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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
OPERATING REQUEST Controlling Board No.
DNR0101452
Status:  Approved
Meeting Date:  2/26/2018

GENERAL INFORMATION
Agency
Natural Resources


Division/Institution
Oil & Gas
Waiver of Competitive Selection  (Revised Code Section 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
Agency Released Competitive Opportunity (Revised Code Section 127.162)
Other Statutory Authority/Bill Section:
Operating Transfer Request  (Revised Code Section 127.14)
      Appropriation
      Cash
      Other Statutory Authority/Bill Section:
Fiscal Year(s)
2018
Bill No.
HB49
Eligible for OBM
Director Approval?
No

VENDOR INFORMATION
For FYAmountNameAddressCityStateCountyZip Code
DNR01 2018 $83,059.50 Premier Safety 2 Industrial Park Dr Oakdale PA 15071

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameFYAmountFYAmount
DPF 5180 725643 OIL AND GAS REGULATION AND SAFETY 2018 $83,059.50 $.00

SIGNATURES
     
James Zehringer 02/26/2018
   
Agency Director or Authorized Agent On The Date Of
   
01/25/2018 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Brad Bales Title:  Legislative Liaison
Phone:  (614) 265 - 6891 Fax:  (614) 261 - 9601 E-Mail:  brad.bales@dnr.state.oh.us
REQUIRED EXPLANATION OF REQUEST
  The Department of Natural Resources respectfully requests Controlling Board approval for an agency released competitive opportunity in the amount of $83,059.50 from fund 5180 ALI 725643 (Oil and Gas Regulation and Safety), in FY18, to purchase portable gas detectors from Premier Safety, Oakdale, PA.  
  The Division of Oil and Gas issued a request for quotes for portable gas detectors. Premier Safety submitted the lowest quote for these detectors. The Oil & Gas Laboratory in Cambridge, Ohio, owns and operates laboratory equipment manufactured and supported by Industrial Scientific. These new detectors will link into software at the Cambridge lab through docking stations located at each field office used for calibration of the detectors. Staff is trained in the maintenance and calibration of this brand of equipment. Calibration repair and maintenance of this gas detection equipment will be more cost effective to the Division since the laboratory personnel have been trained on this equipment, additional training will not be required. The current detectors being used by the Division are being phased out by the manufacturer are not cost effective to maintain and/or repair and have reached the end of the life cycle.

The Industrial Scientific Ventis Pro 4 gas detector is widely used in the Oil and Gas industry to monitor explosive and hazardous gases that may be emitted from Oil and Gas operations. This particular gas detector will monitor Methane, Oxygen, Carbon Monoxide, and Hydrogen Sulfide. These gases can be hazardous presenting life safety issues to ODNR inspection staff, oil & gas industry workers, and the general public. Accurate determination of gas concentrations is critical when investigating gas emissions that enter homes or other confined structures. At concentrations between 5 - 15% by volume, methane is explosive. If these gases are not detected in ample time, explosion, sickness and/or death can occur to division field staff, industry workers and the general public. In addition, these same detectors are used throughout the Oil and Gas industry. It is important that we utilize the same equipment to maintain consistency monitoring these gases and could share detectors in the event of a malfunction and/or emergency situation.
 
   
Attachments Controlling Board Request No.: DNR0101452
Attachment TypeAttachment Description
Release and Permit Approved Release and Permit
Other Quotes
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
Premier Safety 2018 $83,059.50 50K04902

Operating Request Required Information
Purchases of Supplies or Equipment - Premier Safety
Controlling Board Request No.: DNR0101452
1. Identify the supply or supplies/equipment and provide the amount of each item.
   
 
Supply/Equipment NamePrice per UnitNumber of UnitsAmount
Ventis Pro4 gas detectors $1,038.24 80 $83,059.50
   
2. 
Cite the account category,  subobject code, and amount of each item included in this purchase from this vendor.
 
ObjectSubobjectAmountNon-Exempt Amount
539153 $83,059.50 $83,059.50
Total Amounts $83,059.50 $83,059.50
   
3.
Selection Process: Was this purchase subject to selection by a Request for Proposal (RFP) or Request for Quote (RFQ) process? Yes
a. Request for Proposal (RFP) or Request for Quote (RFQ) for this purchase was issued, how was the RFP/RFQ publicized or advertised? Explain.
A request for quote was e-mailed to three vendors and all three vendors responded. Quotes attached.
b. Number of proposals distributed. 3
c. Number of days in which interested parties had to respond to the RFP or RFQ. 14
d. Number of proposals received. 3
e. For each proposal received provide:  
Name Proposal AmountAddressCityStateCounty
Premier Safety $83,059.50 2 Industrial Park Dr Oakdale PA
American Safety & Supply $99,405.00 77 B Napier St Springfield MA
Industrial Scientific $103,895.00 1 Life Way Pittsburgh PA
f. Explain why this vendor was selected.
Premier Safety was the lowest and most responsive bidder.
 
g. Indicate who rated the responses and was involved in the selection of the vendor.
Rick Simmers, Chief Dave Claus, Deputy Chief Jason McClarren, Lab Supervisor
   
4. Contractor Procurement Compliance:
a. Is this vendor in compliance with Buy America? Yes
Explain: This vendor's principal place of business is located at: 2 Industrial Park Dr, Oakdale, Pa. 15071
   
b. Is this vendor in compliance with Buy Ohio? No
Explain:This vendor's principal place of business is located at: 2 Industrial Park Dr, Oakdale, Pa. 15071