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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
CAPITAL REQUEST Controlling Board No.
CSU0100058
Status:  Approved
Meeting Date:  2/26/2018

GENERAL INFORMATION

Agency
Central State University


Division/Institution
Central State University

Eligible for Local Administration?
No
Real Estate Acquisition
    Release of Capital Funds(R.C.Sec. 127.14G) and/or R.C.126.14
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Higher Education Authorization Request (Sec. 3333.071)
    Other Statutory Authority/Bill Section:
Fiscal Year(s)
2018
Bill No.
SB 310
Eligible for OBM
Director Approval?
No
Capital Request
    Release of Capital Funds (R.C.Sec. 127.14G)
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Waiver of Competitive Selection (R.C.Sec. 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
    Agency Released Competitive Opportunity (R.C.Sec. 127.162)
    Release Percent for Arts (R.C.Sec. 3379.10)
    Other Statutory Authority/Bill Section:
    Other:

VENDOR INFORMATION
For FYAmountNameAddressCounty
   
,

TRANSFER INFORMATION
FromToFYFund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTransfer AmountPrev Rel Amount
CSU01 2018 7034 C25512 Brown Library Structrl Repair/Reno $1,347,297.59 $306,622.58
CSU01 2018 7034 C25517 Brown Library Modernization PH2 $1,347,297.59 $0.00

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTotal Amount
7034 C25517 Brown Library Modernization PH2 $2,899,450.00

SIGNATURES
     
Curtis Pettis 02/26/2018
   
Agency Director or Authorized Agent On The Date Of
   
01/19/2018 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Curtis S Pettis Title:  Ex Dir Fiscal Affairs & Admin
Phone:  (937) 376 - 6207 Fax:  (937) 376 - 6253 E-Mail:  cpettis@centralstate.edu
REQUIRED EXPLANATION OF REQUEST
  Central State University respectfully requests Controlling Board approval to transfer capital appropriation in the amount of $1,347,297.59 from Fund 7034, ALI C25512 (Brown Library Structrl Repair/Reno), to Fund 7034, ALI C25517 (Brown Library Modernization PH2) and release capital appropriation in the amount of $2,899,450.00 from Fund 7034, ALI C25517 (Brown Library Modernization PH2), in FY18, for construction services for the Hallie Q. Brown Memorial Library-Structural Repair and Modernization project, in Wilberforce, Greene County.  
  Project Background: The project includes the design and construction of improvements to the Hallie Q. Brown Memorial Library built in 1981 and with a square footage of 90,586. Proposed improvements will include repairs to and/or replacement of the building roof.   Additional project scope may include improvements to other areas subjected to water intrusion such as, glazed skylights, building entry systems, masonry veneer, and repairs to concrete entry plazas and retaining walls. This project includes, in addition to architectural and construction costs, Ohio Facilities Construction Commission (OFCC) Fees, Owners contingency and percentage for the arts.

Purpose Of This Request: This request is to release capital appropriation in the amount of $2,631,000.00 to Staffco Co (0000043433) for construction services, $184,000.00 for owners contingency and release capital appropriation in the amount of $84,450.00 for OFCC fees for the Brown Library project.

Vendor Selection Process: Central State University competitively bid the project in accordance with Chapter 153.06 through 153.08 of the Ohio Revised Code, and the standard operating procedures of the Ohio Facilities Construction Commission. The contract was awarded to the lowest responsive and responsible bidder.

Transfer Of Appropriation: CSU requests Controlling Board approval to transfer the remaining Brown Library project phase 1 appropriation to Brown Library Reno phase 2. A transfer of between ALI lines into one is being requested for ease of funds management and the Brown Library phase 1 project is complete.

The capital appropriation requested for release is contingent on Controlling Board approval of the Ohio Department of Higher Education capital appropriation transfer request number BOR0100411. Construction Services for HVAC replacement will begin immediately upon approval of this request.
 
  CSU0100042
CSU0100045
CSU0100052
CSU0100053
BOR0100411
 
Attachments Controlling Board Request No.: CSU0100058
Attachment TypeAttachment Description
Private Business Use Report PABR-Staffco
Bid tabulations/price quotations Bid Support Form
Other EDGE/MBE Staffco
DAS construction contract award letter OFCC Rec Letter Revised