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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
OPERATING REQUEST Controlling Board No.
COM0100282
Status:  Approved
Meeting Date:  6/15/2020

GENERAL INFORMATION
Agency
Commerce


Division/Institution
Industrial Compliance
Waiver of Competitive Selection  (Revised Code Section 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
Agency Released Competitive Opportunity (Revised Code Section 127.162)
Other Statutory Authority/Bill Section:
Operating Transfer Request  (Revised Code Section 127.14)
      Appropriation
      Cash
      Other Statutory Authority/Bill Section:
Fiscal Year(s)
2021
Bill No.
HB 166
Eligible for OBM
Director Approval?
No

VENDOR INFORMATION
For FYAmountNameAddressCityStateCountyZip Code
COM01 2021 $157,821.44 Calytera US, Inc. 804 Las Cimas Parkway, Suite 100 Austin TX 78746

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameFYAmountFYAmount
5560 800615 Industrial Compliance 2021 $157,821.44 $.00

SIGNATURES
     
Sheryl Creed Maxfield 06/15/2020
   
Agency Director or Authorized Agent On The Date Of
   
05/22/2020 W. Fletch Zimpher
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Abby Schafer Title:  Legislative Liaison
Phone:  (614) 728 - 4642 Fax:  E-Mail:  abby.schafer@com.ohio.gov
REQUIRED EXPLANATION OF REQUEST
  The Department of Commerce respectfully requests Controlling Board approval for a waiver of competitive selection in the amount of $157,821.44 in FY 2021 from Fund 5560, ALI 800615 (Division of Industrial Compliance) to renew a contract with Calytera, formerly known as CSDC Systems, Inc., Austin, TX, for licenses and maintenance support of the Amanda Licensing System.  
  The Calytera AMANDA software application is a highly customized application used by the Division of Industrial Compliance to manage and support the obligations of the division as they relate to commercial safety inspections and construction processes (document issuance, permit applications, building plan submissions, issuance of adjudication orders, and inspection scheduling, etc.). AMANDA also allows for customers to interact directly with the software for self-service in document retrieval, permit or inspection scheduling, applications, plan review, and bill pay/invoicing. More than $30,000,000 of revenue is processed through this system and over 200,000 licenses and inspections.

The AMANDA project was implemented beginning in February 2010 following a competitive selection process administered by the Department of Administrative Services. Calytera US, Inc. is the only company that can legally provide licenses and maintenance for this software.

This request covers the user licenses and maintenance for Fiscal Year 2021.
 
   
Attachments Controlling Board Request No.: COM0100282
Attachment TypeAttachment Description
Sole source justification letter Sole Source Letter
Contract AMENDMENT
Contract License Agreement
Contract Contract Addendum
Contract Quote
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
Calytera US, Inc. 2021 $157,821.44 COM01210002 Not Required

Operating Request Required Information
Contract Renewal - Calytera US, Inc.
Controlling Board Request No.: COM0100282
1.  Identify the contractor and provide the contractor's address of their principal place of business.
Calytera US, Inc.
804 Las Cimas Parkway, Suite 100
Austin, TX 78746

 

2. Provide a brief history of the project or program being affected by the work of the contractor.
  The AMANDA Project is an inspection, licensing and certification application that the Division of Industrial Compliance implemented beginning in February 2010 following a competitive selection process administered by the Department of Administrative Services. Calytera US, Inc. is the only company that can legally provide licenses and maintenance for this software.
3. Specify the deliverables of this contract or describe the scope of the services to be performed by renewing this contract.
This contract will provide for licensing and maintenance support for the Amanda Software System for a twelve month period beginning July 1, 2020 through June 30, 2021. A complete listing of services can be found in attachment OHIO 2020-2021 Maintenance in Section 1.1.1.
 
4.
Cite the account category of expense being used for this purchase of service(s).
Account CategorySubobjectAmountNon-Exempt Amount
526070 $157,821.44 $157,821.44
Total Amounts $157,821.44 $157,821.44
   

5.

Provide the dates of previous Controlling Board approvals for this contract. Indicate whether the approvals were for the initial contract, amendments to this contract, or previous renewals for this contract. In addition to the date(s) of Controlling Board approval, provide the following information depending upon the type of contract previously approved by the Controlling Board.
   
  Initial Contract - Total amount of the initial contract or number of hours and the rate per hour.
  Amendment - Total amount of the amended contract (initial + amendment) or total number of hours (initial + amendment) and the total rate per hour (initial contract + contract amendment + contract renewals within the biennium).
  Renewal - Total amount of the renewed contract or the total number of hours and the total rate per hour.
NOTE: All amounts must be shown in amounts per fiscal year.
CB Approval DateType of ContractAmount per FY# of HoursRate per Hour per FY
06/10/2019 Renewal $156,036.43 0.00 $0.00
05/21/2018 Renewal $151,491.68 0.00 $0.00
08/21/2017 Renewal $151,491.43 0.00 $0.00
6. Provide the total amount of the contract renewal or total number of hours and total rate per hour.
Total Contract Amount Total # of Hours Total Rate per Hour FY 
$157,821.44 0  $0.00  21  
 
7. Is this contract rate an increase in the total amount of the contract or the rate per hour over the previous contract rate? Yes
 

Explain why. The recommended contract increased one percent over the prior fiscal year.

8. Duration (beginning and ending dates) of this contract renewal within the biennium.
Beginning Date Ending Date
07/01/2020 06/30/2021
 
9. Provide all subsequent renewal schedules (beginning and ending dates) and amounts associated with this contract.
   
Beginning DateEnding DateTotal Amount
  Explain contract provisions.  There are no subsequent renewals at this time.
10.
Provide the following employee information: Nationwide Ohio
Total Number of Employees 16    0   
Percentage of Women 13.3% 0%
Percentage of Minorities 40% 0%