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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
OPERATING REQUEST Controlling Board No.
DAS0101120
Status:  Approved
Meeting Date:  6/15/2020

GENERAL INFORMATION
Agency
Administrative Services


Division/Institution
General Services Division
Waiver of Competitive Selection  (Revised Code Section 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
Agency Released Competitive Opportunity (Revised Code Section 127.162)
Other Statutory Authority/Bill Section:
Operating Transfer Request  (Revised Code Section 127.14)
      Appropriation
      Cash
      Other Statutory Authority/Bill Section:
Fiscal Year(s)
2021
Bill No.
HB 166
Eligible for OBM
Director Approval?
No

VENDOR INFORMATION
For FYAmountNameAddressCityStateCountyZip Code
DAS01 2021 $330,870.64 Canon Solutions America Inc 4 Ohio Drive Lake Success NY 11042

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameFYAmountFYAmount
2100 100612 State Printing 2021 $330,870.64 $.00

SIGNATURES
     
Matthew Damschroder 06/15/2020
   
Agency Director or Authorized Agent On The Date Of
   
05/22/2020 W. Fletch Zimpher
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Mariah Halleck Title:  Legislative Liaison
Phone:  (614) 995 - 0936 Fax:  E-Mail:  Mariah.Halleck@das.ohio.gov
REQUIRED EXPLANATION OF REQUEST
  The Department of Administrative Services (DAS) respectfully requests Controlling Board approval for a waiver of competitive selection in the amount of $330,870.64 for Fund 2100, ALI 100612 (State Printing), in FY 2021, to acquire brand-specific ink supplies and filters associated with current print platform production equipment from Canon Solutions America, Inc., Lake Success, New York, to support printing services provided by DAS.  
  This request is for brand-specific consumables to be used in production with Canon Color Stream and Canon Varioprint printers. DAS did not solicit quotations from other suppliers because only Canon ink and filters may be used with the Canon equipment or warranties on the printers will be voided.  
   
Attachments Controlling Board Request No.: DAS0101120
Attachment TypeAttachment Description
Other Canon Quote
Sole source justification letter Canon Solutions Sole Source Letter
Other Canon proposal
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
Canon Solutions America Inc 2021 $330,870.64 50K08653 Not Required

Operating Request Required Information
Purchases of Supplies or Equipment - Canon Solutions America Inc
Controlling Board Request No.: DAS0101120
1. Identify the supply or supplies/equipment and provide the amount of each item.
   
 
Supply/Equipment NamePrice per UnitNumber of UnitsAmount
PC5101 Pleated Pre Filter $52.92 26 $1,375.92
P/N PC5102 Main Cartridge Filter $297.36 2 $594.72
2100051001 Black Pigment Ink $715.00 460 $328,900.00
   
2. 
Cite the account category,  subobject code, and amount of each item included in this purchase from this vendor.
 
ObjectSubobjectAmountNon-Exempt Amount
521050 $330,870.64 $330,870.64
Total Amounts $330,870.64 $330,870.64
   
3.
Selection Process: Was this purchase subject to selection by a Request for Proposal (RFP) or Request for Quote (RFQ) process? No
Explain why this purchase was not subject to an RFP or RFQ process.
DAS did not solicit quotes from other suppliers because only Canon ink and filters may be used with existing equipment and because equipment warranties on recently purchased units will be voided if any other supplies are utilized.
   
4. Contractor Procurement Compliance:
a. Is this vendor in compliance with Buy America? Yes
Explain:
   
b. Is this vendor in compliance with Buy Ohio? Yes
Explain: