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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
OPERATING REQUEST Controlling Board No.
DOT0100650
Status:  Approved
Meeting Date:  12/4/2017

GENERAL INFORMATION
Agency
Transportation


Division/Institution
Finance
Waiver of Competitive Selection  (Revised Code Section 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
Agency Released Competitive Opportunity (Revised Code Section 127.162)
Other Statutory Authority/Bill Section:
Operating Transfer Request  (Revised Code Section 127.14)
      Appropriation
      Cash
      Other Statutory Authority/Bill Section:
Fiscal Year(s)
2018-2019
Bill No.
HB 26
Eligible for OBM
Director Approval?
No

VENDOR INFORMATION
For FYAmountNameAddressCityStateCountyZip Code
DOT01 2018 $28,000.00 HARDLY ABLE LLC 201 MITCHELL LN MARIETTA OH Washington 45750
DOT01 2019 $48,000.00 HARDLY ABLE LLC 201 MITCHELL LN MARIETTA OH Washington 45750

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameFYAmountFYAmount
HOF 7002 773431 Highway Maintenance-State 2018 $28,000.00 2019 $48,000.00

SIGNATURES
     
Jerry Wray 12/04/2017
   
Agency Director or Authorized Agent On The Date Of
   
11/09/2017 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Meghan Wadsworth Title:  Legislative Liaison
Phone:  (614) 387 - 5186 Fax:  E-Mail:  Meghan.Wadsworth@dot.ohio.gov
REQUIRED EXPLANATION OF REQUEST
  Transportation, District 10, respectfully requests Controlling Board approval for a waiver of competitive selection in the amount of $28,000.00 in FY18 and $48,000.00 in FY19, from ALI 773431, Highway Maintenance-State in the Highway Operating Fund 7002 to lease a commercial building from Hardly Able LLC in Washington County to allow ODOT Washington County to continue uninterrupted operations for the traveling public.  
  ODOT is requesting to lease a commercial building to serve as temporary housing for Washington County Garage equipment and personnel while new construction is occurring at the current Washington County Garage location. It was determined that the most cost effective method was for ODOT to utilize existing state property where the current Washington County Garage is located and the new structures will be built in the same location as the current garage. ODOT must find a temporary location to stage operations for Washington County while demolition and new construction occur. The Hardly Able LLC company currently has an unoccupied facility-commercial building of sufficient square footage and utilities to house our operation during this time of transition, especially during the critical winter season to provide snow & ice operations for the safety of the traveling public. The lease is anticipated to start December 2017 and end June 2019.  
   
Attachments Controlling Board Request No.: DOT0100650
Attachment TypeAttachment Description
Contract Draft Lease
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
HARDLY ABLE LLC 2018 $28,000.00 DOT18/19
HARDLY ABLE LLC 2019 $48,000.00 DOT18/19

Operating Request Required Information
New Real Estate Lease - HARDLY ABLE LLC
Controlling Board Request No.: DOT0100650
1.
Tenant agency and division: Transportation, Construction Management
2.
Type of real estate: Office
3. Location of property:
209 Mitchell's Lane
Marietta, OH 45750
County: Washington
   
4. Owner/lessor of the property: Hardly Able LLC
  Complete address of the principal place of business:
201 Mitchell Lane
Marietta, OH 45750
County: Washington
   
5. Explain why the agency is relocating. Or, if the agency is not relocating, explain why a new lease has been negotiated.
  Need for a commercial type facility to house the Washington County State Garage operations and equipment while new construction takes place on the same site as the existing Washington County Garage
   
6.
Number of other sites considered for this agency's real estate lease: 2
    Address information for other sites considered.

AddressCityStateCounty
(Ohio Only)
Zip Code
103 Industry Road Marietta OH Washington 45750
1500 Greene Street Marietta OH Washington 45750
   
7.
Is the agency already occupying the space that is covered by the lease agreement?   No
 
 
   
8. Duration (beginning and ending dates) of lease agreement within the fiscal biennium.
Beginning Date Ending Date
12/01/2017 06/30/2019
   
9. Identify all state lease agreements or contracts in which the selected lessor has had approved by the Controlling Board any time since the beginning of the last fiscal year through this fiscal year to date. Also include all lease agreements or contracts approved for this agency.
   
 
Total number of contract/agreements:1
   
 
AgencyContract/Agreement AmountFY
Transportation $28,000.00 18
Transportation $48,000.00 19
 
10. Lease Cost:
 
a. Rate per square foot   $11.69
b. Number of square feet   6500
c. Tenant improvements - Lump sum   $0.00
d. Contingency amount   $0.00
e. Other amounts payable to lessor (either lump sum or over the course of the lease), such as parking, utilities, maintenance and repairs, janitorial, trash removal, security, insurance, taxes, etc. (Total of other amounts)   $0.00
 
 
 
11.
Total lease cost (sum of [a x b] + [c + d + e]) payable to lessor over the lease term   $76,000.00
12.
Sum of one time costs related to putting the property into service and payable to parties other than the lessor (amounts payable to the lessor should be included in [e] above): total costs for moving, new furniture and equipment, telephone and computer installation, etc.   $0.00
 
13.
Total Cost (sum of 11 + 12) above   $75,985.00
14. If a renewal option is applicable, provide all renewal schedules for this lease agreement.
   
Beginning DateEnding DateNo. of Sq. FeetRate per Sq. FootTotal Lease AmountFYFY2
Explain contract provisions.  The above calculation in line 11 is actually $75,985 versus the lease amount requested of $76,000. This is due to a rounding issue in line 10 part a. The actual 11.692307
   
15.
If purchase option, state purchase price:   $0.00
16.  Disclosures:
 
a. Penalty for failure to renew   $0.00
 
b. Contingent penalties or obligations, escalator clauses providing for rate or cost increases, etc.   $0.00
 
c. Explain nature of the costs identified in b.  
   N/A