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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
OPERATING REQUEST Controlling Board No.
DOH0100418
Status:  Approved
Meeting Date:  12/4/2017

GENERAL INFORMATION
Agency
Health


Division/Institution
Health
Waiver of Competitive Selection  (Revised Code Section 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
Agency Released Competitive Opportunity (Revised Code Section 127.162)
Other Statutory Authority/Bill Section:
Operating Transfer Request  (Revised Code Section 127.14)
      Appropriation
      Cash
      Other Statutory Authority/Bill Section:
Fiscal Year(s)
2018
Bill No.
HB 49
Eligible for OBM
Director Approval?
No

VENDOR INFORMATION
For FYAmountNameAddressCityStateCountyZip Code
DOH01 2018 $88,722.00 Netsmart Technologies, INc PO Box 823519 Philadelphia PA 19182

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameFYAmountFYAmount
DPF 4700 440647 FEE SUPPORTED PROGRAMS 2018 $88,722.00 $.00

SIGNATURES
     
Lance D. Himes, Director 12/04/2017
   
Agency Director or Authorized Agent On The Date Of
   
11/13/2017 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Paul Maragos Title:  Health Planning Admin 3
Phone:  (614) 644 - 6213 Fax:  (614) 752 - 9783 E-Mail:  Paul.Maragos@odh.ohio.gov
REQUIRED EXPLANATION OF REQUEST
  The Ohio Department of Health respectfully requests Controlling Board approval to waive competitive selection in the amount of $88,722 for SFY18 from fund 4700, ALI 440647 (Fee Supported Programs) to contract for maintenance and support with Netsmart Technologies, Inc., Philadelphia, PA, for the Office of Vital Statistics.  
  This is the for the annual maintenance that supports our Integrated Perinatal Health Information System (IPHIS) and Electronic Death Registration System (EDRS), which is utilized statewide for the registration of all Ohio births and deaths. The system is utilized by the Bureau of Vital Statistics, hospital staff, funeral home staff, all Ohio coroners, and all local registrars and includes:

VRS - OVS Maintenance
VRS - Framework Maintenance
VRS - Birth Maintenance
VRS - Death Maintenance

Netsmart Technologies, Inc. is owner of the Netsmart VRS software product, including sole ownership of the source code. Hence, only Netsmart Technologies, Inc., can provide the maintenance for their system.
 
   
Attachments Controlling Board Request No.: DOH0100418
Attachment TypeAttachment Description
Release and Permit Approved Release and Permit
Contract Vendor Signed Contract
Other Quote
Sole source justification letter Vendor Letter
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
Netsmart Technologies, INc 2018 $88,722.00 DOH01180026 10/17/2017 Not Required

Operating Request Required Information
New Contract - Netsmart Technologies, INc
Controlling Board Request No.: DOH0100418
1. Selection Process: Was this contract subject to selection by a Request for Proposal (RFP),
Request for Qualification (RFQ), Request for Information (RFI) process? No
Explain why this contract was not subject to an RFP, RFQ or RFI process
Netsmart Technologies, Inc. is owner of the Netsmart VRS software product, including sole ownership of the source code. Hence, only Netsmart Technologies, Inc., can provide the maintenance for their system.
 
2. Provide the following selected contractor information:
Netsmart Technologies, INc
PO Box 823519
Philadelphia,   PA  19182
 
3. Contractor's location from which all or most of the contract work will be performed, if different from the
location of principal place of business. (For institutional agencies, cite the location of the institution,
including the city and county, where services are to be performed.)
same

   
4. Institutional agencies only: Is the contractor currently performing services at the institution listed above?
5. Specify the deliverables of this contract or describe the scope of service(s) to be performed by this contractor.
Supports IPHIS and EDRS with product upgrades, centralized help desk, and periodic configuration upgrades to ensure compliance with NCHS (National Center for Health Statistics).
6. Cite the account category of expense being used for this purchase of service(s).
Account CategorySubobjectAmountNon-Exempt Amount
526070 $88,722.00 $88,722.00

 
Total Amounts $88,722.00 $88,722.00
7.
Duration of this contract (beginning and ending dates) within the fiscal biennium.
Beginning Date Ending Date
11/13/2017 06/30/2018
8. Is the contractor already performing work under this contract? No
   
9. Identify all state contracts which the selected contractor has had approved by the Controlling Board
since the beginning of the last fiscal year through this fiscal year to date. Also include contracts approved
for this agency or institutions of higher education.
a. Total number of contracts. 1
b. For each contract list the state agency and the contract amount.
AgencyContract/Agreement AmountFY
Health $80,940.00 18
10. Contractor Procurement Compliance:
a. Is this contractor in compliance with Buy America? Yes
  Explain: Vendor is located in PA.
   
b. Is this contractor in compliance with Buy Ohio? No
Explain: Vendor is located in PA.
11.
Provide the following employee information: Nationwide Ohio
Total Number of Employees 1323    0   
Percentage of Women 41% 0%
Percentage of Minorities 14% 0%
12. What percent of the work will be done by subcontractors?  0
  If more than 50%, provide the same information for each subcontractor as requested in number 11 above for the contractor.
SubcontractorNationwide
# of Employees
Nationwide
% of Women
Nationwide
% of Minorities
Ohio
# of Employees
Ohio
% of Women
Ohio
% of Minorities
13.  Provide all subsequent renewal schedules (beginning and ending dates) and amounts associated with this contract.

A contract renewal is the exercise of an option to enter into a subsequent contract with a vendor in accordance with renewal provisions specified in a preceding contract.
Beginning DateEnding DateTotal Lease Amount
Explain contract provisions.  n/a