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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
CAPITAL REQUEST Controlling Board No.
DAS0100961
Status:  Approved
Meeting Date:  12/4/2017

GENERAL INFORMATION

Agency
Administrative Services


Division/Institution
General Services Division

Eligible for Local Administration?
No
Real Estate Acquisition
    Release of Capital Funds(R.C.Sec. 127.14G) and/or R.C.126.14
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Higher Education Authorization Request (Sec. 3333.071)
    Other Statutory Authority/Bill Section:
Fiscal Year(s)
2018
Bill No.
S. B. 310
Eligible for OBM
Director Approval?
No
Capital Request
    Release of Capital Funds (R.C.Sec. 127.14G)
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Waiver of Competitive Selection (R.C.Sec. 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
    Agency Released Competitive Opportunity (R.C.Sec. 127.162)
    Release Percent for Arts (R.C.Sec. 3379.10)
    Other Statutory Authority/Bill Section:
    Other:Change of Intent

VENDOR INFORMATION
For FYAmountNameAddressCounty
DAS01 2018 $31,900.00 Schooley Caldwell Associates 300 Marconi BLVD STE 100
Columbus, OH 43215-2325
Franklin

TRANSFER INFORMATION
FromToFYFund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTransfer AmountPrev Rel Amount
         

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTotal Amount
7026 C10036 Rhodes State Office Tower Renovations $31,900.00

SIGNATURES
     
Robert Blair 12/04/2017
   
Agency Director or Authorized Agent On The Date Of
   
11/14/2017 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Zachary Prouty Title:  Legislative Director
Phone:  (614) 995 - 0936 Fax:  E-Mail:  Zachary.Prouty@das.ohio.gov
REQUIRED EXPLANATION OF REQUEST
  The Department of Administrative Services (DAS) respectfully requests Controlling Board approval for a change of intent and an agency-released competitive opportunity in the amount of $31,900 to use previously released funds to procure professional engineering and design services from Schooley Caldwell Associates, Columbus, Ohio, Franklin County for the Rhodes Tower Building Envelope Renovations project in Columbus, Ohio, Franklin County, project number DAS-170001.  
  On December 19, 2016, the Controlling Board approved CBR DAS0100890 for a capital appropriation release and an agency-released competitive opportunity for DAS to contract with Schooley Caldwell Associates to perform design services for the Rhodes State Office Tower Building Envelope Renovations project.

On May 22, 2017, the CB approved CBR DAS0100910 for a capital appropriation release and an agency-released competitive opportunity for DAS to contract with Turner Construction Company to serve as the Construction Manager at Risk for the Rhodes State Office tower Building Envelope Renovation project.

After the project was underway, Schooley Caldwell determined that the new glazing being proposed may interfere with emergency radio signals and therefore will require adding an Emergency Radio Responder system as required by Ohio Building and Fire Code. The added Emergency Radio Responder system will require additional services from Schooley Caldwell than were anticipated in the original project schedule. To accomplish this work, DAS requests Controlling Board approval for a change of intent for $31,900 of the capital appropriation previously released on May 22, 2017, and approval to amend the contract with Schooley Caldwell Associates.

The project is being administered by the Ohio Facilities Construction Commission (OFCC).

These additional services will be Contract Amendment Number 2. A separate request for Amendment Number 1 is included on this agenda (DAS0100960).

 
  DAS0100890, approved 12/19/16
DAS0100910, approved 05/22/17
 
Attachments Controlling Board Request No.: DAS0100961
Attachment TypeAttachment Description
Other Architect Engineer Amendment Criteria Amendment 2
Other Architect Engineer Amendment Recommendation Amendment 2
Other Rhodes Tower Building Envelope Renovation Amendment 2
Other Architect Engineer Amendment 2
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
Schooley Caldwell Associates 2018 $31,900.00 FCC85 Not Required

Capital Request Required Information
Amendments to Architect, Engineering or Other Professional Service Contracts/ Construction Manager at Risk or Design-Build Contracts including Guaranteed Maximum Price Amendments - Schooley Caldwell Associates
Controlling Board Request No.: DAS0100961
1.
Type of service to be provided: Professional design services for Rhodes Tower Building Envelope Renovation.
   
2. Identify the supplier and location of supplier's principal place of business.
Schooley Caldwell Associates
300 Marconi BLVD STE 100
Columbus, OH 43215-2325
County: Franklin
3. Explain why the contract is being amended.
  After the project was underway, Schooley Caldwell determined that the new glazing being proposed may interfere with emergency radio signals and therefore will require adding an Emergency Radio Responder system as required by Ohio Building and Fire Code. The added Emergency Radio Responder system will require additional services from Schooley Caldwell than were anticipated in the original project schedule.
4. What is the effect of the contract amendment on the project?
These additional services are for engineering of an Emergency Radio Responder (ERR) System for the Rhodes Tower to be included in the Rhodes Tower Building Envelope Renovation project (project number DAS-170001) under a Contract Amendment Number 2.
5. Provide the dates of previous Controlling Board approvals for this contract. Indicate whether the approvals were for the initial contract or previous amendments to this contract. In addition, provide the information regarding the contract amount(s) depending upon the type of contract previously approved by the Controlling Board.
 
CB Approval DateType of ContractAmount per FY# of HoursRate per Hour per FY
12/19/2016 Initial $2,576,000.00 0.00 $0.00
   
6. In addition to the revised project budget, provide a revised fee analysis which includes the following:
   
Fee Analysis Previous Contract Amount Previous Percent of Total Construction Cost Revised Contract Amount Revised Percent of Total Construction Cost
Professional Design Services and/or Construction Management Services/Design-Build   $2,286,000.00   16.1%   $2,329,000.00   16.44%
Personnel Cost   $0.00   0%   $0.00   0%
Testing & Special Instructions   $0.00   0%   $0.00   0%
General Conditions   $0.00   0%   $0.00   0%
Design Services Fees(A/E of Record in Design-Build Contract only)   $0.00   0%   $0.00   0%
OtherOther Additional Services   $290,000.00   18.2%   $2,619,000.00   18.49%
Refer to the requirements of Revised Code Sections 153.65-153.70.
7.
Provide the following employee information: Nationwide Ohio
Total Number of Employees 0    29   
Percentage of Women 0% 41%
Percentage of Minorities 0% 13%