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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
CAPITAL REQUEST Controlling Board No.
DAS0100119
Status:  Approved
Meeting Date:  3/9/2009

GENERAL INFORMATION

Agency
Administrative Services


Division/Institution
General Services Division

Eligible for Local Administration?
No
Real Estate Acquisition
    Release of Capital Funds(R.C.Sec. 127.14G) and/or R.C.126.14
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Higher Education Authorization Request (Sec. 3333.071)
    Other Statutory Authority/Bill Section:
Fiscal Year(s)
2009
Bill No.
HB562
Eligible for OBM
Director Approval?
No
Capital Request
    Release of Capital Funds (R.C.Sec. 127.14G)
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Waiver of Competitive Selection (R.C.Sec. 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
    Agency Released Competitive Opportunity (R.C.Sec. 127.162)
    Release Percent for Arts (R.C.Sec. 3379.10)
    Other Statutory Authority/Bill Section:
    Other:

VENDOR INFORMATION
For FYAmountNameAddressCounty
   
,

TRANSFER INFORMATION
FromToFYFund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTransfer AmountPrev Rel Amount
         

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTotal Amount
7026 C10009 AMERICANS WITH DISABILITS ACT $171,840.00
7026 C10000 GOV RESIDENCE $95,695.70

SIGNATURES
     
Hugh Quill 03/09/2009
   
Agency Director or Authorized Agent On The Date Of
   
02/11/2009 Joe Secrest
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Sarah R Saccany Title:  Legislative Liaison
Phone:  (614) 995 - 0936 Fax:  (614) 644 - 9352 E-Mail:  sarah.saccany@oit.ohio.gov
REQUIRED EXPLANATION OF REQUEST
  Administrative Services requests Controlling Board approval to release $267,535.70 for the Governor's Residence Heritage Garden Education Center project, Bexley, Franklin County. (SAO Project NumberDAS-070013)  
  The Department of Administrative Services respectfully requests Controlling Board approval to release $171,840.00 from line item C10009, Americans with Disabilities Act (ADA), and $95,695.70 from line item C10000, Governor's Residence Renovations, to fund Phase 1 construction of the Governor's Residence Heritage Garden Education Center project, Bexley, Franklin County (SAO Project #DAS-070013).

The Governor's Residence was designed in 1923 by Columbus architect Robert Gilmore Hanford. Construction was completed in 1925 on three acres in the City of Bexley. The Residence is listed on the National Register of Historic Places.

This project is an addition to the existing carriage house that will replace the current garden groundskeeper building. The new structure will include ADA-compliant restroom facilities for over 10,000 visitors annually and a gift shop where Ohio arts and crafts could be promoted and generate funds in support of the Residence and Heritage Garden. The goal of the project is to create a certified "green" building that will properly store flammables, support horticultural projects and the Heritage Garden, and utilize alternative energy sources, including solar panels and geothermal piping.

On October 3, 2007, DAS received OBM Director approval to release funds to the State Architect's Office to hire an Associate Architect for the design of the education center.

This request is for the construction of Phase One which entails modifications to the carriage house to add five new unisex ADA restrooms, a new geothermal heating system, new water and sanitary services, and new entrance doors.

ADA capital funds will be used for the cost of the General and Plumbing contractors because the construction of the restrooms and entrance doors will be ADA accessible and eligible for the use of these funds.

This project was competitively bid through the State Architect's Office.   See project budget and attached bid tabulations for selected vendors. All lowest bidders were selected except for the General Contractor, for which the second lowest bidder was selected because the lowest bidder withdrew due to a clerical error.

This request also includes $3,000 for project oversight from the Capital Projects Management section of the GSD Property and Facilities unit.
 
  DAS0100019  
Attachments Controlling Board Request No.: DAS0100119
Attachment TypeAttachment Description
Bid tabulations/price quotations Bid Tabs
DAS planning/design/engineering/construction management DAS-GSD/SAO Construction Recommendation for Award Letter