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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
OPERATING REQUEST Controlling Board No.
DNR0101424
Status:  Approved
Meeting Date:  12/4/2017

GENERAL INFORMATION
Agency
Natural Resources


Division/Institution
Parks and Watercraft
Waiver of Competitive Selection  (Revised Code Section 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
Agency Released Competitive Opportunity (Revised Code Section 127.162)
Other Statutory Authority/Bill Section:
Operating Transfer Request  (Revised Code Section 127.14)
      Appropriation
      Cash
      Other Statutory Authority/Bill Section:
Fiscal Year(s)
2018
Bill No.
HB 49
Eligible for OBM
Director Approval?
No

VENDOR INFORMATION
For FYAmountNameAddressCityStateCountyZip Code
DNR01 2018 $50,000.00 Erie Island Petroleum PO Box 457 Put In Bay OH Ottawa 43456

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameFYAmountFYAmount
DPF 5120 725605 State Parks Operations 2018 $50,000.00 $.00

SIGNATURES
     
James Zehringer 12/04/2017
   
Agency Director or Authorized Agent On The Date Of
   
10/31/2017 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Brad Bales Title:  Legislative Liaison
Phone:  (614) 265 - 6891 Fax:  (614) 261 - 9601 E-Mail:  brad.bales@dnr.state.oh.us
REQUIRED EXPLANATION OF REQUEST
  The Department Natural Resources, Division of Parks and Watercraft, respectfully requests Controlling Board approval to waive competitive selection in the not to exceed amount of $50,000.00 from Fund 5120, ALI 725605, State Parks Operations, to obtain fuel from Erie Island Petroleum, Put-In-Bay, Ottawa Co., for both operational and resale purposes.  
  The Division of Parks and Watercraft operates five state parks located within the islands of Lake Erie. These parks include Kelley's Island State Park, South Bass State Park, Oak Point State Park (SBI), Middle Bass Island State Park, and North Bass Island State Park. The access to these islands is limited to boat, ferry service, and airplanes.

Most of the supplies to operate each of these parks is provided through ferry service that runs from spring through the fall with some exceptions. The Division of Parks and Watercraft currently uses fuel purchased from Lake Erie Petroleum on South Bass Island State Park, Oak Point State Park, Middle Bass Island State Park, and Kelley's Island State Park. In the past, ODNR has not exceeded the $50,000 threshold for operation. However, in the spring of 2016, retail fuel was added to Middle Bass Island Marina to provide a service to the boaters which is provided through a 12,000 gallon tank.

This addition of resale fuel has significantly increased our need to purchase fuel on the islands. When fuel is purchased from a vendor that uses a tanker, there is a $1,500 service charge is assessed to the delivery because the tanker is the only vehicle allowed on the ferry and the ferry service has to run exclusive trips. This causes a significant increase in the cost of fuel especially when it can take up to three trips to fill our retail tank on Middle Bass Island alone. The most cost effective option is provided by Erie Island Petroleum since they use a barge for delivery. This allows us to fill our retail fuel tank in one trip, therefore ODNR saves the $1500 surge charge for each trip.

Erie Island Petroleum is the only vendor with a fuel barge large enough to supply petroleum to South and Middle Bass Islands' State Parks for their operational needs. Fuel will be supplied to marinas for resale needs and also ODNR's maintenance needs.
 
  DNR0101277  
Attachments Controlling Board Request No.: DNR0101424
Attachment TypeAttachment Description
Other Middle Bass and South Bass Island Fuel Docks
Contract DAS Release & Permit
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
Erie Island Petroleum 2018 $50,000.00 Not Required

Operating Request Required Information
Purchases of Supplies or Equipment - Erie Island Petroleum
Controlling Board Request No.: DNR0101424
1. Identify the supply or supplies/equipment and provide the amount of each item.
   
 
Supply/Equipment NamePrice per UnitNumber of UnitsAmount
Petroleum/Fuel $50,000.00 1 $50,000.00
   
2. 
Cite the account category,  subobject code, and amount of each item included in this purchase from this vendor.
 
ObjectSubobjectAmountNon-Exempt Amount
522050 $30,000.00 $30,000.00
560051 $20,000.00 $20,000.00
Total Amounts $50,000.00 $50,000.00
   
3.
Selection Process: Was this purchase subject to selection by a Request for Proposal (RFP) or Request for Quote (RFQ) process? No
Explain why this purchase was not subject to an RFP or RFQ process.
DAS Release & Permit #50K04805
   
4. Contractor Procurement Compliance:
a. Is this vendor in compliance with Buy America? Yes
Explain:
   
b. Is this vendor in compliance with Buy Ohio? Yes
Explain: