Preparing document for print. Please wait.
State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
CAPITAL REQUEST Controlling Board No.
DAS0101123
Status:  Approved
Meeting Date:  6/15/2020

GENERAL INFORMATION

Agency
Administrative Services


Division/Institution
General Services Division

Eligible for Local Administration?
No
Real Estate Acquisition
    Release of Capital Funds(R.C.Sec. 127.14G) and/or R.C.126.14
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Higher Education Authorization Request (Sec. 3333.071)
    Other Statutory Authority/Bill Section:
Fiscal Year(s)
2020
Bill No.
HB 529
Eligible for OBM
Director Approval?
No
Capital Request
    Release of Capital Funds (R.C.Sec. 127.14G)
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Waiver of Competitive Selection (R.C.Sec. 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
    Agency Released Competitive Opportunity (R.C.Sec. 127.162)
    Release Percent for Arts (R.C.Sec. 3379.10)
    Other Statutory Authority/Bill Section:
    Other:

VENDOR INFORMATION
For FYAmountNameAddressCounty
   
,

TRANSFER INFORMATION
FromToFYFund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTransfer AmountPrev Rel Amount
         

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTotal Amount
5KZ0 C10035 Building Improvement $58,418.67

SIGNATURES
     
Matthew Damschroder 06/15/2020
   
Agency Director or Authorized Agent On The Date Of
   
05/22/2020 W. Fletch Zimpher
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Mariah Halleck Title:  Legislative Liaison
Phone:  (614) 995 - 0936 Fax:  E-Mail:  Mariah.Halleck@das.ohio.gov
REQUIRED EXPLANATION OF REQUEST
  The Department of Administrative Services respectfully requests Controlling Board approval to release capital funds in the amount of $58,418.67 from fund 5KZ0, ALI C10035 (Building Improvement) for the primary switchgear replacement and fire suppression improvement project for the Frank J. Lausche State Office Building, Cleveland, Cuyahoga County (Project number DAS-160080).     
  The intent of this project is to disconnect and replace the main Lausche electrical switchgear with new upgraded equipment. The existing equipment is not functioning correctly and has exceeded its useful life. In addition, this project will replace the existing fire pump and controllers with upgraded equipment and technology. The existing fire pump has exceeded its useful life and is not functioning reliably.

The Controlling Board approved DAS0101042 on May 20, 2019 to release capital funds for the construction phase of this project. During this work, the project team discovered that additional fire suppression system components were showing signs of deterioration. In consultation with the Cleveland Fire Department, the team determined that system modifications were needed to bring the fire system compliant with the current fire code.

The purpose of this request is to provide additional engineering design services and construction administration associated with an increased scope of work due to the complexity of the project and the needed system modifications identified during the original construction phase. This request includes $57,840.27 to contract with Prater Engineering to provide professional design services and $578.40 for additional OFCC fees. Also included on this same agenda is a request (DAS0101103) to release additional capital funds to increase the owner's contingency as a result of the additional system modifications needed.

The OFCC pre-qualified consultant list is developed via an RFQ process to select a pool of design consultants to provide architectural and engineering services on an as-needed basis. OFCC received purchasing authority as an Agency Released Competitive Opportunity through the below-referenced related Controlling Board Request SFC0101088 approved on June 10, 2019.
 
  DAS0101103 pending approval on June 15, 2020
SFC0101088 approved on June 10, 2019
DAS0101042 approved on May 20, 2019
DAS0100930 approved on July 10, 2017
 
Attachments Controlling Board Request No.: DAS0101123
Attachment TypeAttachment Description
Other Architect/Engineer Agreement Recommendation OFCC
Other Consultant Agreement Form
Other Exhibit A Consultant Standard Terms & Conditions
Other Exhibit B Consultant Scope of Work