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State of Ohio - Controlling Board Request
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
Status:  Approved
Meeting Date:  2/26/2018


Administrative Services

Ohio Office of Information Technology

Authorization Requested Pursuant
to Revised Code Section 131.35
Increase Appropriation Authority
Create a New Fund
Establish Appropriation Authority
Fiscal Year(s)
Bill No.
H.B. 49

Line Item
Line Item Name
FYCurrent Appropriation AmountAmount of Increase or New Fund Total
Appropriation Amount
5C20 100605 MARCS Administration 2018

Robert Blair 02/26/2018
Agency Director or Authorized Agent On The Date Of
12/19/2017 Christine Morrison
Date Controlling Board President/OBM Director
Name:  Zachary Prouty Title:  Legislative Director
Phone:  (614) 995 - 0936 Fax:  E-Mail:
  The Department of Administrative Services respectfully requests Controlling Board approval to increase appropriation authority in the amount of $1,761,149 for FY 18 and $2,868,000 for FY 19 in Fund 5C20, ALI 100605, Multi-Agency Radio Communication System Administration.  
  The Multi-Agency Radio Communication System (MARCS) is a complex computer and communications network designed to provide instant voice and data communication and supply a communications backbone to statewide public safety and emergency management in a single system. The system uses a secure, interference-free, IP-based P25 compliant 700/800-megahertz digital-trunked radio system that provides mobile, voice, data and vehicle location services as well as computer-aided dispatching. The DAS Office of Information Technology manages this system.

The MARCS infrastructure consists of over 200 towers located throughout the state. The MARCS system has seen significant growth and continues to add users and towers. Originally built for state government communications, MARCS has grown and now is shared by well over 700 state, county, township, municipal, federal, and other first responders.

The increased appropriation will fund additional maintenance and support that is necessary due to the increase in MARCS users and infrastructure. Due to the magnitude and impact that MARCS has on multiple agencies and first responders, and the potential for catastrophic failures that could result from any downtime, it is critical for MARCS to continue to be successful. The increase in capacity has a direct effect on the on-going maintenance costs necessary for the towers, generators, and the HVAC systems.
Attachments Controlling Board Request No.: DAS0100969
Attachment TypeAttachment Description
No attachments found.

Fund/Appropriation Request 
Required Information
Controlling Board Request No.: DAS0100969
1. Identify the source of additional revenue (e.g., increase in fee, increase in state or federal grants, etc.).
  Revenue is received through billings to the MARCS customers.
2. If applicable, explain why creating and/or increasing a new fund and/or line item is more appropriate than depositing the revenue into an existing fund and increasing the appropriation authority of an existing line item.
  NA - 5C20 is an existing fund.
Time line: Has the revenue been received? No
When is the revenue expected to become available? Revenue is received after each billing to customers.
4. For federal funds only, provide the following information:
a. Grant identification number from the Catalog of Federal Domestic Assistance:
b. Amount of state matching funds required: 0
c. Source (appropriation line item) of that match:
d. Statutory or executive authority for participation in the program:
  Include a brief summary of the text or a copy of the reference.  
5. How will the additional appropriation and/or cash be used?
  It will be used for additional maintenance costs to support the growing MARCS system.
  Provide the following information below relative to this budgetary adjustment. NOTE: If a new fund and new appropriation authority are being requested, the "Current" and "Requested" columns are not required.
Account Category Account Category Description Current Appropriation Authority Requested Increase in Appropriation Total Appropriation Authority
500   Personal Services - Payroll   $7,458,937.00   $0.00   $7,458,937.00
510   Purchases Personal Services and Others   $1,121,221.00   $0.00   $1,121,221.00
520   Supplies and Maintenance   $32,411,284.00   $4,629,149.00   $37,040,433.00
530   Equipment   $341,902.00   $0.00   $341,902.00
550   Subsidies and Shared Revenue   $0.00   $0.00   $0.00
570   Capital Items   $0.00   $0.00   $0.00
590   Judgements, Settlements and Bonds   $2,000.00   $0.00   $2,000.00
Other   Other   $0.00   $0.00   $0.00
Total: $41,335,344.00 $4,629,149.00 $45,964,493.00
6. For each additional amount shown in the table, provide a short description of what the dollars will be used to accomplish. For example, if increasing a subsidy account category, provide detail on the added recipients or the allocation formula for distribution of moneys. For Account Category 500, respond to specific questions in number 9 below.
Account Category Short Description
520 Equipment and software maintenance costs
7. Will this transfer be used to maintain current service levels, expand an existing program or activity, or begin a new program? Explain.
  Maintain current levels of support.
8. Based upon the response to number 7, explain how these services or programs would have been funded if this
additional funding were not available.
  They would not be funded.
9. Account Category 500-Personal Services:
a. Explain why changes are being requested in the personal services account category 500.
b. How many existing staff are being affected by this transfer? 0
What appropriation line item are they currently being paid? 
c. How would these existing staff have been affected if these additional funds were not available?
d. Will new staff be hired as a result of the additional funds?  No
10.  List any other transfers involving these appropriation line items and/or cash approved by the Controlling Board in the current biennium, including the date and requested amount of the adjustment(s).
ALITransfer DateTransfer AmountCBR Number