Preparing document for print. Please wait.
State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
CAPITAL REQUEST Controlling Board No.
DMR0100456
Status:  Approved
Meeting Date:  2/26/2018

GENERAL INFORMATION

Agency
Department of Developmental Disabilities


Division/Institution
Department of Developmental Disabilities

Eligible for Local Administration?
Yes
Real Estate Acquisition
    Release of Capital Funds(R.C.Sec. 127.14G) and/or R.C.126.14
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Higher Education Authorization Request (Sec. 3333.071)
    Other Statutory Authority/Bill Section:
Fiscal Year(s)
2018
Bill No.
SB 310
Eligible for OBM
Director Approval?
No
Capital Request
    Release of Capital Funds (R.C.Sec. 127.14G)
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Waiver of Competitive Selection (R.C.Sec. 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
    Agency Released Competitive Opportunity (R.C.Sec. 127.162)
    Release Percent for Arts (R.C.Sec. 3379.10)
    Other Statutory Authority/Bill Section:
    Other:

VENDOR INFORMATION
For FYAmountNameAddressCounty
DMR01 2018 $62,264.00 Trane Inc 2300 Citygate Drive
Columbus, OH 43219
Franklin
DMR01 2018 $78,470.00 Limbach Company LLC 822 Cleveland Avenue
Columbus, OH 43201
Franklin

TRANSFER INFORMATION
FromToFYFund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTransfer AmountPrev Rel Amount
         

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTotal Amount
7033 C59034 Statewide Developmental Centers $140,734.00

SIGNATURES
     
John L. Martin 02/26/2018
   
Agency Director or Authorized Agent On The Date Of
   
01/31/2018 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Jerimiah S Wagner Title:  Legislative Liaison
Phone:  (614) 728 - 5311 Fax:  E-Mail:  Jeremiah.Wagner@dodd.ohio.gov
REQUIRED EXPLANATION OF REQUEST
  The Department of Developmental Disabilities respectfully requests Controlling Board approval to release capital funds in the amount of $140,734.00 from fund 7033, ALI C59034 (Statewide Developmental Centers), in FY18 and waive competitive selection for the purchase and installation of a new HVAC air cooled chiller unit and air handling unit from Trane Inc., and Limbach Company LLC, for the dietary building at the Cambridge Developmental Center, Guernsey County (Project: DMR-180001)  
  The Department has determined due to the issues and age of the existing cooling systems in the dietary building the equipment needs to be replaced. This request is for the release of $62,264.00 and waiver of competitive selection to purchase the replacement HVAC equipment from the manufacturer Trane US, Inc., from their state term schedule (contract 800295). The Department is also requesting the release of $78,470.00 for the installation of the new equipment along with the removal and disposal of the existing equipment at Cambridge Developmental Center. Limbach Company, LLC was selected from the Master Maintenance Agreement (MMA7483) to provide these services.  
   
Attachments Controlling Board Request No.: DMR0100456
Attachment TypeAttachment Description
Other Limbach Quote
Other Trane Proposal
Other Project Budget
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
Trane Inc 2018 $62,264.00 50K04862
Limbach Company LLC 2018 $78,470.00 50K04862

Capital Request Required Information
Architect, Engineering, or Other Professional Service Contracts/Construction Manager at Risk or Design Build Contracts - Limbach Company LLC
Controlling Board Request No.: DMR0100456
1. 
Type of Service to be provided: Labor and material to install new Trane chiller and air handling system, including the removal and disposal of existing non working system.
 
2. Selection Process:
a. Explain how the Request for Proposal (RFP)/Request for Qualifications (RFQ) was publicized or advertised.
N/A Utilizing State of Ohio Master Maintenance Agreement #7483
   
b.
Number of proposals distributed. N/A
c.
Number of days in which interested parties had to respond to the RFP/RFQ. 0
d.
Number of proposals received. 0
e. For each proposal or statement of qualifications received, provide name, complete address of the principal place of business, and amount of each proposal (or attached as a list)..
Name Proposal AmountAddressCityStateCounty
Limbach Company LLC $78,470.00 822 Cleveland Avenue Columbus OH Franklin
   
f. Indicate who rated the responses and was involved in the selection of the contractor.
N/A
   
3.
Identify the selected contractor. Limbach Company LLC
 
  Explain why this contractor was selected.
   
  Utilizing current State of Ohio Master Maintenance Agreement #7483, and existing controller is a Limbach Company proprietary system.
4. Provide contractor's location of their principal place of business. 
 
822 Cleveland Avenue
Columbus, OH 43201
County: Franklin
5. Provide contractor's location from which all or most or contract work will be performed, if different from the location of principal place of business.
 
66737 Toland Drive
Cambridge, OH 43725
County: Guernsey
   
6. Identify all state contracts which the selected contractor has had approved by the Controlling Board since the beginning of the last fiscal year through this fiscal year to date. Also include contracts approved for this agency or institution of higher education.
   
 
a. Total number of contracts: 0
b. For each contract, list the state agency and the contract amount.
AgencyContract/Agreement AmountFY
7. 
Provide the following employee information: Nationwide Ohio
Total Number of Employees 0    0   
Percentage of Women 0% 0%
Percentage of Minorities 0% 0%
8.
What percent of the work will be done by subcontractors? 0%
   
If more than 50%, provide the following employee information.
SubcontractorNationwide
# of Employees
Nationwide
% of Women
Nationwide
% of Minorities
Ohio
# of Employees
Ohio
% of Women
Ohio
% of Minorities
9. Fee Analysis: For design-build and construction management at risk services, also provide a fee analysis that includes the following:
 
a. Total estimated construction cost:   $78,470.00
 
b. Provide the following information regarding the contractor's fees for the services to be performed. 
 
Fee Analysis Contract Amount Percent of Total Construction Cost
Professional Design Services and/or Construction Management Services/Design-Build   $0.00   0%
Personnel Cost   $0.00   0%
Testing & Special Inspections   $0.00   0%
General Conditions   $0.00   0%
Design Services Fees(A/E of Record in Design-Build Contract only)   $0.00   0%
Other-
  $0.00   0%
  Refer to the requirements of Revised Code Sections 153.65-153.70.

Capital Request Required Information
Purchases of Equipment - Trane Inc
Controlling Board Request No.: DMR0100456
1.  Identify the equipment and provide the amount of each item.
   
Supply/Equipment NamePrice per UnitNumber of UnitsAmount
Air Cooled Chiller & Air Handling Unit $62,264.00 1 $62,264.00
   
2. Selection Process
 
a.  Explain how the Request for Proposal (RFP) or Request for Quote (RFQ) was publicized or advertised.
  N/A Purchasing from State Term Schedule 800295
b. Number of proposals/quotes distributed. N/A
c. Number of days in which interested parties had to respond to the RFP or RFQ. 0
d. Number of proposals received. 0
e. For each proposal/quote received provide name, complete address of the principal place of business, and amount of each proposal (or attach a list).
NameProposal AmountAddressCityStateCounty
Trane Inc $62,264.00 2300 Citygate Drive Columbus OH Franklin
   
f. Indicate who rated the responses and was involved in the selection of the contractor.
  N/A
   
3.
Identify the selected vendor.   Trane Inc
  Explain why this vendor was selected.
  Purchased from State Term Schedule, and equipment is replacing a current Trane system
4. Provide vendor's location of their principal place of business.
 
2300 Citygate Drive
Columbus, OH 43219
County: Franklin