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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
OPERATING REQUEST Controlling Board No.
COM0100225
Status:  Approved
Meeting Date:  12/4/2017

GENERAL INFORMATION
Agency
Commerce


Division/Institution
Financial Institution
Waiver of Competitive Selection  (Revised Code Section 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
Agency Released Competitive Opportunity (Revised Code Section 127.162)
Other Statutory Authority/Bill Section:
Operating Transfer Request  (Revised Code Section 127.14)
      Appropriation
      Cash
      Other Statutory Authority/Bill Section:
Fiscal Year(s)
2018-2019
Bill No.
HB 49
Eligible for OBM
Director Approval?
No

VENDOR INFORMATION
For FYAmountNameAddressCityStateCountyZip Code
COM01 2018 $158,141.69 IntelliNetics Inc 2190 Dividend Dr Columbus OH Franklin 43228
COM01 2019 $58,805.55 IntelliNetics Inc 2190 Dividend Dr Columbus OH Franklin 43228

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameFYAmountFYAmount
1630 800637 Informatin Technology 2018 $92,520.69 2019 $53,805.55
5SY0 800650 Medical Marijuana 2018 $55,000.00 2019 $5,000.00
5LP0 800646 Liquor Control 2018 $10,621.00 2019 $.00

SIGNATURES
     
Jacqueline T. Williams 12/04/2017
   
Agency Director or Authorized Agent On The Date Of
   
11/13/2017 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  David E Hannan Title:  Chief Fiscal Officer
Phone:  (614) 995 - 5514 Fax:  (614) 995 - 2287 E-Mail:  david.hannan@com.state.oh.us
REQUIRED EXPLANATION OF REQUEST
  The Department of Commerce respectfully requests Controlling Board approval to waive competitive selection in the amount of $158,141.69 for FY18 and $58,805.55 for FY19, from various funds to contract with IntelliNetics Inc., Columbus, OH for the purpose of upgrading to the latest software version of IntelliVue and to provide training and annual maintenance.

 
  The Department of Commerce utilizes the IntelliVue software as its enterprise Document Imaging Solution. The architecture of the software needs to be upgraded to the latest version to provide for enhanced security and functionality of the software.  
   
Attachments Controlling Board Request No.: COM0100225
Attachment TypeAttachment Description
Contract STS
Other Price List
Contract LIQ Proposal
Contract MMCP Proposal
Contract ADM Proposal
Contract Intellivue Training and Licensing Proposal
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
IntelliNetics Inc 2018 $158,141.69
IntelliNetics Inc 2019 $58,805.55

Operating Request Required Information
New Contract - IntelliNetics Inc
Controlling Board Request No.: COM0100225
1. Selection Process: Was this contract subject to selection by a Request for Proposal (RFP),
Request for Qualification (RFQ), Request for Information (RFI) process? No
Explain why this contract was not subject to an RFP, RFQ or RFI process
This is a sole source vendor who is on State Term Schedule.
 
2. Provide the following selected contractor information:
IntelliNetics Inc
2190 Dividend Dr
Columbus,   OH  43228
County: Franklin
 
3. Contractor's location from which all or most of the contract work will be performed, if different from the
location of principal place of business. (For institutional agencies, cite the location of the institution,
including the city and county, where services are to be performed.)


   
4. Institutional agencies only: Is the contractor currently performing services at the institution listed above?
5. Specify the deliverables of this contract or describe the scope of service(s) to be performed by this contractor.
Software upgrade, end user training, and annual maintenance.
6. Cite the account category of expense being used for this purchase of service(s).
Account CategorySubobjectAmountNon-Exempt Amount
510 $26,546.69 $26,546.69
520 $63,805.55 $63,805.55
530 $126,595.00 $126,595.00

 
Total Amounts $216,947.24 $216,947.24
7.
Duration of this contract (beginning and ending dates) within the fiscal biennium.
Beginning Date Ending Date
12/05/2017 06/30/2019
8. Is the contractor already performing work under this contract? No
   
9. Identify all state contracts which the selected contractor has had approved by the Controlling Board
since the beginning of the last fiscal year through this fiscal year to date. Also include contracts approved
for this agency or institutions of higher education.
a. Total number of contracts. 0
b. For each contract list the state agency and the contract amount.
AgencyContract/Agreement AmountFY
10. Contractor Procurement Compliance:
a. Is this contractor in compliance with Buy America? Yes
  Explain: This company is located in the United States
   
b. Is this contractor in compliance with Buy Ohio? Yes
Explain: This company is located in the United States
11.
Provide the following employee information: Nationwide Ohio
Total Number of Employees 21    18   
Percentage of Women 29% 33%
Percentage of Minorities 5% 6%
12. What percent of the work will be done by subcontractors?  0
  If more than 50%, provide the same information for each subcontractor as requested in number 11 above for the contractor.
SubcontractorNationwide
# of Employees
Nationwide
% of Women
Nationwide
% of Minorities
Ohio
# of Employees
Ohio
% of Women
Ohio
% of Minorities
13.  Provide all subsequent renewal schedules (beginning and ending dates) and amounts associated with this contract.

A contract renewal is the exercise of an option to enter into a subsequent contract with a vendor in accordance with renewal provisions specified in a preceding contract.
Beginning DateEnding DateTotal Lease Amount
Explain contract provisions.