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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
OPERATING REQUEST Controlling Board No.
COM0100281
Status:  Approved
Meeting Date:  6/15/2020

GENERAL INFORMATION
Agency
Commerce


Division/Institution
Liquor Control
Waiver of Competitive Selection  (Revised Code Section 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
Agency Released Competitive Opportunity (Revised Code Section 127.162)
Other Statutory Authority/Bill Section:
Operating Transfer Request  (Revised Code Section 127.14)
      Appropriation
      Cash
      Other Statutory Authority/Bill Section:
Fiscal Year(s)
2021
Bill No.
HB 166
Eligible for OBM
Director Approval?
No

VENDOR INFORMATION
For FYAmountNameAddressCityStateCountyZip Code
COM01 2021 $65,130.55 IntelliNetics, Inc. 2190 Dividend Drive Columbus OH Franklin 43228

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameFYAmountFYAmount
1630 800637 INFORMATION TECHNOLOGY 2021 $55,130.55 $.00
5SY0 800650 MEDICAL MARIJUANA 2021 $5,000.00 $.00
5LN0 800645 LIQUOR CONTROL 2021 $5,000.00 $.00

SIGNATURES
     
Sheryl Creed Maxfield 06/15/2020
   
Agency Director or Authorized Agent On The Date Of
   
05/22/2020 W. Fletch Zimpher
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Abby Schafer Title:  Legislative Liaison
Phone:  (614) 728 - 4642 Fax:  E-Mail:  abby.schafer@com.ohio.gov
REQUIRED EXPLANATION OF REQUEST
  The Department of Commerce respectfully requests Controlling Board approval to waive competitive selection in the amount of $65,130.55, from various funds, to contract with IntelliNetics, Inc., Columbus, Ohio, for the purposes of providing support and maintenance for IntelliVue, a proprietary based software used for document imaging.  
  The Department of Commerce utilizes the IntelliVue Software as its enterprise document imaging solution. This application is utilized across all divisions of Commerce and serves as a method to store and search for contracts, purchase orders, plans, diagrams, and related files. It also provides the ability to view, or not view, redacted content, dependent on the privileges of the end user.

Commerce has utilized IntelliVue for over 11 years. This is a sole source provider who has a State Term Schedule.
 
   
Attachments Controlling Board Request No.: COM0100281
Attachment TypeAttachment Description
Other Quote
Contract STS Award
Other Price List of STS
Sole source justification letter Sole Source Letter
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
IntelliNetics, Inc. 2021 $65,130.55 COM01210003 Not Required

Operating Request Required Information
Contract Renewal - IntelliNetics, Inc.
Controlling Board Request No.: COM0100281
1.  Identify the contractor and provide the contractor's address of their principal place of business.
IntelliNetics, Inc.
2190 Dividend Drive
Columbus, OH 43228
County: Franklin

 

2. Provide a brief history of the project or program being affected by the work of the contractor.
  The Department of Commerce has utilized IntelliVue as its document imaging system for more than 11 years. Throughout the entire department, records are scanned into this system, stored and retrieved as required. The system allows for tagging for quick retrieval and redacting for confidential information. The system also has some workflow functionality used by the procurement section.
3. Specify the deliverables of this contract or describe the scope of the services to be performed by renewing this contract.
This contract renewal will provide for the on-going maintenance of the four components of IntelliVue: GX Enterprise, Redactivue, DMZ Connect, and GX Capture. The renewal period is July 1, 2020 through June 30, 2021. The services provided in this agreement are fully spelled out in State Term Schedule 534558. Specifically, support will be provided Monday through Friday 8:00 a.m. until 5:00 p.m. responses are guaranteed to be handled within a four hour time frame and code updates will be provided.
 
4.
Cite the account category of expense being used for this purchase of service(s).
Account CategorySubobjectAmountNon-Exempt Amount
526070 $65,130.55 $65,130.55
Total Amounts $65,130.55 $65,130.55
   

5.

Provide the dates of previous Controlling Board approvals for this contract. Indicate whether the approvals were for the initial contract, amendments to this contract, or previous renewals for this contract. In addition to the date(s) of Controlling Board approval, provide the following information depending upon the type of contract previously approved by the Controlling Board.
   
  Initial Contract - Total amount of the initial contract or number of hours and the rate per hour.
  Amendment - Total amount of the amended contract (initial + amendment) or total number of hours (initial + amendment) and the total rate per hour (initial contract + contract amendment + contract renewals within the biennium).
  Renewal - Total amount of the renewed contract or the total number of hours and the total rate per hour.
NOTE: All amounts must be shown in amounts per fiscal year.
CB Approval DateType of ContractAmount per FY# of HoursRate per Hour per FY
06/10/2019 Renewal $65,130.55 0.00 $0.00
6. Provide the total amount of the contract renewal or total number of hours and total rate per hour.
Total Contract Amount Total # of Hours Total Rate per Hour FY 
$65,130.55 0  $0.00  21  
 
7. Is this contract rate an increase in the total amount of the contract or the rate per hour over the previous contract rate? No
 
8. Duration (beginning and ending dates) of this contract renewal within the biennium.
Beginning Date Ending Date
07/01/2020 06/30/2021
 
9. Provide all subsequent renewal schedules (beginning and ending dates) and amounts associated with this contract.
   
Beginning DateEnding DateTotal Amount
  Explain contract provisions.  There are no subsequent renewal periods.
10.
Provide the following employee information: Nationwide Ohio
Total Number of Employees 21    18   
Percentage of Women 29% 33%
Percentage of Minorities 5% 6%