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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
OPERATING REQUEST Controlling Board No.
DOT0100654
Status:  Approved
Meeting Date:  12/4/2017

GENERAL INFORMATION
Agency
Transportation


Division/Institution
Transportation Systems Development
Waiver of Competitive Selection  (Revised Code Section 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
Agency Released Competitive Opportunity (Revised Code Section 127.162)
Other Statutory Authority/Bill Section:
Operating Transfer Request  (Revised Code Section 127.14)
      Appropriation
      Cash
      Other Statutory Authority/Bill Section:
Fiscal Year(s)
2018
Bill No.
HB 26
Eligible for OBM
Director Approval?
No

VENDOR INFORMATION
For FYAmountNameAddressCityStateCountyZip Code
DOT01 2018 $59,995.00 SOUTHEASTERN EQUIPMENT CO INC 10874 E PIKE RD CAMBRIDGE OH Guernsey 43017

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameFYAmountFYAmount
HOF 7002 773431 Highway Maintenance-State 2018 $59,995.00 2018 $.00

SIGNATURES
     
Jerry Wray 12/04/2017
   
Agency Director or Authorized Agent On The Date Of
   
11/09/2017 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Meghan Wadsworth Title:  Legislative Liaison
Phone:  (614) 387 - 5186 Fax:  E-Mail:  Meghan.Wadsworth@dot.ohio.gov
REQUIRED EXPLANATION OF REQUEST
  Transportation respectfully requests Controlling Board approval to waive competitive selection in the total amount of $59,995 in FY18,
from Fund 7002, Highway Maintenance - State, ALI 773431, to contract with Southeastern Equipment for the purchase of one Eager Beaver Lowboy Trailer - Model 50GSL/PT. This item can be found on STS Contract # 800419.

 
  In accordance with new Controlling Board requirements governing the use of State Term Schedules, agencies are required to obtain quotes from at least three vendors or request a waiver through the Controlling Board. ODOT issued this request for quotation and sent to 6 vendors through the use of Ion Wave, ODOT's e-quote system. Two valid quotes were obtained. Southeastern Equipment was the lowest bidder. The second bidder was Ohio Cat with a price of $72,000.

The request for quote was sent to E.D Etnyre & Co, Murphy Tractor & Equipment, Southeastern Equipment, Superior Tank, State Equipment Co. and Ohio Cat.

ODOT is requesting to purchase one Eager Beaver lowboy trailer - model 50GSL/PT. This trailer is to used through out ODOT District 3 to move their new milling machine.
 
   
Attachments Controlling Board Request No.: DOT0100654
Attachment TypeAttachment Description
Other RFQ699 results
Other Trailer Specs
Contract 800419 STS
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
SOUTHEASTERN EQUIPMENT CO INC 2018 $59,995.00

Operating Request Required Information
Purchases of Supplies or Equipment - SOUTHEASTERN EQUIPMENT CO INC
Controlling Board Request No.: DOT0100654
1. Identify the supply or supplies/equipment and provide the amount of each item.
   
 
Supply/Equipment NamePrice per UnitNumber of UnitsAmount
Eager Beaver 50GSL/PT $59,995.00 1 $59,995.00
   
2. 
Cite the account category,  subobject code, and amount of each item included in this purchase from this vendor.
 
ObjectSubobjectAmountNon-Exempt Amount
533150 $59,995.00 $59,995.00
Total Amounts $59,995.00 $59,995.00
   
3.
Selection Process: Was this purchase subject to selection by a Request for Proposal (RFP) or Request for Quote (RFQ) process? Yes
a. Request for Proposal (RFP) or Request for Quote (RFQ) for this purchase was issued, how was the RFP/RFQ publicized or advertised? Explain.
This Request for Quotation was submitted in Ion Wave
b. Number of proposals distributed. 6
c. Number of days in which interested parties had to respond to the RFP or RFQ. 7
d. Number of proposals received. 2
e. For each proposal received provide:  
Name Proposal AmountAddressCityStateCounty
Southeastern Equipment $59,995.00 10874 East Pike Road Cambridge OH Guernsey
Ohio cat $72,000.00 3993 East Royalton Road COLUMBUS OH Franklin
f. Explain why this vendor was selected.
The vendor was selected because they submitted the lowest bid.
 
g. Indicate who rated the responses and was involved in the selection of the vendor.
ODOT District 3 Matt Blankenship- Roadway Service Manager, Tim Dodson- Equipment Manager, Mary Hodgson- Fiscal Officer, ODOT Central Office Jim Snyder- Administrator- Office of Accounting, Jodi Elsass-Locker- Chief Legal, Sam Morrison- Equipment Management, Elzie Orders- Equipment Management
   
4. Contractor Procurement Compliance:
a. Is this vendor in compliance with Buy America? Yes
Explain: Yes, the vendor has indicated that they are in compliance with Buy America.
   
b. Is this vendor in compliance with Buy Ohio? Yes
Explain:Yes, DAS contract 800419 indicates the dealer is Buy Ohio.