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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
OPERATING REQUEST Controlling Board No.
COM0100227
Status:  Approved
Meeting Date:  12/4/2017

GENERAL INFORMATION
Agency
Commerce


Division/Institution
State Fire Marshal
Waiver of Competitive Selection  (Revised Code Section 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
Agency Released Competitive Opportunity (Revised Code Section 127.162)
Other Statutory Authority/Bill Section:
Operating Transfer Request  (Revised Code Section 127.14)
      Appropriation
      Cash
      Other Statutory Authority/Bill Section:
Fiscal Year(s)
2018-2019
Bill No.
H.B. 49
Eligible for OBM
Director Approval?
No

VENDOR INFORMATION
For FYAmountNameAddressCityStateCountyZip Code
COM01 2018 $120,710.90 Allied Universal Security Services 57 E Wilson Bridge Rd Ste 300 Worthington OH Franklin 43085
COM01 2019 $243,316.47 Allied Universal Security Services 57 E Wilson Bridge Rd Ste 300 Worthington OH Franklin 43085

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameFYAmountFYAmount
5560 800615 INDUSTRIAL COMPLIANCE 2018 $20,169.45 2019 $40,522.99
5LN0 800645 LIQUOR OPERATING SERVICES FUND 2018 $9,076.25 2019 $18,235.34
5LP0 800646 LIQ REGULATORY OPERATING EXP 2018 $9,076.25 2019 $18,235.34
1630 800620 DIVISION OF ADMINISTRATION 2018 $2,016.95 2019 $4,052.30
5460 800610 FIRE MARSHAL 2018 $48,223.20 2019 $97,362.30
6530 800629 UST REGISTRATION/PERMIT FEE 2018 $32,148.80 2019 $64,908.20

SIGNATURES
     
Jacqueline T. Williams 12/04/2017
   
Agency Director or Authorized Agent On The Date Of
   
11/13/2017 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  David E Hannan Title:  Chief Fiscal Officer
Phone:  (614) 995 - 5514 Fax:  (614) 995 - 2287 E-Mail:  david.hannan@com.state.oh.us
REQUIRED EXPLANATION OF REQUEST
  The Department of Commerce respectfully requests Controlling Board approval for agency release of competitive opportunity for fiscal year 2018 in the amount of $120,710.90 and fiscal year 2019 in the amount of $243,316.47, from various funds and ALI(s), to contract with Allied Universal Security Services of Worthington, Ohio to provide security services at the Divisions of State Fire Marshal, Industrial Compliance, Liquor Control and Administration.  
  The Department of Commerce (DOC) uses security services at its Tussing Road and Main Street locations. The Tussing Road location includes the Divisions of Industrial Compliance, Liquor Control and Administration. The Main Street location includes the Division of State Fire Marshal. DOC posted a Request for Proposal for this service for the FY2018/2019 biennium.

The RFP was posted for fourteen (14) days and four (4) proposals were received. After reviewing and scoring the proposals, DOC selected Allied Universal Security Services to provide services to the Tussing Road and Main Street locations. This request will allow the DOC to contract with Allied Universal to provide the security services.
 
   
Attachments Controlling Board Request No.: COM0100227
Attachment TypeAttachment Description
Other DAS Waiver
Request for Proposal (RFP) VSA RFP
Request for Proposal (RFP) Willo RFP
Request for Proposal (RFP) Goodwill Columbus RFP
Request for Proposal (RFP) Commerce RFP
Request for Proposal (RFP) Allied RFP
Other Deferred copy of request COM0100221
Contract Allied Contract
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
Allied Universal Security Services 2018 $120,710.90 State Purchasing
Allied Universal Security Services 2019 $243,316.47 State Purchasing

Operating Request Required Information
New Contract - Allied Universal Security Services
Controlling Board Request No.: COM0100227
1. Selection Process: Was this contract subject to selection by a Request for Proposal (RFP),
Request for Qualification (RFQ), Request for Information (RFI) process? Yes
 a. Explain how the RFP, RFQ or RFI was publicized or advertised.
     The Request for Proposal (RFP) was posted on the DAS Purchasing Portal for 14 days. The RFP number is COM2018 DIC0040
 
 b. Number of proposals distributed.  Posted on DAS Purchasing Portal
 c. Number of days in which interested parties had to respond to the RFP, RFQ or RFI. 14
 d. Number of proposals received. 4
 e. Information for each proposal received (or see attachment).
Name Proposal AmountAddressCityStateCounty
Vets Securing America $646,948.96 10100 Reunion Place, Suite 120 San Antonio TX
Willo Security $624,744.75 1607 Lonsdale Rd Columbus OH Franklin
Allied Universal Security Services $486,604.87 57 E Wilson Bridge Rd Worthington OH Franklin
Goodwill Columbus $516,683.88 1331 Edgehill Rd Columbus OH Franklin
 
 f. Explain why this contractor was selected.
    Allied Universal Security Services offered the most competitive pricing and was able to meet all deliverables.
 g. Indicate who rated the responses and was involved in the selection of the contractor.
     Representatives from the divisions of State Fire Marshal, Liquor Control, Industrial Compliance, and Administration as well as the Procurement Office rated the responses and selected the vendor.
 
2. Provide the following selected contractor information:
Allied Universal Security Services
57 E Wilson Bridge Rd Ste 300
Worthington,   OH  43085
County: Franklin
 
3. Contractor's location from which all or most of the contract work will be performed, if different from the
location of principal place of business. (For institutional agencies, cite the location of the institution,
including the city and county, where services are to be performed.)
Allied Universal Security System
6606 Tussing and 8895 East Main
Reynolsburg,     43068
4. Institutional agencies only: Is the contractor currently performing services at the institution listed above?
5. Specify the deliverables of this contract or describe the scope of service(s) to be performed by this contractor.
The contractor will provide security services at our Tussing Road and East Main Street locations in Reynoldsburg, Ohio. The security services will include, but are not limited to, collecting identification from visitors, inspecting the building and grounds, and responding to emergencies.
6. Cite the account category of expense being used for this purchase of service(s).
Account CategorySubobjectAmountNon-Exempt Amount
510 $364,027.37 $364,027.37

 
Total Amounts $364,027.37 $364,027.37
7.
Duration of this contract (beginning and ending dates) within the fiscal biennium.
Beginning Date Ending Date
01/01/2018 06/30/2019
8. Is the contractor already performing work under this contract? No
   
9. Identify all state contracts which the selected contractor has had approved by the Controlling Board
since the beginning of the last fiscal year through this fiscal year to date. Also include contracts approved
for this agency or institutions of higher education.
a. Total number of contracts. 0
b. For each contract list the state agency and the contract amount.
AgencyContract/Agreement AmountFY
10. Contractor Procurement Compliance:
a. Is this contractor in compliance with Buy America? N/A
  Explain: The Buy America requirements are not applicable to our services.
   
b. Is this contractor in compliance with Buy Ohio? N/A
Explain: The Buy Ohio requirements are not applicable to our services.
11.
Provide the following employee information: Nationwide Ohio
Total Number of Employees 160000    4100   
Percentage of Women 29.2% 28%
Percentage of Minorities 35.7% 38%
12. What percent of the work will be done by subcontractors?  0
  If more than 50%, provide the same information for each subcontractor as requested in number 11 above for the contractor.
SubcontractorNationwide
# of Employees
Nationwide
% of Women
Nationwide
% of Minorities
Ohio
# of Employees
Ohio
% of Women
Ohio
% of Minorities
13.  Provide all subsequent renewal schedules (beginning and ending dates) and amounts associated with this contract.

A contract renewal is the exercise of an option to enter into a subsequent contract with a vendor in accordance with renewal provisions specified in a preceding contract.
Beginning DateEnding DateTotal Lease Amount
Explain contract provisions.