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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
OPERATING REQUEST Controlling Board No.
DNR0101427
Status:  Approved
Meeting Date:  12/4/2017

GENERAL INFORMATION
Agency
Natural Resources


Division/Institution
Wildlife
Waiver of Competitive Selection  (Revised Code Section 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
Agency Released Competitive Opportunity (Revised Code Section 127.162)
Other Statutory Authority/Bill Section:
Operating Transfer Request  (Revised Code Section 127.14)
      Appropriation
      Cash
      Other Statutory Authority/Bill Section:
Fiscal Year(s)
2018
Bill No.
HB 49
Eligible for OBM
Director Approval?
No

VENDOR INFORMATION
For FYAmountNameAddressCityStateCountyZip Code
DNR01 2018 $33,812.00 Jones Fish Hatcheries & Distributors Inc. 3433 Church St Cincinnati OH Hamilton 45244

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameFYAmountFYAmount
DPF 7015 740401 DIVISION OF WILDLIFE CONSERVTN 2018 $33,812.00 $.00

SIGNATURES
     
James Zehringer 12/04/2017
   
Agency Director or Authorized Agent On The Date Of
   
11/16/2017 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Brad Bales Title:  Legislative Liaison
Phone:  (614) 265 - 6891 Fax:  (614) 261 - 9601 E-Mail:  brad.bales@dnr.state.oh.us
REQUIRED EXPLANATION OF REQUEST
  The Department of Natural Resources respectfully request Controlling Board approval for an agency-released competitive opportunity in the amount of $33,812.00 from fund 7015, ALI 740401 (Division of Wildlife Conservation) in FY18 for Jones Fish Hatcheries & Distributors, 3433 Church Street, Cincinnati, Ohio 45244, Hamilton County.  
  Disbursements to this vendor in FY 2018 have exceeded the agency direct spend authority for this vendor.

This is required to pay outstanding invoices and to make additional payments to the vendor during the remainder of FY 2018 for hatchery operations. This Ohio based vendor was selected by request for proposals (RFP) process. A release and permit was issued by DAS procurement for this purchase.

Purchases from Jones fish Hatcheries and distributors are to support operations at the London State Fish Hatchery (Madison County) and the Kincaid State Fish Hatchery (Pike County). Muskellunge fingerlings, are raised with bait minnows (forage fish) up to the length suitable for releasing to stock ponds and lakes. The Muskellunge is a very popular game fish. Large Mouth Bass are also purchased for lake rehabilitation purposes to repopulate impoundments that have been lowered for dam maintenance and rehabilitation. Grass Carp are purchased for vegetation control in lakes and ponds. Grass Carp are an alternative to chemical treatment for vegetation control. The carp are triploids (non reproductive), the Grass Carp is not an invasive species.

A request to purchase (RTP) has been submitted to the Department of Administrative Services, Procurement Services, to solicit bids to establish an agency specific contract to supply fish products to any ODNR program including the Wildlife Division and Parks & Watercraft.   
 
   
Attachments Controlling Board Request No.: DNR0101427
Attachment TypeAttachment Description
Other ODNR DOW Fish Bid responses
Release and Permit Jones Fish Hatcheries & Distributors, Inc. - Release & Permit
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
Jones Fish Hatcheries & Distributors Inc. 2018 $33,812.00 25K04621 07/11/2017 State Purchasing

Operating Request Required Information
Purchases of Supplies or Equipment - Jones Fish Hatcheries & Distributors Inc.
Controlling Board Request No.: DNR0101427
1. Identify the supply or supplies/equipment and provide the amount of each item.
   
 
Supply/Equipment NamePrice per UnitNumber of UnitsAmount
Fathead Minnows $4.92 1980 $9,742.00
Golden Shiners $5.87 1300 $7,631.00
Additonal supply of the above, largemouth bass, and grass carp $16,439.00 1 $16,439.00
   
2. 
Cite the account category,  subobject code, and amount of each item included in this purchase from this vendor.
 
ObjectSubobjectAmountNon-Exempt Amount
521071 $33,812.00 $33,812.00
Total Amounts $33,812.00 $33,812.00
   
3.
Selection Process: Was this purchase subject to selection by a Request for Proposal (RFP) or Request for Quote (RFQ) process? Yes
a. Request for Proposal (RFP) or Request for Quote (RFQ) for this purchase was issued, how was the RFP/RFQ publicized or advertised? Explain.
Each potential vendor was directly contacted via email by the Superintendent of the London State Fish Hatchery.
b. Number of proposals distributed. 4
c. Number of days in which interested parties had to respond to the RFP or RFQ. 12
d. Number of proposals received. 3
e. For each proposal received provide:  
Name Proposal AmountAddressCityStateCounty
Jones Fish Hatcheries & Distributors, Inc. $49,995.20 3433 Church Street Cincinnati OH Hamilton
Oswald Fisheries, Inc. $.00 3600 SW 168th Street Ellendale MN
Saul Minnow Farms $56,824.50 8343 AR-11 Des Arc AR
f. Explain why this vendor was selected.
Jones Fish Hatcheries & Distributors Inc. was the lowest bidder that could guarantee quantity and pricing in writing for the number of fish needed by the Division of Wildlife. Oswald Fisheries, Inc. did not submit a quote due to the inability to meet our demand in light of their existing contracts.
 
g. Indicate who rated the responses and was involved in the selection of the vendor.
The Superintendent of the London State Fish Hatchery rated the responses and made the final selection of the vendor.
   
4. Contractor Procurement Compliance:
a. Is this vendor in compliance with Buy America? Yes
Explain: Vendor is located in Cincinnati, Ohio (Hamilton County) USA
   
b. Is this vendor in compliance with Buy Ohio? Yes
Explain:Vendor is located in Cincinnati, Ohio (Hamilton County) USA