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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
OPERATING REQUEST Controlling Board No.
DOT0100653
Status:  Approved
Meeting Date:  12/4/2017

GENERAL INFORMATION
Agency
Transportation


Division/Institution
Research and Development
Waiver of Competitive Selection  (Revised Code Section 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
Agency Released Competitive Opportunity (Revised Code Section 127.162)
Other Statutory Authority/Bill Section:
Operating Transfer Request  (Revised Code Section 127.14)
      Appropriation
      Cash
      Other Statutory Authority/Bill Section:
Fiscal Year(s)
2018
Bill No.
HB26
Eligible for OBM
Director Approval?
No

VENDOR INFORMATION
For FYAmountNameAddressCityStateCountyZip Code
DOT01 2018 $160,332.00 BROWN ENTERPRISE SOLUTIONS LLC 5935 WILCOX PL STE E DUBLIN OH Franklin 43016

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameFYAmountFYAmount
HOF 7002 779491 ADMINISTRATION-STATE 2018 $160,332.00 $.00

SIGNATURES
     
Jerry Wray 12/04/2017
   
Agency Director or Authorized Agent On The Date Of
   
11/09/2017 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Meghan Wadsworth Title:  Legislative Liaison
Phone:  (614) 387 - 5186 Fax:  E-Mail:  Meghan.Wadsworth@dot.ohio.gov
REQUIRED EXPLANATION OF REQUEST
  Transportation respectfully requests Controlling Board approval for an agency-released competitive opportunity in the amount of $160,332 in FY 2018 to purchase three hundred (300) Dell Gateway Modems from Brown Enterprise Solutions, Dublin Ohio, for the GPS/AVL Systems that will be used to monitor and manage snow and ice removal operations. This purchase will utilize Fund 7002, Appropriation Line Item 779491 - Administration - State.  
  ODOT has requested the implementation of a global positioning system and automatic vehicle location (GPS/AVL) hardware and software solution to support its statewide Maintenance Operations Business Unit. The GPS/AVL application is expected to provide ODOT with the ability to retrieve data from the current snow plow fleet and allow ODOT to track location, status, material usage and potentially future attributes for ODOT's snow and ice removal vehicles in order to better monitor and manage snow and ice removal operations.

This system will also be capable of taking still photos at a specific time interval (set by ODOT), allow managers to view live stream video (no more than one-minute intervals) in real-time, and will continuously record and store video data for up to three days. This controlling board request will cover the purchase of 300 Dell Gateway Modems for installation and proof of concept.
 
   
Attachments Controlling Board Request No.: DOT0100653
Attachment TypeAttachment Description
Request for Proposal (RFP) Proposal for Sophisticated Systems
Request for Proposal (RFP) Proposal for Logisync
Request for Proposal (RFP) Proposal for Brown Enterprise Solutions
Request for Proposal (RFP) Request for Proposal (RFP)
Request for Proposal (RFP) Proposal for IntelliTech Systems, Inc.
Request for Proposal (RFP) Proposal for Singlesource IT LLC
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
BROWN ENTERPRISE SOLUTIONS LLC 2018 $160,332.00

Operating Request Required Information
Purchases of Supplies or Equipment - BROWN ENTERPRISE SOLUTIONS LLC
Controlling Board Request No.: DOT0100653
1. Identify the supply or supplies/equipment and provide the amount of each item.
   
 
Supply/Equipment NamePrice per UnitNumber of UnitsAmount
Dell Gateway 301 Series Modem $534.44 300 $160,332.00
   
2. 
Cite the account category,  subobject code, and amount of each item included in this purchase from this vendor.
 
ObjectSubobjectAmountNon-Exempt Amount
73Y $160,332.00 $160,332.00
Total Amounts $160,332.00 $160,332.00
   
3.
Selection Process: Was this purchase subject to selection by a Request for Proposal (RFP) or Request for Quote (RFQ) process? Yes
a. Request for Proposal (RFP) or Request for Quote (RFQ) for this purchase was issued, how was the RFP/RFQ publicized or advertised? Explain.
Utilizing ODOT's e-quote systems, STS vendors were targeted, however a non STS vendor was successful in winning the bid.
b. Number of proposals distributed. 1
c. Number of days in which interested parties had to respond to the RFP or RFQ. 5
d. Number of proposals received. 5
e. For each proposal received provide:  
Name Proposal AmountAddressCityStateCounty
Logisync $157,100.00 PO Box 368 Avon OH Lorain
Brown Enterprise Solutions $160,332.00 5935 Wilcox Place Ste E Dublin OH Franklin
Singlesource $170,550.00 4889 Sinclair Rd. Ste 214 Columbus OH Franklin
Sophisticated Systems $193,500.00 2191 Citygate Dr. Columbus OH Franklin
IntelliTech Systems $200,037.00 3144 Presidential Dr. Fairborn OH Greene
f. Explain why this vendor was selected.
Brown Enterprise Solutions was selected because it was the lowest price while meeting all of the requirements on the request for qualifications which included three years of tech support and a warranty.
 
g. Indicate who rated the responses and was involved in the selection of the vendor.
ODOT's Division of Information Technology and the Division of Operations, Office of Maintenance Administration.
   
4. Contractor Procurement Compliance:
a. Is this vendor in compliance with Buy America? N/A
Explain: Buy America and Buy Ohio requirements do not apply. Federal Highway Administration standards were adhered to along with Federal requirements (49 CFR 18.36c2), which prohibit the use of state mandated geographic preferences when using federal funds to procure goods, materials, or services.
   
b. Is this vendor in compliance with Buy Ohio? N/A
Explain:Buy America and Buy Ohio requirements do not apply. Federal Highway Administration standards were adhered to along with Federal requirements (49 CFR 18.36c2), which prohibit the use of state mandated geographic preferences when using federal funds to procure goods, materials, or services.