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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
CAPITAL REQUEST Controlling Board No.
CLS0100090
Status:  Approved
Meeting Date:  12/4/2017

GENERAL INFORMATION

Agency
Cleveland State University


Division/Institution
Cleveland State University

Eligible for Local Administration?
Yes
Real Estate Acquisition
    Release of Capital Funds (R.C.Sec. 127.14G)
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Higher Education Authorization Request (Sec. 3333.071)
    Other Statutory Authority/Bill Section:
Fiscal Year(s)
2018
Bill No.
SB 260
Eligible for OBM
Director Approval?
No
Capital Request
    Release of Capital Funds (R.C.Sec. 127.14G)
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Waiver of Competitive Selection (R.C.Sec. 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
    Agency Released Competitive Opportunity (R.C.Sec. 127.162)
    Release Percent for Arts (R.C.Sec. 3379.10)
    Other Statutory Authority/Bill Section:
    Other:

VENDOR INFORMATION
For FYAmountNameAddressCounty
CLS01 2018 $53,075.73 AECOM/URS 1300 East 9th St., Ste 1215
Cleveland, OH 44114
Cuyahoga

TRANSFER INFORMATION
FromToFYFund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTransfer AmountPrev Rel Amount
         

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTotal Amount
7034 C26064 Engaged Learning Laboratories $153,426.23

SIGNATURES
     
Stephanie McHenry 12/04/2017
   
Agency Director or Authorized Agent On The Date Of
   
11/01/2017 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  James E Gross Title:  Dir Fac. Admn, Fiscal Mgr
Phone:  (216) 687 - 5136 Fax:  (216) 687 - 9227 E-Mail:  j.e.gross@csuohio.edu
REQUIRED EXPLANATION OF REQUEST
  Cleveland State University respectfully requests Controlling Board approval to release capital appropriation in the amount of $153,426.23 from Fund 7034, ALI C26064 (Engaged Learning Laboratories), in FY18, and an agency released competitive opportunity in the amount of $53,075.73 to amend the contract with AECOM/URS Corporation, Cleveland, Ohio for additional professional architectural and engineering services, and for the purchase of lab equipment for the Engaged Learning Laboratories project in Cleveland, Cuyahoga County.  
  Cleveland State University is shifting its educational model to one emphasizing engagement that is focused on the student and the learning environment. This is augmented with strong collaborations with industry, ensuring that practice and experience energize the theory of the classroom. The importance for students in sciences to be actively engaged with other students on campus, e.g. business and the arts, in order to prepare them for their future success in the modern, technology-based, data-driven enterprises, is well established. CSU will prepare STEM students through foundational strong technical knowledge that is strengthened with the skills of innovation, leadership, entrepreneurship, and lifelong learning. To accomplish this, the creation of up-to-date learning environments in state-of-the art laboratories is imperative.   

New collaborative learning environments will be established at CSU with the appropriated capital resources. CSU will re-purpose existing space in the current science facilities to build open, flexible, interactive learning environments for physical sciences of Physics and Chemistry. We will further enrich these learning environments by infusing CSU's strengths in Computer Sciences, Mathematics, Biological Sciences, Health Sciences and Environmental Sciences, with the entrepreneurship programs in our College of Business.   Reviewing and modernizing our curriculum and integrating across disciplines will make learning more adapted to individual students learning style and will increase student choices. The students' experience will be enhanced by a range of activities, including optimized use of online resources, introduction of projects spanning the curriculum, expansion of co-ops and internships, and development of interdisciplinary, industrially sponsored capstone projects/courses for STEM. Altogether, the planned improvements will increase enrollment of a diverse student body, along with an increased retention and graduation rate.

These enhancements can only be achieved with state-of-the-art facilities. The University's Science Building (built in 1969) is in need of significant modernization. The proposed renovations include multi-functional classroom and laboratory space, student and faculty gathering areas and offices, which will enable the University to create transformative science facilities. To provide this unique milieu for collaborative work, the renovations will be guided by the concept of Engaged Learning Laboratories which is comprised of three major goals:
1. To integrate learning, research and innovation environments across the sciences and engineering
2. To build interactive learning spaces with shared equipment and team taught cross-disciplinary classes
3. To facilitate a major effort to make physical infrastructure improvements to the SI building which houses the College of      Sciences and Health Professions

The intent of the interior renovations will be to address areas on 4 floors (1st through 4th) of the Science Building (SI). The proposed project is envisioned to encompass approximately 16,670 psf (assignable square feet) of renovated area including a 1st floor physics lab, 2nd & 3rd floor biology labs and a 4th floor organic chemistry lab. The scope includes:
1. Reconfiguration of existing space (walls, ceilings, circulation, building systems, etc.)
2. Upgrade equipment to state of the art technology
3. Modernization of safety systems for code compliance

This request seeks to release appropriation for this project in the amount of $153,426.23. An amount of $53,075.73 is being requested to increase the contract amount for architectural and engineering services, which was previously competitively bid, for an expansion of the scope of the project. In addition, a total of $100,350.50 is being requested for the purchase of lab equipment for the project. The vendor selected for the equipment purchase was selected in accordance with the procurement policies as approved by the Cleveland State University Board of Trustees, utilizing contract pricing from a IUC contract (UN12-033). The amounts being requested by vendor are as follows:
   
VENDOR:          AECOM (URS Corporation Design)                  Hunt Optics and Imaging
OAKS SIN #:      0000093531                                                0000237169
AMOUNT:          $53,075.73                                                 $100,350.50
FOR:                  Architect & Engineering Fees                         Lab Equipment
 
  CLS0100064 CLS0100067 CLS0100080 CLS0100081 CLS0100089

 
Attachments Controlling Board Request No.: CLS0100090
Attachment TypeAttachment Description
Bid tabulations/price quotations AECOM Additional Service Proposal
Other AECOM/URS Original Purchase Order
Bid tabulations/price quotations Hunt Optics & Imaging Lab Equipment Quote
Private Business Use Report Private Activity Bond Report
Other EDGE MBE Participation
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
AECOM/URS 2018 $53,075.73 Not Required

Capital Request Required Information
Amendments to architect, engineering or other
professional service contracts - AECOM/URS
Controlling Board Request No.: CLS0100090
1.
Type of service to be provided: Architectural and Engineering services
   
2. Identify the vendor and location of vendor's principal place of business.
AECOM/URS
1300 East 9th St., Ste 1215
Cleveland, OH 44114
County: Cuyahoga
3. Explain why the contract is being amended.
  Change in scope of project to include services to develop construction documents for the 2nd floor renovation which was not part of the original scope of work. No impact on the budget for the project.
4. What is the effect of the contract amendment on the project?
Additional costs are covered by budgeted contingency
5. Provide the dates of previous Controlling Board approvals for this contract. Indicate whether the approvals were for the initial contract or previous amendments to this contract. In addition, provide the information regarding the contract amount(s) depending upon the type of contract previously approved by the Controlling Board.
 
CB Approval DateType of ContractAmount per FY# of HoursRate per Hour per FY
08/31/2015 Initial $485,840.00 0.00 $0.00
03/27/2017 Amendment $42,500.00 0.00 $0.00
05/22/2017 Amendment $3,503.21 0.00 $0.00
   
6. In addition to the revised project budget, provide a revised fee analysis which includes the following:
   
Fee Analysis Original Contract Amount Original Percent of Total Construction Cost Revised Contract Amount Revised Percent of Total Construction Cost
Professional Design Services and/or Construction Management Services   $465,840.00   9%   $564,918.94   11%
Change Order Fee Allowance   $0.00   0%   $0.00   0%
Soil Test & Surveys   $0.00   0%   $0.00   0%
OtherReimburseables   $20,000.00   1%   $20,000.00   1%
Refer to the requirements of Revised Code Sections 153.65-153.70.
7.
Provide the following employee information: Nationwide Ohio
Total Number of Employees 23508    690   
Percentage of Women 31.8% 29.1%
Percentage of Minorities 13.9% 1%