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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
OPERATING REQUEST Controlling Board No.
DOT0100646
Status:  Approved
Meeting Date:  12/4/2017

GENERAL INFORMATION
Agency
Transportation


Division/Institution
Research and Development
Waiver of Competitive Selection  (Revised Code Section 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
Agency Released Competitive Opportunity (Revised Code Section 127.162)
Other Statutory Authority/Bill Section:
Operating Transfer Request  (Revised Code Section 127.14)
      Appropriation
      Cash
      Other Statutory Authority/Bill Section:
Fiscal Year(s)
2018
Bill No.
HB26
Eligible for OBM
Director Approval?
No

VENDOR INFORMATION
For FYAmountNameAddressCityStateCountyZip Code
DOT01 2018 $400,034.16 UNIVERSITY OF TEXAS AT PO BOX 19140 ARLINGTON TX 76019

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameFYAmountFYAmount
HOF 7002 771412 PLANNING AND RESEARCH-FEDERAL 2018 $400,034.16 $.00

SIGNATURES
     
Jerry Wray 12/04/2017
   
Agency Director or Authorized Agent On The Date Of
   
11/09/2017 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Meghan Wadsworth Title:  Legislative Liaison
Phone:  (614) 387 - 5186 Fax:  E-Mail:  Meghan.Wadsworth@dot.ohio.gov
REQUIRED EXPLANATION OF REQUEST
  Transportation respectfully requests Controlling Board approval for an agency release competitive selection in the amount of $400,034.16, from fund 7002, ALI 771412 (Planning and Research - Federal), in FY18, to contract with The University of Texas at Arlington (UTA) in Arlington, Texas, for the pooled fund project, 'Structural Design Methodology for Spray Applied Pipe Liners in Gravity Storm Water Conveyance Conduits'.  
  Through this pooled fund project, ODOT plans to work with other State Departments of Transportation (DOTs) to develop design equations for structural renewal of gravity storm water conveyance culverts using spray applied pipe liners for both cementitious and resin-based. Using the result of this research, ODOT will be able to apply design equations for utilization of spray-applied lining materials. This will maintain safety of our roadways while reducing costs for ODOT and construction disruption to the traveling public. The primary benefit to ODOT include advantages of using spray applied liners for renewal of culvert and drainage structures by development of appropriate design equations.

A Request for Proposal was issued, and University of Texas at Arlington was selected. Since this is a pooled fund, participation and funding are required from other states. Florida, Minnesota, New York, North Carolina and Pennsylvania have committed to participating. ODOT will commit $75,000.00 towards this project. The other states have committed the remaining $325,034.16, totaling $400,034.16.

Spray applied pipe liners are a trenchless technology that provides a method to structurally rehabilitate concrete and metal gravity storm water conveyance conduits with minimal impact to the travelling public. The liner consists of a cementitious or resin based material that is applied in an existing host storm water conveyance conduit via a centrifugal remote applicator or by manual application. Sufficient soil support and stabilization of the host conduit is required prior to placement of the spray applied liner. The liner will provide the structural load carrying capacity without the requirement to adhere to the host conduit.

The primary objective of this research is to develop a design methodology for both cementitious and resin based spray applied pipe liner materials for structural rehabilitation of gravity storm water conveyance culverts. This design methodology will be applicable for round, elliptical, pipe arch, arch, and box shapes. All parameters of the host culvert that may impact the design thickness such as vertical or horizontal deflections, unsymmetrical racking, section loss, cracks, material geometry (corrugations), or protrusions such as bolts and flanges will be considered. Additionally, practical limitations on the use of this design methodology will be covered.

Dr. Najafi, director of Center for Underground Infrastructure Research & Education (CUIRE) at the University of Texas at Arlington, will be the PI on this project. He will also lead the task for development of structural design methodology for cementitious and resin based spray applied liners. Dr. Yu will be UTA Co-PI and lead computational modeling and lab testing The CUIRE experience in culvert and pipe assessment research will be enhanced by retaining the services of American Structurepoint, Inc., Columbus, Ohio, Rehabilitation Resources Solutions LLC, Hilliard, Ohio, as well as LEO Consulting, LLC, Chesterfield, Missouri. American Structurepoint Inc. will be a subcontractor to CUIRE/UTA. American Structurepoint (Ohio-based subcontractor), will lead the preparation of performance construction specifications. Rehabilitation Resources Solutions LLC will lead CIPP design review. LEO Consulting, LLC will be responsible for QA/QC. CUIRE will have the overall responsibility for managing the project. This includes coordinating technical activities, preparing periodic progress reports, tracking budgets, and meeting project milestones. Project objectives and team member roles will be clearly defined before the work begins. A computerized management and budget tracking system will provide a status report with the progress report and invoices. Schedules will be reviewed monthly to ensure that milestones are being met.
 
   
Attachments Controlling Board Request No.: DOT0100646
Attachment TypeAttachment Description
Request for Proposal (RFP) Request for Proposal (RFP)
Contract Partially Signed Agreement
Other Final Proposal
Other Non-Selected Proposal - Ohio University
Other Non-Selected Proposal - University of Dayton
Other RFP and Proposal Selection Process
Other Scoring Summary
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
UNIVERSITY OF TEXAS AT 2018 $400,034.16

Operating Request Required Information
New Contract - UNIVERSITY OF TEXAS AT
Controlling Board Request No.: DOT0100646
1. Selection Process: Was this contract subject to selection by a Request for Proposal (RFP),
Request for Qualification (RFQ), Request for Information (RFI) process? Yes
 a. Explain how the RFP, RFQ or RFI was publicized or advertised.
     Using ODOT's Consultant Services contact list, the Research Mailing list, the NCHRP mailing list, and posted on the Research and Ohio's Initiative for Locals (ORIL) websites.
 
 b. Number of proposals distributed.  1
 c. Number of days in which interested parties had to respond to the RFP, RFQ or RFI. 60
 d. Number of proposals received. 3
 e. Information for each proposal received (or see attachment).
Name Proposal AmountAddressCityStateCounty
University of Texas at Arlington $400,034.16 701 S. Nedderman Dr. Arlington TX
University of Dayton $447,205.58 300 College Park Dayton OH Montgomery
Ohio University $168,384.59 224 Stocker Engineering Center Athens OH Athens
 
 f. Explain why this contractor was selected.
    The UTA proposal scored highest of the three submitted (87 points), with the best qualifications & experience in this area of pipe research. All topics of the study scope of work were addressed and the work plan is clear and realist to achieve. Two Ohio subcontractors have meaningful roles: American Structurepoint, Inc. (Columbus) in preparation of construction specifications and Rehabilitation Resources Solutions LLC (Hilliard) in design review.
 g. Indicate who rated the responses and was involved in the selection of the contractor.
     The Technical Advisory Committee (TAC) reviewed, rated and selected the contractor the TAC consists of technical personnel from six states that have invested equally in this Pooled Fund study as partners. The TAC Members are Brian Carmody from NYSDOT, Sherri Little from PennDOT, Stephen Morgan from NCDOT, Paul Rowekamp from MnDOT, Carlton Spirio from FDOT, and Jeffrey Syar from ODOT.
 
2. Provide the following selected contractor information:
UNIVERSITY OF TEXAS AT
PO BOX 19140
ARLINGTON ,   TX  76019
 
3. Contractor's location from which all or most of the contract work will be performed, if different from the
location of principal place of business. (For institutional agencies, cite the location of the institution,
including the city and county, where services are to be performed.)
University of Texas at Arlington
701 S. Nedderman
Arlington,     76019
4. Institutional agencies only: Is the contractor currently performing services at the institution listed above?
5. Specify the deliverables of this contract or describe the scope of service(s) to be performed by this contractor.
Design equations, literature search, Survey, Review of CIPP design methodologies, Spray applied design equations, Guidance for performance, Mathematical modeling of soil structure system, Qualifications based type testing to validate the results, Design spreadsheet, Recommendations for acceptance and warranty testing, Quarterly reports, Final report, Fact sheet, Results Presentation
6. Cite the account category of expense being used for this purchase of service(s).
Account CategorySubobjectAmount

 
7.
Duration of this contract (beginning and ending dates) within the fiscal biennium.
Beginning Date Ending Date
12/04/2017 06/30/2018
8. Is the contractor already performing work under this contract? No
   
9. Identify all state contracts which the selected contractor has had approved by the Controlling Board
since the beginning of the last fiscal year through this fiscal year to date. Also include contracts approved
for this agency or institutions of higher education.
a. Total number of contracts. 0
b. For each contract list the state agency and the contract amount.
AgencyContract/Agreement AmountFY
10. Contractor Procurement Compliance:
a. Is this contractor in compliance with Buy America? N/A
  Explain: Buy America and Buy Ohio requirements do not apply. Federal Highway Administration standards were adhered to along with Federal requirements (49 CFR 18.36c2), which prohibit the use of state mandated geographic preferences when using federal funds to procure goods, materials, or services.
   
b. Is this contractor in compliance with Buy Ohio? N/A
Explain: Buy America and Buy Ohio requirements do not apply. Federal Highway Administration standards were adhered to along with Federal requirements (49 CFR 18.36c2), which prohibit the use of state mandated geographic preferences when using federal funds to procure goods, materials, or services.
11.
Provide the following employee information: Nationwide Ohio
Total Number of Employees 0    6336   
Percentage of Women 0% 51%
Percentage of Minorities 0% 52%
12. What percent of the work will be done by subcontractors?  33
  If more than 50%, provide the same information for each subcontractor as requested in number 11 above for the contractor.
SubcontractorNationwide
# of Employees
Nationwide
% of Women
Nationwide
% of Minorities
Ohio
# of Employees
Ohio
% of Women
Ohio
% of Minorities
13.  Provide all subsequent renewal schedules (beginning and ending dates) and amounts associated with this contract.

A contract renewal is the exercise of an option to enter into a subsequent contract with a vendor in accordance with renewal provisions specified in a preceding contract.
Beginning DateEnding DateTotal Lease Amount
Explain contract provisions.