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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
OPERATING REQUEST Controlling Board No.
DNR0101457
Status:  Approved
Meeting Date:  2/26/2018

GENERAL INFORMATION
Agency
Natural Resources


Division/Institution
Wildlife
Waiver of Competitive Selection  (Revised Code Section 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
Agency Released Competitive Opportunity (Revised Code Section 127.162)
Other Statutory Authority/Bill Section:
Operating Transfer Request  (Revised Code Section 127.14)
      Appropriation
      Cash
      Other Statutory Authority/Bill Section:
Fiscal Year(s)
2018
Bill No.
H.B. 49
Eligible for OBM
Director Approval?
No

VENDOR INFORMATION
For FYAmountNameAddressCityStateCountyZip Code
DNR01 2018 $132,000.00 SHINN BROS INC 540 W SUMMIT ST CELINA OH Mercer 45822

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameFYAmountFYAmount
DPF 7015 740401 Division of Wildlife Conservation 2018 $132,000.00 $.00

SIGNATURES
     
James Zehringer 02/26/2018
   
Agency Director or Authorized Agent On The Date Of
   
02/06/2018 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Brad Bales Title:  Legislative Liaison
Phone:  (614) 265 - 6891 Fax:  (614) 261 - 9601 E-Mail:  brad.bales@dnr.state.oh.us
REQUIRED EXPLANATION OF REQUEST
  The Ohio Department of Natural Resources, Division of Wildlife respectfully requests Controlling Board approval for an agency released competitive opportunity in the amount of $132,000.00 in ALI 740401, Division of Wildlife Conservation, in Wildlife Fund 7015, to contract with Shinn Brothers, Inc., 540 W. Summit Street, of Celina (Mercer County), Ohio, 45822 to provide and install two new water pumps, a replacement check valve, a replacement sluice gate system and electrical panel and alarm upgrades on the grounds at the St Mary's State Fish Hatchery.     
  The Ohio Department of Natural Resources, Division of Wildlife operates the St Mary's State Fish Hatchery, one of six state fish hatcheries, to raise and stock select sportfish species that enhance fish populations to support fishing opportunities in public waters of the State of Ohio and to support native population rehabilitation efforts in Ohio waters. The St Mary's State Fish Hatchery is located below Grand Lake St Mary's, and seasonally draws water out of the lake for fish production purposes. Four wells are also located on hatchery grounds to provide additional water for fish production. One of the most unique characteristics of this area is that Grand Lake St Mary's and the St Mary's State Fish Hatchery sit on the watershed divide between the Ohio River (Mississippi River and Gulf drainage) and Lake Erie (Great Lakes and Atlantic drainage). Because the lake and hatchery straddle two watersheds they are a potential pathway for invasive species to cross watersheds, and water must be effectively managed and directed back to its source with barriers in place to prevent transfer of species.

The need to prevent movement of destructive invasive species like silver and bighead carp, round goby and zebra mussels across these divides is a focus of the Great Lakes Restoration Initiative (GLRI) Grant program. The Ohio Department of Natural Resources, Division of Wildlife has received GLRI grants to address the barriers identified in the Great Lakes and Mississippi River Interbasin Study (GLMRIS) which is a U.S. Army Corps of Engineers study that presents a range of options and technologies to prevent aquatic invasive species (AIS) movement between the Great Lakes and Mississippi River basins through aquatic connections. The Ohio Department of Natural Resources Division of Wildlife has used GLRI grant funding at St Mary's State Fish Hatchery to complete fish hatchery improvements that improve the integrity of the hatchery and affect water use and movement. Past GLRI improvements include: two new water wells to use as an alternative to lake water, new sand filters for hatchery water, a new strainer and debris grate for the water intake and water delivery system from Grand Lake St Mary's to the hatchery, replacing a failing concrete hatchery raceway and catch basin, and expanding a building over the new raceway and fish hatching area to protect fish that must be held on station for 24 hours prior to stocking throughout the state. The last remaining piece in this hatchery water management upgrade effort involves a GLRI grant project to address water control as it leaves the hatchery grounds: either directing water via a pump system to return water into Grand Lake St Mary's or into an onsite borrow pit and a creek that flows into the St Mary's River and eventually Lake Erie. This current GLRI grant project would cover this purchase request, and as part of the GLRI grant, this expenditure is 100% refundable to the state agency from the US Fish & Wildlife Service if completed in fiscal year 2018.

The current pump and control check valve (which keeps lake water from coming back up the pipeline and into the hatchery) and the concrete shallow-well structures they sit in are approximately 47 years old and operations and maintenance issues are escalating. The sluice gate which allows us to direct water off the hatchery grounds into the Lake Erie watershed is also about the same age. Operation of the gate and securing a tight fit when completely closed is a continuing problem that is addressed with maintenance and repair efforts above routine. For us to meet the desired specifications of insuring a sufficient barrier to the movement of Aquatic Invasive Species as identified in the GLMRIS report and GLRI grant documents, we need to upgrade our ability to hold, move, and return water from the St Mary's State Fish Hatchery grounds to the desired watershed.

The scope of the work described to potential vendors involved removal and replacement of the existing pump, pipe and fittings, adding a secondary pump for emergency and back-up (redundancy) uses, removing and replacing the existing check valve and piping, and removing and replacing the sluice gate. All vendors agreed that upgrading the existing electric panel would be beneficial for operations of the new system and all vendors including a line item for completing that upgrade. We distributed this information to prospective bidders and completed an RTP (#DNR4682) to that end. We received quotes from three vendors, and Shinn Brothers were the lowest and provided the most sufficient details of work that matched our project scope and description of work listed in our bid package.

St Mary's State Fish Hatchery provides fish for stocking in public waters of the State. They also raise forage fish that feed other fish-eating fish being raised in our hatchery system. In 2017, St Mary's State Fish Hatchery personnel stocked 87 public water bodies with approximately 30 million fish, comprising five different species. These fish ranged in size from walleye, saugeye and yellow perch fry (less than 1" long) to advanced-fingerling (6") blue catfish up to catchable-sized (14") channel catfish. St Mary's raises all of our yellow perch stocked statewide in inland (non-Lake Erie) public waters (over 14 million last year alone). St Mary's Fish Hatchery is an essential part of our ODNR Division of Wildlife fish production efforts that provide quality fishing opportunities statewide, while being at the forefront of implementing best management practices for water management and aquatic invasive species control techniques.

DNR0101251 12/15/2016 agenda, S.P. Kenny Company

 
   
Attachments Controlling Board Request No.: DNR0101457
Attachment TypeAttachment Description
Request for Proposal (RFP) Project Scope and description of work for St Mary's SFH
Release and Permit DAS Release and Permit
Response to RFP from selected vendor Shinn Bros Inc quote
Contract Shinn Bros Contract
Other Quote from Jamison Well Drilling, Inc.
Other Quote from Lefeld Plumbing & Heating, Inc.
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
SHINN BROS INC 2018 $132,000.00 DNR4682

Operating Request Required Information
New Contract - SHINN BROS INC
Controlling Board Request No.: DNR0101457
1. Selection Process: Was this contract subject to selection by a Request for Proposal (RFP),
Request for Qualification (RFQ), Request for Information (RFI) process? Yes
 a. Explain how the RFP, RFQ or RFI was publicized or advertised.
     Phone calls were made to three vendors known to do this work.
 
 b. Number of proposals distributed.  3
 c. Number of days in which interested parties had to respond to the RFP, RFQ or RFI. 10
 d. Number of proposals received. 3
 e. Information for each proposal received (or see attachment).
Name Proposal AmountAddressCityStateCounty
Shinn Bros Inc $132,000.00 540 W Summit St Celina OH Mercer
Jamison Well Drilling $159,400.00 258 Central Ave Mansfield OH Richland
Lefeld Plumbing & Heating, Inc. $215,000.00 132 W Main St St Henry OH Mercer
 
 f. Explain why this contractor was selected.
    Shinn Brothers provided the lowest bid and the most sufficient details of work that matched our project scope and description of work listed in our bid package.
 g. Indicate who rated the responses and was involved in the selection of the contractor.
     Morton Pugh, St. Mary's State Fish Hatchery Superintendent
 
2. Provide the following selected contractor information:
SHINN BROS INC
540 W SUMMIT ST
CELINA,   OH  45822
County: Mercer
 
3. Contractor's location from which all or most of the contract work will be performed, if different from the
location of principal place of business. (For institutional agencies, cite the location of the institution,
including the city and county, where services are to be performed.)


   
4. Institutional agencies only: Is the contractor currently performing services at the institution listed above?
5. Specify the deliverables of this contract or describe the scope of service(s) to be performed by this contractor.
Provide and install two new water pumps, a replacement check valve, a replacement sluice gate system and electrical panel and alarm upgrades.
6. Cite the account category of expense being used for this purchase of service(s).
Account CategorySubobjectAmountNon-Exempt Amount
526053 $132,000.00 $132,000.00

 
Total Amounts $132,000.00 $132,000.00
7.
Duration of this contract (beginning and ending dates) within the fiscal biennium.
Beginning Date Ending Date
02/26/2018 06/30/2018
8. Is the contractor already performing work under this contract? No
   
9. Identify all state contracts which the selected contractor has had approved by the Controlling Board
since the beginning of the last fiscal year through this fiscal year to date. Also include contracts approved
for this agency or institutions of higher education.
a. Total number of contracts. 0
b. For each contract list the state agency and the contract amount.
AgencyContract/Agreement AmountFY
10. Contractor Procurement Compliance:
a. Is this contractor in compliance with Buy America? Yes
  Explain: Contractor is located in Celina, Mercer County, Ohio, USA
   
b. Is this contractor in compliance with Buy Ohio? Yes
Explain: Contractor is located in Celina, Mercer County, Ohio, USA
11.
Provide the following employee information: Nationwide Ohio
Total Number of Employees 20    22   
Percentage of Women 5% 5%
Percentage of Minorities 0% 0%
12. What percent of the work will be done by subcontractors?  15.15
  If more than 50%, provide the same information for each subcontractor as requested in number 11 above for the contractor.
SubcontractorNationwide
# of Employees
Nationwide
% of Women
Nationwide
% of Minorities
Ohio
# of Employees
Ohio
% of Women
Ohio
% of Minorities
13.  Provide all subsequent renewal schedules (beginning and ending dates) and amounts associated with this contract.

A contract renewal is the exercise of an option to enter into a subsequent contract with a vendor in accordance with renewal provisions specified in a preceding contract.
Beginning DateEnding DateTotal Lease Amount
Explain contract provisions.