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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
OPERATING REQUEST Controlling Board No.
DOT0100633
Status:  Approved
Meeting Date:  12/4/2017

GENERAL INFORMATION
Agency
Transportation


Division/Institution
Finance
Waiver of Competitive Selection  (Revised Code Section 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
Agency Released Competitive Opportunity (Revised Code Section 127.162)
Other Statutory Authority/Bill Section:
Operating Transfer Request  (Revised Code Section 127.14)
      Appropriation
      Cash
      Other Statutory Authority/Bill Section:
Fiscal Year(s)
2018
Bill No.
HB 26
Eligible for OBM
Director Approval?
No

VENDOR INFORMATION
For FYAmountNameAddressCityStateCountyZip Code
DOT01 2018 $11,037.60 CHAS E PHIPPS COMPANY 4560 WILLOW PKWY CLEVELAND OH Cuyahoga 44125

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameFYAmountFYAmount
HOF 7002 773431 HIGHWAY MAINTENANCE - STATE 2018 $11,037.60 $.00

SIGNATURES
     
Jerry Wray 12/04/2017
   
Agency Director or Authorized Agent On The Date Of
   
10/26/2017 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Meghan Wadsworth Title:  Legislative Liaison
Phone:  (614) 387 - 5186 Fax:  E-Mail:  Meghan.Wadsworth@dot.ohio.gov
REQUIRED EXPLANATION OF REQUEST
  Transportation respectfully requests Controlling Board approval for an agency released competitive opportunity in the amount of $11,037.60 from fund 7002, ALI 773431 (Highway Maintenance- State) in FY18, to purchase pavement repair materials from Chas E Phipps Company, Cleveland, OH.  
  Chas E Phipps Company is a non-contract vendor that would exceed ODOT's direct spend authority with this purchase. The quote was sent to 383 vendors for material Pavemend SL. Of those 383 vendors, five submitted bids. The lowest bidder was Chas E Phipps Company in the amount $11,037.60.  
   
Attachments Controlling Board Request No.: DOT0100633
Attachment TypeAttachment Description
Other Request for Quote
Other Bid Summary
Other Supplier Response
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
CHAS E PHIPPS COMPANY 2018 $11,037.60

Operating Request Required Information
Purchases of Supplies or Equipment - CHAS E PHIPPS COMPANY
Controlling Board Request No.: DOT0100633
1. Identify the supply or supplies/equipment and provide the amount of each item.
   
 
Supply/Equipment NamePrice per UnitNumber of UnitsAmount
Pavemend SL - Road Patch Material $32.85 336 $11,037.60
   
2. 
Cite the account category,  subobject code, and amount of each item included in this purchase from this vendor.
 
ObjectSubobjectAmountNon-Exempt Amount
521077 $11,037.60 $11,037.60
Total Amounts $11,037.60 $11,037.60
   
3.
Selection Process: Was this purchase subject to selection by a Request for Proposal (RFP) or Request for Quote (RFQ) process? Yes
a. Request for Proposal (RFP) or Request for Quote (RFQ) for this purchase was issued, how was the RFP/RFQ publicized or advertised? Explain.
Through Ion Wave - ODOT's electronic quoting system.
b. Number of proposals distributed. 383
c. Number of days in which interested parties had to respond to the RFP or RFQ. 7
d. Number of proposals received. 5
e. For each proposal received provide:  
Name Proposal AmountAddressCityStateCounty
The Chas. E Phipps Company $11,037.60 4560 Willow Parkway Clevelan OH Cuyahoga
Premiere Concrete Supply LLC $11,071.20 507 Service Rd - Suite A Loveland OH Hamilton
Carter-Waters, LLC $11,168.64 5000 Angola Road Toledo OH Lucas
HD Supply White Cap $11,928.00 1641 Harmon Ave Columbus OH Franklin
Pickett Enterprises $13,776.00 PO Box 552 Dayton OH Montgomery
f. Explain why this vendor was selected.
This vendor was selected because they were the lowest quoted price.
 
g. Indicate who rated the responses and was involved in the selection of the vendor.
Dennis Hill and Rolanda Holloway (District 12 fiscal).
   
4. Contractor Procurement Compliance:
a. Is this vendor in compliance with Buy America? Yes
Explain: This is an American Company.
   
b. Is this vendor in compliance with Buy Ohio? Yes
Explain:This vendor is an Ohio Company.