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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
OPERATING REQUEST Controlling Board No.
DOT0100644
Status:  Approved
Meeting Date:  2/26/2018

GENERAL INFORMATION
Agency
Transportation


Division/Institution
Finance
Waiver of Competitive Selection  (Revised Code Section 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
Agency Released Competitive Opportunity (Revised Code Section 127.162)
Other Statutory Authority/Bill Section:
Operating Transfer Request  (Revised Code Section 127.14)
      Appropriation
      Cash
      Other Statutory Authority/Bill Section:
Fiscal Year(s)
2018
Bill No.
HB 26
Eligible for OBM
Director Approval?
No

VENDOR INFORMATION
For FYAmountNameAddressCityStateCountyZip Code
DOT01 2018 $12,117.90 NORTHERN FLOORING SPECIALISTS INC 6111 CAREY DR STE 2 VALLEY VIEW OH

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameFYAmountFYAmount
HOF 7002 773431 HIGHWAY MAINTENANCE-STATE 2018 $12,117.90 $.00

SIGNATURES
     
Jerry Wray 02/26/2018
   
Agency Director or Authorized Agent On The Date Of
   
01/17/2018 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Meghan Wadsworth Title:  Legislative Liaison
Phone:  (614) 387 - 5186 Fax:  E-Mail:  Meghan.Wadsworth@dot.ohio.gov
REQUIRED EXPLANATION OF REQUEST
  Transportation, District 11, respectfully requests Controlling Board approval for an agency-released competitive opportunity in the amount of $12,117.90 in FY18, to contract with Northern Flooring Specialist Inc., Valley View, OH for the purchase and installation of carpet using Fund 7002, Highway Maintenance - State, ALI 773431.
 
  ODOT issued a request for quotation using Ion Wave, ODOT's e-quote system. The request for quotation was sent to 83 vendors, with 5 views and one bid. The quote request was available for a 7 day and 7 hour period. The only bid was received from Northern Flooring Specialist Inc.

This purchase is for Shaw carpet tiles, installation of new carpet and removal of old carpet. 234 square yards of Shaw carpet tile (style 59561), Shaw 5100 pressure sensitive adhesive, installation of 318 square yards of Shaw carpet tile (ODOT already owns 84 square yards). Also 480 linear feet of 4" vinyl cove base is being purchased. These items can be found on STS contract 800483.
 
   
Attachments Controlling Board Request No.: DOT0100644
Attachment TypeAttachment Description
Other STS Pricing Information
Contract RFQ735-18-11 Results
Contract RFQ735-18-11 Bid Summary
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
NORTHERN FLOORING SPECIALISTS INC 2018 $12,117.90

Operating Request Required Information
New Contract - NORTHERN FLOORING SPECIALISTS INC
Controlling Board Request No.: DOT0100644
1. Selection Process: Was this contract subject to selection by a Request for Proposal (RFP),
Request for Qualification (RFQ), Request for Information (RFI) process? Yes
 a. Explain how the RFP, RFQ or RFI was publicized or advertised.
     Utilizing ODOT's e-quote system Ion Wave
 
 b. Number of proposals distributed.  83
 c. Number of days in which interested parties had to respond to the RFP, RFQ or RFI. 7
 d. Number of proposals received. 1
 e. Information for each proposal received (or see attachment).
Name Proposal AmountAddressCityStateCounty
Northern Flooring Specialists Inc $12,117.90 6111 Carey Dr STE 2 Valley View OH Cuyahoga
 
 f. Explain why this contractor was selected.
    Sole response to the RFQ.
 g. Indicate who rated the responses and was involved in the selection of the contractor.
     Scott Bates - District 11 Fiscal Officer
 
2. Provide the following selected contractor information:
NORTHERN FLOORING SPECIALISTS INC
6111 CAREY DR STE 2
VALLEY VIEW ,   OH 
County:
 
3. Contractor's location from which all or most of the contract work will be performed, if different from the
location of principal place of business. (For institutional agencies, cite the location of the institution,
including the city and county, where services are to be performed.)


   
4. Institutional agencies only: Is the contractor currently performing services at the institution listed above?
5. Specify the deliverables of this contract or describe the scope of service(s) to be performed by this contractor.
The purchase of Shaw carpet tiles, installation of new carpet and removal of old carpet. 234 square yards of Shaw carpet tile (style 59561) , Shaw 5100 pressure sensitive adhesive, installation of 318 square yards of Shaw carpet tile (ODOT already owns 85 square yards). Also 480 linear feet of 4" vinyl cove base is being purchased.
6. Cite the account category of expense being used for this purchase of service(s).
Account CategorySubobjectAmountNon-Exempt Amount
521 $12,117.90 $12,117.90

 
Total Amounts $12,117.90 $12,117.90
7.
Duration of this contract (beginning and ending dates) within the fiscal biennium.
Beginning Date Ending Date
03/01/2018 06/30/2018
8. Is the contractor already performing work under this contract? No
   
9. Identify all state contracts which the selected contractor has had approved by the Controlling Board
since the beginning of the last fiscal year through this fiscal year to date. Also include contracts approved
for this agency or institutions of higher education.
a. Total number of contracts. 0
b. For each contract list the state agency and the contract amount.
AgencyContract/Agreement AmountFY
10. Contractor Procurement Compliance:
a. Is this contractor in compliance with Buy America? Yes
  Explain: This is an American Company.
   
b. Is this contractor in compliance with Buy Ohio? Yes
Explain: This is an Ohio Company.
11.
Provide the following employee information: Nationwide Ohio
Total Number of Employees 0    0   
Percentage of Women 0% 0%
Percentage of Minorities 0% 0%
12. What percent of the work will be done by subcontractors?  0
  If more than 50%, provide the same information for each subcontractor as requested in number 11 above for the contractor.
SubcontractorNationwide
# of Employees
Nationwide
% of Women
Nationwide
% of Minorities
Ohio
# of Employees
Ohio
% of Women
Ohio
% of Minorities
13.  Provide all subsequent renewal schedules (beginning and ending dates) and amounts associated with this contract.

A contract renewal is the exercise of an option to enter into a subsequent contract with a vendor in accordance with renewal provisions specified in a preceding contract.
Beginning DateEnding DateTotal Lease Amount
Explain contract provisions.  ODOT District 11 issued a request for quote utilizing IonWave, ODOT's e-quote system, for the purpose of having carpet tiles purchased and installed, to include to removal of the existing carpet.