Preparing document for print. Please wait.
State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
OPERATING REQUEST Controlling Board No.
DOT0100636
Status:  Approved
Meeting Date:  12/4/2017

GENERAL INFORMATION
Agency
Transportation


Division/Institution
Information Technology
Waiver of Competitive Selection  (Revised Code Section 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
Agency Released Competitive Opportunity (Revised Code Section 127.162)
Other Statutory Authority/Bill Section:
Operating Transfer Request  (Revised Code Section 127.14)
      Appropriation
      Cash
      Other Statutory Authority/Bill Section:
Fiscal Year(s)
2018
Bill No.
HB 26
Eligible for OBM
Director Approval?
No

VENDOR INFORMATION
For FYAmountNameAddressCityStateCountyZip Code
DOT01 2018 $149,438.69 STEALTH ENTRY LLC 1900 POLARIS PKWY STE 450 COLUMBUS OH Franklin 43240

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameFYAmountFYAmount
HOF 7002 779491 ADMINISTRATION - STATE 2018 $149,438.69 $.00

SIGNATURES
     
Jerry Wray 12/04/2017
   
Agency Director or Authorized Agent On The Date Of
   
10/25/2017 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Meghan Wadsworth Title:  Legislative Liaison
Phone:  (614) 387 - 5186 Fax:  E-Mail:  Meghan.Wadsworth@dot.ohio.gov
REQUIRED EXPLANATION OF REQUEST
  Transportation respectfully requests Controlling Board approval to waive competitive selection in the amount of $149,438.69 in FY 2018 to purchase a FortiCare Software Support License from STEALTH ENTRY LLC, 1900 POLARIS PKWY STE 450, COLUMBUS, OH, Franklin county, for the purpose of providing 365x24x7 security and event management support. This purchase will use fund 7002, Appropriation Line Item 779491 - Administration - State.

 
  In accordance with new Controlling Board requirements governing the use of State Term Schedules, agencies are required to obtain quotes from at least three vendors or request a waiver through the Controlling Board. ODOT issued this request for quotation to 9 vendors through the use of Ion wave for a 7 day period. Two valid quotes were obtained. FortiCare was the lowest bidder. These items can be found on STS contract 534103-40.

FortiCare 365x24x7 is an enterprise wide security and event management software solution. It provides access to portal and technical resources, firmware updates, replacement service for hardware failures, and technical incident reporting. DOT has used this software for six years.
 
   
Attachments Controlling Board Request No.: DOT0100636
Attachment TypeAttachment Description
Other Quote
Other STS Title Page
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
STEALTH ENTRY LLC 2018 $149,438.69

Operating Request Required Information
Purchases of Supplies or Equipment - STEALTH ENTRY LLC
Controlling Board Request No.: DOT0100636
1. Identify the supply or supplies/equipment and provide the amount of each item.
   
 
Supply/Equipment NamePrice per UnitNumber of UnitsAmount
FortiCare Software Support $149,438.69 1 $149,438.69
   
2. 
Cite the account category,  subobject code, and amount of each item included in this purchase from this vendor.
 
ObjectSubobjectAmountNon-Exempt Amount
524063 $149,438.69 $149,438.69
Total Amounts $149,438.69 $149,438.69
   
3.
Selection Process: Was this purchase subject to selection by a Request for Proposal (RFP) or Request for Quote (RFQ) process? Yes
a. Request for Proposal (RFP) or Request for Quote (RFQ) for this purchase was issued, how was the RFP/RFQ publicized or advertised? Explain.
A Request for Quote (RFQ) was published through IonWave software.
b. Number of proposals distributed. 9
c. Number of days in which interested parties had to respond to the RFP or RFQ. 7
d. Number of proposals received. 2
e. For each proposal received provide:  
Name Proposal AmountAddressCityStateCounty
Stealth Entry $149,438.69 1900 Polaris Pkwy, Ste 450 Columbus OH Franklin
CDW Government $167,186.00 75 Remittance Dr. Chicago IL
f. Explain why this vendor was selected.
Stealth Entry provided the lowest bid.
 
g. Indicate who rated the responses and was involved in the selection of the vendor.
The IT Purchasing Coordinator selected the lowest quote.
   
4. Contractor Procurement Compliance:
a. Is this vendor in compliance with Buy America? Yes
Explain: Stealth Entry is an American company.
   
b. Is this vendor in compliance with Buy Ohio? Yes
Explain:Stealth Entry is an Ohio based company.