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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
CAPITAL REQUEST Controlling Board No.
COT0100027
Status:  Approved
Meeting Date:  2/26/2018

GENERAL INFORMATION

Agency
Central Ohio Technical College


Division/Institution
Business & Finance

Eligible for Local Administration?
Yes
Real Estate Acquisition
    Release of Capital Funds(R.C.Sec. 127.14G) and/or R.C.126.14
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Higher Education Authorization Request (Sec. 3333.071)
    Other Statutory Authority/Bill Section:
Fiscal Year(s)
2018
Bill No.
SB 310
Eligible for OBM
Director Approval?
No
Capital Request
    Release of Capital Funds (R.C.Sec. 127.14G)
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Waiver of Competitive Selection (R.C.Sec. 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
    Agency Released Competitive Opportunity (R.C.Sec. 127.162)
    Release Percent for Arts (R.C.Sec. 3379.10)
    Other Statutory Authority/Bill Section:
    Other:

VENDOR INFORMATION
For FYAmountNameAddressCounty
COT01 2018 $70,000.00 MedaPhor North America 4370 La Jolla Village Drive, Suite 400
San Diego, CA 92122
COT01 2018 $80,633.00 Anatomage Inc. 303 Almaden Blvd, #700
San Jose, CA 95110
COT01 2018 $70,628.80 CAE Healthcare 6300 Edgelake Dr
Sarasota, FL 34240

TRANSFER INFORMATION
FromToFYFund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTransfer AmountPrev Rel Amount
         

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTotal Amount
7034 C36913 Workforce Based Training & Equipment $288,023.00

SIGNATURES
     
David Brillhart 02/26/2018
   
Agency Director or Authorized Agent On The Date Of
   
01/12/2018 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Amy White Title:  Accounting Manager
Phone:  (740) 364 - 9629 Fax:  (740) 364 - 9675 E-Mail:  white.739@cotc.edu
REQUIRED EXPLANATION OF REQUEST
  Central Ohio Technical College respectfully requests Controlling Board approval to release capital appropriation in the amount of $288,023.00 from Fund 7034, ALI C36913 (Workforce Based Training & Equipment), in FY18, and a waiver of competitive selection to purchase sole source equipment from various suppliers for the Workforce Based Training & Equipment project in Newark, Licking County.  
  The purpose of the Workforce Based Training & Equipment project is to support education and skill training of students and/or incumbent workers to meet the current and future talent needs of growing, emerging and high demand industries through investments in capital equipment and facilities. The proposed equipment purchases will directly impact the capacity and capability of the institution to serve students and regional businesses.

The multiple areas of this purchase as listed below are in accordance with sections of ORC 125 regulating the purchasing of equipment. Each of the vendors listed below are suppliers of different types of equipment therefore we were forced to solicit from a variety of different vendors to complete these purchases.

Central Ohio Technical College was awarded this Regionally Aligned Priorities in Delivering Skills (RAPIDS) capital appropriation via Controlling Board request BOR0100394 for the regionally aligned Health Care proposal.

Central Ohio Technical College requests the following purchases be approved via the awarded RAPIDS grant funds.

Vendor                                    Item                                                                                                       Amount
Midway Vascular, Inc/               Rerub, Flo-Lab Model 2100-SX Non-Invasive Vascular System                      $15,000.00
Parks Medical Electronics
(OAKS SIN 0000251548)
MedaPhor North America          (2) Scanner Trainer TVS OB/GYN Education Pack Sim                                  $70,000.00
(OAKS SIN 0000251571)
Anatomage Inc.                        Anatomage Table & Digital Library                                                             $80,633.00
(OAKS SIN 0000250612)
Pocket Nurse                            Sim Adult Simulator Simulaids with Amputated Leg                                     $28,767.97
(OAKS SIN 0000154081)
CAE Healthcare                         SimJunior Simulator Manikin                                                                     $35,314.40
(OAKS SIN 0000178460)
CAE Healtcare                           SimBaby Manikin and Link Box                                                                  $35,314.40
(OAKS SIN 0000178460)
 
  BOR0100394  
Attachments Controlling Board Request No.: COT0100027
Attachment TypeAttachment Description
Private Business Use Report Private Activity Bond Report Rapids Grant
Bid tabulations/price quotations Quotes Rapids Grant
Sole source vendor letter Sole Source Letters Rapids Grant
Other Equipment Descriptions
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
MedaPhor North America 2018 $70,000.00
Anatomage Inc. 2018 $80,633.00
CAE Healthcare 2018 $70,628.80

Capital Request Required Information
Purchases of Equipment - MedaPhor North America
Controlling Board Request No.: COT0100027
1.  Identify the equipment and provide the amount of each item.
   
Supply/Equipment NamePrice per UnitNumber of UnitsAmount
Please see Attached Equip. List $.00 1 $.00
   
2. Selection Process
 
a.  Explain how the Request for Proposal (RFP) or Request for Quote (RFQ) was publicized or advertised.
  Sole Source Vendor. Please see attached vendor sole source letter.
b. Number of proposals/quotes distributed. 0
c. Number of days in which interested parties had to respond to the RFP or RFQ. 0
d. Number of proposals received. 0
e. For each proposal/quote received provide name, complete address of the principal place of business, and amount of each proposal (or attach a list).
NameProposal AmountAddressCityStateCounty
   
f. Indicate who rated the responses and was involved in the selection of the contractor.
  COTC Purchasing Department and COTC WFBT&E Program Manager.
   
3.
Identify the selected vendor.   MedaPhor North America
  Explain why this vendor was selected.
  Sole source vendor. Please see the attached sole source letter from the vendor.
4. Provide vendor's location of their principal place of business.
 
4370 La Jolla Village Drive, Suite 400
San Diego, CA 92122

Capital Request Required Information
Purchases of Equipment - Anatomage Inc.
Controlling Board Request No.: COT0100027
1.  Identify the equipment and provide the amount of each item.
   
Supply/Equipment NamePrice per UnitNumber of UnitsAmount
Please see attached equipment list $.00 1 $.00
   
2. Selection Process
 
a.  Explain how the Request for Proposal (RFP) or Request for Quote (RFQ) was publicized or advertised.
  Sole Source Vendor. Please see attached vendor sole source letter.
b. Number of proposals/quotes distributed.
c. Number of days in which interested parties had to respond to the RFP or RFQ. 0
d. Number of proposals received. 0
e. For each proposal/quote received provide name, complete address of the principal place of business, and amount of each proposal (or attach a list).
NameProposal AmountAddressCityStateCounty
   
f. Indicate who rated the responses and was involved in the selection of the contractor.
  COTC Purchasing Department and COTC WFBT&E Program Manager.
   
3.
Identify the selected vendor.   Anatomage Inc.
  Explain why this vendor was selected.
  Sole source vendor. Please see the attached sole source letter from the vendor.
4. Provide vendor's location of their principal place of business.
 
303 Almaden Blvd, #700
San Jose, CA 95110

Capital Request Required Information
Purchases of Equipment - CAE Healthcare
Controlling Board Request No.: COT0100027
1.  Identify the equipment and provide the amount of each item.
   
Supply/Equipment NamePrice per UnitNumber of UnitsAmount
Please see attached equipment list $.00 1 $.00
   
2. Selection Process
 
a.  Explain how the Request for Proposal (RFP) or Request for Quote (RFQ) was publicized or advertised.
  The bid was advertised on the Public Purchase website and bidding platform which is maintains the largest and most complete database of government bid opportunities in the nation. The bid was released on October 20, 2017 and closed on November 3, 2017. It was accessed by 45 potential vendors during that time.
b. Number of proposals/quotes distributed. Advertised Online
c. Number of days in which interested parties had to respond to the RFP or RFQ. 15
d. Number of proposals received. 7
e. For each proposal/quote received provide name, complete address of the principal place of business, and amount of each proposal (or attach a list).
NameProposal AmountAddressCityStateCounty
   
f. Indicate who rated the responses and was involved in the selection of the contractor.
  COTC Purchasing Department and COTC WFBT&E Program Manager.
   
3.
Identify the selected vendor.   CAE Healthcare
  Explain why this vendor was selected.
  Lowest bidder. Please see attached bid sheet.
4. Provide vendor's location of their principal place of business.
 
6300 Edgelake Dr
Sarasota, FL 34240