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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
OPERATING REQUEST Controlling Board No.
DOH0100420
Status:  Approved
Meeting Date:  12/4/2017

GENERAL INFORMATION
Agency
Health


Division/Institution
Health
Waiver of Competitive Selection  (Revised Code Section 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
Agency Released Competitive Opportunity (Revised Code Section 127.162)
Other Statutory Authority/Bill Section:
Operating Transfer Request  (Revised Code Section 127.14)
      Appropriation
      Cash
      Other Statutory Authority/Bill Section:
Fiscal Year(s)
2018-2019
Bill No.
HB 49
Eligible for OBM
Director Approval?
No

VENDOR INFORMATION
For FYAmountNameAddressCityStateCountyZip Code
DOH01 2018 $82,000.00 Ohio Academy of Family Physicians 4075 North High Street Columbus OH Franklin 43214
DOH01 2019 $8,000.00 Ohio Academy of Family Physicians 4075 North High Street columbus OH Franklin 43214

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameFYAmountFYAmount
FED 3920 440618 FEDERAL PUBLIC HEALTH PRGMS 2018 $82,000.00 2019 $8,000.00

SIGNATURES
     
Lance D. Himes, Director 12/04/2017
   
Agency Director or Authorized Agent On The Date Of
   
11/13/2017 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Paul Maragos Title:  Health Planning Admin 3
Phone:  (614) 644 - 6213 Fax:  (614) 752 - 9783 E-Mail:  Paul.Maragos@odh.ohio.gov
REQUIRED EXPLANATION OF REQUEST
  The Ohio Department of Health (ODH) respectfully requests Controlling Board approval for a waiver of competitive opportunity in the amount of $82,000 in FY18 and $8,000 in FY19, from fund 3920, ALI 440618 (Federal Public Health Programs) to contract with Ohio Academy of Family Physicians, Columbus, Franklin County, for the Chronic Disease Program.  
  Chronic diseases such as heart disease, stroke, and diabetes are among the most common, costly, and preventable of all health problems in Ohio. Ohio adults have a higher prevalence of coronary heart disease (4.9 percent), stroke (3.6 percent), and diabetes (11.1 percent) compared with U.S. adults, and Ohio ranks among the worst in the country for cardiovascular deaths (42nd). In addition, nearly one in three Ohio adults (34.3 percent) have hypertension, which can increase an individuals risk for heart disease, stroke and other conditions.

The prevalence of heart disease, stroke, diabetes, and hypertension in Ohio is significantly higher among populations with the lowest income and lowest education. In addition, chronic disease mortality rates among blacks in Ohio are 15.2 percent higher for heart disease, 26.1 percent higher for stroke, 75.7 percent higher for diabetes, and 118.6 percent higher for hypertension, compared with whites.

The goal of the Ohio Academy of Family Physicians (OAFP) contract is to improve the identification, diagnosis and management of hypertension and diabetes care in the family practice setting, and reduce disparities in health care systems. The focus is on implementation of quality improvement (QI) processes for team-based care to improve blood pressure and diabetes management, increase use of electronic health records (EHRs) to manage high blood pressure and diabetes, institute patient care plans, and promote self-monitoring of blood pressure and feedback through family physician members of the OAFP.

This project addresses key strategies in approved work plans in two CDC-funded grants that fall within the Chronic Disease Prevention and Control Section at the Ohio Department of Health: (1) to increase EHR adoption and the use of health information technology (HIT) to improve performance and to increase the institutionalization and monitoring of standardized quality measures to improve hypertension and diabetes management at the provider and systems level, and (2) to implement health system interventions to improve the quality of health care delivery to populations with the highest hypertension and diabetes disparities.

This contract aligns with the following ODH Priorities:

1. 2017-2019 Ohio State Health Improvement Plan (SHIP)
2. Ohio's Plan to Prevent and Reduce Chronic Disease: 2014-2018
3. Ohio's State Innovation Model (SIM) by promoting use of Health Information Technology and practice improvement activities to improve quality of care through expanded use of team-based care, patient engagement and population health management
4. The five population health priorities for Ohio (obesity, physical activity, nutrition, diabetes and heart disease) in the Improving Population in Health Planning in Ohio report published by the Health Policy Institute of Ohio

ODH released a Request for Interest (RFI) on June 28, 2017 to test the market. No other vendors submitted documentation of their qualifications to perform the work.   

OAFP is the only professional association in Ohio that represents a membership of more than 4,000 family physicians. No other entity in Ohio serves in this capacity and has this level of trusted access to family physician practices statewide to plan and develop in-office training programs that are tailored to the primary care setting. OAFP has access to physicians who can provide clinical expertise in cardiovascular disease management and diabetes in the primary care setting, as well as credibility and the ready access to family physicians who can work with ODH to update and refine the physician office intervention for this quality improvement project.
 
   
Attachments Controlling Board Request No.: DOH0100420
Attachment TypeAttachment Description
Release and Permit Blanket Release and Permit
Contract Vendor Signed Contract
Other Request for Interest
Other OAFP Response to RFI
Other quote
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
Ohio Academy of Family Physicians 2018 $82,000.00 DOH 18/19 05/03/2017 State Purchasing
Ohio Academy of Family Physicians 2019 $8,000.00 DOH 18/19 05/03/2017 State Purchasing

Operating Request Required Information
New Contract - Ohio Academy of Family Physicians
Controlling Board Request No.: DOH0100420
1. Selection Process: Was this contract subject to selection by a Request for Proposal (RFP),
Request for Qualification (RFQ), Request for Information (RFI) process? Yes
 a. Explain how the RFP, RFQ or RFI was publicized or advertised.
     An RFI was released on June 28, 2017 to test the market. No vendors provided documentation of their qualifications to perform the work.
 
 b. Number of proposals distributed.  Public Posting to DAS Procurement Website
 c. Number of days in which interested parties had to respond to the RFP, RFQ or RFI. 16
 d. Number of proposals received. 0
 e. Information for each proposal received (or see attachment).
Name Proposal AmountAddressCityStateCounty
OAFP $90,000.00 4075 N. High Street Columbus OH Franklin
 
 f. Explain why this contractor was selected.
    ODH released a Request for Interest (RFI) on June 28, 2017 to test the market. No other vendors responded to the request. No other entity in Ohio serves in this capacity and has this level of trusted access to family physician practices statewide to plan and develop in-office training programs that are tailored to the primary care setting. OAFP is the only professional association in Ohio that represents a membership of more than 4,000 family physicians.
 g. Indicate who rated the responses and was involved in the selection of the contractor.
     Michele Shough, Chronic Disease Manager Carol Cook, Assistant Procurement Chief
 
2. Provide the following selected contractor information:
Ohio Academy of Family Physicians
4075 North High Street
Columbus,   OH  43214
County: Franklin
 
3. Contractor's location from which all or most of the contract work will be performed, if different from the
location of principal place of business. (For institutional agencies, cite the location of the institution,
including the city and county, where services are to be performed.)
Same

   
4. Institutional agencies only: Is the contractor currently performing services at the institution listed above?
5. Specify the deliverables of this contract or describe the scope of service(s) to be performed by this contractor.
This contract focuses on improving the identification, diagnosis and management of patients with high blood pressure, with an emphasis on African-American men and women, through focused activities to engage family physicians to implement quality improvement processes for team-based care to improve blood pressure management, increase use of EHRs to identify and manage high blood pressure, institute patient care plans, and promote blood pressure self-monitoring and feedback.
6. Cite the account category of expense being used for this purchase of service(s).
Account CategorySubobjectAmountNon-Exempt Amount
510050 $90,000.00 $90,000.00

 
Total Amounts $90,000.00 $90,000.00
7.
Duration of this contract (beginning and ending dates) within the fiscal biennium.
Beginning Date Ending Date
11/13/2017 09/29/2018
8. Is the contractor already performing work under this contract? No
   
9. Identify all state contracts which the selected contractor has had approved by the Controlling Board
since the beginning of the last fiscal year through this fiscal year to date. Also include contracts approved
for this agency or institutions of higher education.
a. Total number of contracts. 1
b. For each contract list the state agency and the contract amount.
AgencyContract/Agreement AmountFY
Health $80,000.00 18
10. Contractor Procurement Compliance:
a. Is this contractor in compliance with Buy America? Yes
  Explain: Vendor is located in Ohio.
   
b. Is this contractor in compliance with Buy Ohio? Yes
Explain: Vendor is located in Ohio.
11.
Provide the following employee information: Nationwide Ohio
Total Number of Employees 0    8   
Percentage of Women 0% 87%
Percentage of Minorities 0% 0%
12. What percent of the work will be done by subcontractors?  5
  If more than 50%, provide the same information for each subcontractor as requested in number 11 above for the contractor.
SubcontractorNationwide
# of Employees
Nationwide
% of Women
Nationwide
% of Minorities
Ohio
# of Employees
Ohio
% of Women
Ohio
% of Minorities
13.  Provide all subsequent renewal schedules (beginning and ending dates) and amounts associated with this contract.

A contract renewal is the exercise of an option to enter into a subsequent contract with a vendor in accordance with renewal provisions specified in a preceding contract.
Beginning DateEnding DateTotal Lease Amount
Explain contract provisions.