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State of Ohio - Controlling Board Request
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
CAPITAL REQUEST Controlling Board No.
Status:  Approved
Meeting Date:  6/15/2020


Natural Resources


Eligible for Local Administration?
Real Estate Acquisition
    Release of Capital Funds(R.C.Sec. 127.14G) and/or R.C.126.14
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Higher Education Authorization Request (Sec. 3333.071)
    Other Statutory Authority/Bill Section:
Fiscal Year(s)
Bill No.
HB 529
Eligible for OBM
Director Approval?
Capital Request
    Release of Capital Funds (R.C.Sec. 127.14G)
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Waiver of Competitive Selection (R.C.Sec. 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
    Agency Released Competitive Opportunity (R.C.Sec. 127.162)
    Release Percent for Arts (R.C.Sec. 3379.10)
    Other Statutory Authority/Bill Section:

For FYAmountNameAddressCounty
DNR01 2020 $142,075.00 Van Auken Akins Architects LLC 1422 Euclid Ave., Suite 1010
Cleveland, OH 44115

FromToFYFund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTransfer AmountPrev Rel Amount

Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTotal Amount
CPF 7035 C725A0 State Parks, Campgrounds, Lodges & Cabins $17,075.00
CPF 7035 C725R3 State Park Renovations Upgrades $125,000.00

Mary Mertz 06/15/2020
Agency Director or Authorized Agent On The Date Of
04/20/2020 W. Fletch Zimpher
Date Controlling Board President/OBM Director
Name:  Danielle Vandegriff Title:  Legislative Director
Phone:  (614) 265 - 6878 Fax:  (614) 261 - 9601 E-Mail:
  The Department of Natural Resources respectfully requests Controlling Board approval to release capital appropriation in the amount of $17,075 from Fund 7035, ALI C725A0 (State Parks, Campgrounds, Lodges & Cabins) and $125,000 from Fund 7035, ALI C725R3 (State Park Renovations Upgrades) in FY20, which includes an agency released competitive opportunity to contract with Van Auken Akins Architects LLC, Cleveland, OH, to provide investigative, design, and master planning services at the Maumee Bay State Park Lodge located in Oregon, Ohio in Lucas County.  
  The Maumee Bay State Park Lodge is a lodge facility operated by the Ohio Department of Natural Resources Division of Parks and Watercraft comprised of dining, lodging, conference areas and indoor pool with access to outdoor facilities including a pool, marina, links course and nature center to the park users and the public in general.

The purpose of the contract is to provide master planning services for the development of a Facility Master Plan for the Maumee Bay State Park Lodge. The purpose of this project is to investigate, assess, and master plan the Maumee Bay State Park Lodge through a formal assessment and master planning process to determine an appropriate course of action for possible improvements and/or rehabilitation of the facility.

The project's scope includes the development of a Facility Master Plan for the entire lodge which includes assessments of existing conditions, including foundation systems, building envelope, (i.e. roofing, roof drainage, thermal insulation, windows, doors, etc.), pool and pool equipment, elevators, HVAC, plumbing, electrical, and fire protection systems. Site utilities and infrastructure that service the lodge will be reviewed. Site landscape, pedestrian circulation, parking areas and exterior lighting will be evaluated. The assessments include reviewing any existing inspection and assessment reports, conducting site assessments and documentation of existing conditions specifically noting deficiencies. Additionally, the Facility Master Plan also will include a description of recommended scopes of work associated estimates of probable cost of construction and a coordinated sequence and phasing of upgrades and improvements. A final report will be a deliverable as part of this project.

Request for Qualifications were posted in Ohio Register #311 on 7/26/2019. Ninety-two (92) firms submitted Statement of Qualifications on 8/19/2019. Three (3) were shortlisted to submit proposals in response to the Request for Proposal. Van Auken Akins Architects LLC was selected through a qualifications-based selection process.

Van Auken Akins Architects LLC has proposed a 100 % EDGE participation since they are an EDGE certified firm.
Attachments Controlling Board Request No.: DNR0101870
Attachment TypeAttachment Description
Other RFQ
Other Agreement
Other Blank Scoresheet
Other Scoresheet Summary
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
Van Auken Akins Architects LLC 2020 $142,075.00

Capital Request Required Information
Architect, Engineering, or Other Professional Service Contracts/Construction Manager at Risk or Design Build Contracts - Van Auken Akins Architects LLC
Controlling Board Request No.: DNR0101870
Type of Service to be provided: Professional architectural/engineering facility assessment services.
2. Selection Process:
a. Explain how the Request for Proposal (RFP)/Request for Qualifications (RFQ) was publicized or advertised.
ODNR Engineering used the Pick Three Consultant List option to select three firms from the ODNR pre-approved SOQ list. The RFQ was published on July 26, 2019 as Ohio Register #311.
Number of proposals distributed. NA
Number of days in which interested parties had to respond to the RFP/RFQ. 7
Number of proposals received. 3
e. For each proposal or statement of qualifications received, provide name, complete address of the principal place of business, and amount of each proposal (or attached as a list)..
Name Proposal AmountAddressCityStateCounty
Van Auken Akins Architects LLC $.00 1422 Euclid Ave., Suite 1010 Cleveland OH Cuyahoga
Duket Architects Planners $.00 830 North Summit Street Toledo OH Lucas
Architectural Vision Group, Ltd. $.00 23850 Sperry Drive Cleveland OH Cuyahoga
f. Indicate who rated the responses and was involved in the selection of the contractor.
Three employees from ODNR, Division of Engineering.
Identify the selected contractor. Van Auken Akins Architects LLC
  Explain why this contractor was selected.
  Van Auken Akins Architects LLC ranked the highest on the consultant rating form by the three reviewers combined.
4. Provide contractor's location of their principal place of business. 
1422 Euclid Ave., Suite 1010
Cleveland, OH 44115
County: Cuyahoga
5. Provide contractor's location from which all or most or contract work will be performed, if different from the location of principal place of business.

6. Identify all state contracts which the selected contractor has had approved by the Controlling Board since the beginning of the last fiscal year through this fiscal year to date. Also include contracts approved for this agency or institution of higher education.
a. Total number of contracts: 0
b. For each contract, list the state agency and the contract amount.
AgencyContract/Agreement AmountFY
Ohio State University $28,000.00 19
Ohio State University $20,558.00 19
Ohio State University $48,999.00 19
Ohio State University $49,250.00 19
Ohio State University $48,500.00 19
Ohio State University $38,000.00 19
Ohio State University $49,600.00 19
Provide the following employee information: Nationwide Ohio
Total Number of Employees 24    24   
Percentage of Women 59% 59%
Percentage of Minorities 4% 4%
What percent of the work will be done by subcontractors? 0%
If more than 50%, provide the following employee information.
# of Employees
% of Women
% of Minorities
# of Employees
% of Women
% of Minorities
9. Fee Analysis: For design-build and construction management at risk services, also provide a fee analysis that includes the following:
a. Total estimated construction cost:   $0.00
b. Provide the following information regarding the contractor's fees for the services to be performed. 
Fee Analysis Contract Amount Percent of Total Construction Cost
Professional Design Services and/or Construction Management Services/Design-Build   $139,575.00   0%
Personnel Cost   $0.00   0%
Testing & Special Inspections   $0.00   0%
General Conditions   $0.00   0%
Design Services Fees(A/E of Record in Design-Build Contract only)   $0.00   0%
Other-Plan approval & Reimbursables
  $2,500.00   0%
  Refer to the requirements of Revised Code Sections 153.65-153.70.