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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
OPERATING REQUEST Controlling Board No.
DMH0100738
Status:  Approved
Meeting Date:  12/4/2017

GENERAL INFORMATION
Agency
Department of Mental Health & Addiction Services


Division/Institution
Human Resources
Waiver of Competitive Selection  (Revised Code Section 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
Agency Released Competitive Opportunity (Revised Code Section 127.162)
Other Statutory Authority/Bill Section:
Operating Transfer Request  (Revised Code Section 127.14)
      Appropriation
      Cash
      Other Statutory Authority/Bill Section:
Fiscal Year(s)
2018-2019
Bill No.
HB 49
Eligible for OBM
Director Approval?
No

VENDOR INFORMATION
For FYAmountNameAddressCityStateCountyZip Code
DMH01 2018 $75,000.00 181 ENTERPRISE LLC 3115 AIRPORT HWY TOLEDO OH Lucas 43629
DMH01 2019 $75,000.00 181 ENTERPRISE LLC 3115 AIRPORT HWY TOLEDO OH Lucas 43629

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameFYAmountFYAmount
GRF 336412 Hospital Services 2018 $75,000.00 2019 $75,000.00

SIGNATURES
     
Tracy Plouck 12/04/2017
   
Agency Director or Authorized Agent On The Date Of
   
11/13/2017 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Rosaland Gatewood-Tye Title:  Fiscal Officer
Phone:  (614) 644 - 9142 Fax:  (614) 644 - 5331 E-Mail:  Rosaland.Gatewood.Tye@mha.ohio.gov
REQUIRED EXPLANATION OF REQUEST
  The Department of Mental Health & Addiction Services respectfully requests Controlling Board approval for an agency released competitive opportunity in the amount of $75,000 for FY18, and $75,000 for FY19, from Fund GRF, ALI 336412 (Hospital Services), to contract with 181 Enterprise, LLC., dba Mr. Snow Removal and Landscaping, Toledo, Ohio, Lucas County, to provide snow removal services for Northwest Ohio Psychiatric Hospital (NOPH).  
  The contractor will be responsible for the removal of snow from all sidewalk areas, parking lots, and all hospital entrances and exits on the premises. These services will be based on a per "Snow Event" price. A "Snow Event" is defined as a period of continuous snowfall that results in a significant accumulation with a twenty-four (24) hour separation between snow events before a new classification will be issued.

The snow clearing shall be available on a continuous 24 hours and as needed 7 days per week basis. The contractor will be required to regularly inspect properties during Snow Events or ice storms, with notification to NOPH to determine what snow clearing and/or ice control operations need to commence. The contractor shall be required to begin plowing when one (1) inch of snow has accumulated and then continue to plow to maintain a zero-tolerance program. In addition, the contractor shall be required to begin services within one (1) hour of any service request from NOPH.

The vendor is currently in contract with NOPH for lawncare services for FY18 and FY19, in which this bid opportunity was posted last fiscal year for the current biennium. The snow removal contract should not exceed $75,000 in FY18 and $75,000 in FY19.
 
   
Attachments Controlling Board Request No.: DMH0100738
Attachment TypeAttachment Description
Contract PSC_SNOW REMOVAL_NOPH
Response to RFP from selected vendor Vendor Response_Snow Removal_NOPH
DMH0100738-12112017124733.PDF Non Substantive Change Request for request DMH0100738
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
181 ENTERPRISE LLC 2018 $75,000.00
181 ENTERPRISE LLC 2019 $75,000.00

Operating Request Required Information
New Contract - 181 ENTERPRISE LLC
Controlling Board Request No.: DMH0100738
1. Selection Process: Was this contract subject to selection by a Request for Proposal (RFP),
Request for Qualification (RFQ), Request for Information (RFI) process? Yes
 a. Explain how the RFP, RFQ or RFI was publicized or advertised.
     This opportunity was posted on the State of Ohio web portal.
 
 b. Number of proposals distributed.  6
 c. Number of days in which interested parties had to respond to the RFP, RFQ or RFI. 5
 d. Number of proposals received. 1
 e. Information for each proposal received (or see attachment).
Name Proposal AmountAddressCityStateCounty
181 Enterprise, LLC $75,000.00 3115 Airport Hwy Toledo OH Lucas
 
 f. Explain why this contractor was selected.
    This contractor was selected because they met all necessary requirements and was the lowest bidder.
 g. Indicate who rated the responses and was involved in the selection of the contractor.
     The responses were rated by the Building Construction Superintendent, Housekeeping Supervisor, and Business Administrator.
 
2. Provide the following selected contractor information:
181 ENTERPRISE LLC
3115 AIRPORT HWY
TOLEDO,   OH  43629
County: Lucas
 
3. Contractor's location from which all or most of the contract work will be performed, if different from the
location of principal place of business. (For institutional agencies, cite the location of the institution,
including the city and county, where services are to be performed.)
Northwest Ohio Psychiatric Hosp
930 S. Detroit Ave
Toledo,     43614
4. Institutional agencies only: Is the contractor currently performing services at the institution listed above?Yes
Provide the date that the contractor first began performing services at this state institution: 07/01/2017
5. Specify the deliverables of this contract or describe the scope of service(s) to be performed by this contractor.
The contractor will provide snow removal and salt application on the premises of Northwest Ohio Psychiatric Hospital (NOPH).
6. Cite the account category of expense being used for this purchase of service(s).
Account CategorySubobjectAmountNon-Exempt Amount
526053 $150,000.00 $150,000.00

 
Total Amounts $150,000.00 $150,000.00
7.
Duration of this contract (beginning and ending dates) within the fiscal biennium.
Beginning Date Ending Date
12/01/2017 06/30/2019
8. Is the contractor already performing work under this contract? No
   
9. Identify all state contracts which the selected contractor has had approved by the Controlling Board
since the beginning of the last fiscal year through this fiscal year to date. Also include contracts approved
for this agency or institutions of higher education.
a. Total number of contracts. 0
b. For each contract list the state agency and the contract amount.
AgencyContract/Agreement AmountFY
10. Contractor Procurement Compliance:
a. Is this contractor in compliance with Buy America? Yes
  Explain: The contractor is located in Toledo, OH.
   
b. Is this contractor in compliance with Buy Ohio? Yes
Explain: The contractor is located in Toledo, OH.
11.
Provide the following employee information: Nationwide Ohio
Total Number of Employees 8    8   
Percentage of Women 0.125% 0.125%
Percentage of Minorities 0.625% 0.625%
12. What percent of the work will be done by subcontractors?  0
  If more than 50%, provide the same information for each subcontractor as requested in number 11 above for the contractor.
SubcontractorNationwide
# of Employees
Nationwide
% of Women
Nationwide
% of Minorities
Ohio
# of Employees
Ohio
% of Women
Ohio
% of Minorities
13.  Provide all subsequent renewal schedules (beginning and ending dates) and amounts associated with this contract.

A contract renewal is the exercise of an option to enter into a subsequent contract with a vendor in accordance with renewal provisions specified in a preceding contract.
Beginning DateEnding DateTotal Lease Amount
Explain contract provisions.