Support Department for more than ten years. The BWC implementation of the LMS is known as the BWC Learning Center. It serves both BWC employees and Ohio employers by managing the scheduling, delivery, and tracking for a variety of agency training programs.

Meridian's Learning Management System is used by BWC to track internal BWC training records and enrollments as well as to launch e-learning used by BWC employees on subjects that are required by both agency and State. Courses such as Active Shooter, Ethics, Management Courses, Computer Security and various other mandated courses are utilized by BWC staff and tracked by BWC Training Department through this Learning Management System.

The Learning Management System is also used by external customers (employers) to enroll in safety training classes through BWC's division of Safety and Hygiene. Safety training records originating within the LMS are used to determine employer eligibility for premium discounts.

If this renewal is not approved, BWC employees and external customers (Ohio employers and their employees) will be unable to access and complete required courses and courses needed for premium discounts.

BWC will be utilizing the contract terms and conditions set forth in DAS Contract STS-033 534210.
 
  BWC0100103
BWC0100116
BWC0100129
 
Attachments Controlling Board Request No.: BWC0100151
Attachment TypeAttachment Description
Sole source justification letter Sole Source
Release and Permit Release and Permit
Contract Contract
Other Quote
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
Meridian Knowledge Solutions LLC 2021 $85,904.50 BWC01210005 05/21/2020 Acquisitions Management

Operating Request Required Information
Contract Renewal - Meridian Knowledge Solutions LLC
Controlling Board Request No.: BWC0100151
1.  Identify the contractor and provide the contractor's address of their principal place of business.
Meridian Knowledge Solutions LLC
80 Iron Point Circle STE 100
Folsom, CA 95630

 

2. Provide a brief history of the project or program being affected by the work of the contractor.
  BWC uses Meridian Knowledge Solutions LLC, Learning Management System to track employee training records and launch e-learning for BWC employees. This Learning Management System is also used by BWC's external customers (employers) to enroll in safety training classes through BWC's division of Safety and Hygiene. Safety training records originating within the LMS are used to determine employer eligibility for premium discounts.
3. Specify the deliverables of this contract or describe the scope of the services to be performed by renewing this contract.
Meridian Knowledge Solutions LLC, will provide 12 months of license support to the Learning Management System for up to 29,000 users for a 12 month period. Meridian Knowledge Solutions LLC will also provide enhanced maintenance for a 12 month period.
 
4.
Cite the account category of expense being used for this purchase of service(s).
Account CategorySubobjectAmountNon-Exempt Amount
510055 $85,904.50 $85,904.50
Total Amounts $85,904.50 $85,904.50
   

5.

Provide the dates of previous Controlling Board approvals for this contract. Indicate whether the approvals were for the initial contract, amendments to this contract, or previous renewals for this contract. In addition to the date(s) of Controlling Board approval, provide the following information depending upon the type of contract previously approved by the Controlling Board.
   
  Initial Contract - Total amount of the initial contract or number of hours and the rate per hour.
  Amendment - Total amount of the amended contract (initial + amendment) or total number of hours (initial + amendment) and the total rate per hour (initial contract + contract amendment + contract renewals within the biennium).
  Renewal - Total amount of the renewed contract or the total number of hours and the total rate per hour.
NOTE: All amounts must be shown in amounts per fiscal year.
CB Approval DateType of ContractAmount per FY# of HoursRate per Hour per FY
08/07/2017 Initial $86,000.00 0.00 $0.00
09/10/2018 Renewal $85,904.50 0.00 $0.00
08/19/2019 Renewal $85,904.50 0.00 $0.00
6. Provide the total amount of the contract renewal or total number of hours and total rate per hour.
Total Contract Amount Total # of Hours Total Rate per Hour FY 
$85,904.50 0  $0.00  21  
 
7. Is this contract rate an increase in the total amount of the contract or the rate per hour over the previous contract rate? No
 
8. Duration (beginning and ending dates) of this contract renewal within the biennium.
Beginning Date Ending Date
07/01/2020 06/30/2021
 
9. Provide all subsequent renewal schedules (beginning and ending dates) and amounts associated with this contract.
   
Beginning DateEnding DateTotal Amount
  Explain contract provisions.  Meridian Knowledge Services is a sole source provider of BWC's Learning Management System.
10.
Provide the following employee information: Nationwide Ohio
Total Number of Employees 171    3   
Percentage of Women 43.27% 33.33%
Percentage of Minorities 38.6% 0%