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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
FUND/APPROPRIATION REQUEST Controlling Board No.
DPS0100537
Status:  Approved
Meeting Date:  2/26/2018

GENERAL INFORMATION

Agency
Department of Public Safety


Division/Institution
Administration

Authorization Requested Pursuant
to Revised Code Section 131.35
Increase Appropriation Authority
Create a New Fund
Establish Appropriation Authority
Fiscal Year(s)
2018
Bill No.
HB 26

FUNDING INFORMATION
Fund
Group
Fund
Code
Appropriation
Line Item
Fund/Appropriation
Line Item Name
FYCurrent Appropriation AmountAmount of Increase or New Fund Total
Appropriation Amount
FED 3GU0 761610 Information and Education Grant 2018
$300,000.00
$1,600,000.00
$1,900,000.00

SIGNATURES
     
John Born 02/26/2018
   
Agency Director or Authorized Agent On The Date Of
   
01/29/2018 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Matthew L Martin Title:  Chief Financial Officer
Phone:  (614) 466 - 4301 Fax:  (614) 644 - 4356 E-Mail:  Matthew.Martin@dps.ohio.gov
REQUIRED EXPLANATION OF REQUEST
  The Department of Public Safety (DPS), Bureau of Motor Vehicles (BMV), respectfully requests Controlling Board approval to increase appropriation in Fund 3GU0, ALI 761610. The increase in appropriation requested is $1,600,000.00 in FY18.  
  The additional appropriation is needed due to a new federal grant the BMV has received from the Federal Motor Carrier Safety Administration.   The grant was not originally anticipated when the line item's appropriation was established in H.B. 26. Without the additional appropriation, DPS will not be able to expend the additional federal grant funding.

The additional appropriation will be used by the BMV to purchase and install approximately 750 document scanners and update existing computer systems to show that Commercial Driver's License (CDL) applicants have provided proof of U.S. citizenship or lawful permanent residency when they apply for a CDL license.
 
  DPS0100536  
Attachments Controlling Board Request No.: DPS0100537
Attachment TypeAttachment Description
Catalogue of Federal Domestic Assistance (CFDA) excerpt Federal Award

Fund/Appropriation Request 
Required Information
Controlling Board Request No.: DPS0100537
1. Identify the source of additional revenue (e.g., increase in fee, increase in state or federal grants, etc.).
  A federal grant award from the Federal Motor Carrier Safety Administration to make improvements to the Commercial Driver's License Program. .
   
2. If applicable, explain why creating and/or increasing a new fund and/or line item is more appropriate than depositing the revenue into an existing fund and increasing the appropriation authority of an existing line item.
  N/A
   
3.
Time line: Has the revenue been received? No
 
When is the revenue expected to become available? The revenue is received as a reimbursement from the federal government.
4. For federal funds only, provide the following information:
 
a. Grant identification number from the Catalog of Federal Domestic Assistance: 20.232
b. Amount of state matching funds required: 0
c. Source (appropriation line item) of that match:
d. Statutory or executive authority for participation in the program:
ORC Section 5502.011
  Include a brief summary of the text or a copy of the reference.  
  The ORC allows the DPS director or designee to "Apply for, allocate, disburse, and account for grants made available under federal law or from other federal, state, or private sources."
   
5. How will the additional appropriation and/or cash be used?
  The additional appropriation will be used to purchase and install approximately 750 document scanners and update the existing systems related to federal regulations for Commercial Driver Licenses.
   
  Provide the following information below relative to this budgetary adjustment. NOTE: If a new fund and new appropriation authority are being requested, the "Current" and "Requested" columns are not required.
 
Account Category Account Category Description Current Appropriation Authority Requested Increase in Appropriation Total Appropriation Authority
500   Personal Services - Payroll   $0.00   $0.00   $0.00
510   Purchases Personal Services and Others   $290,000.00   $100,000.00   $390,000.00
520   Supplies and Maintenance   $10,000.00   $50,000.00   $60,000.00
530   Equipment   $0.00   $1,450,000.00   $1,450,000.00
550   Subsidies and Shared Revenue   $0.00   $0.00   $0.00
570   Capital Items   $0.00   $0.00   $0.00
590   Judgements, Settlements and Bonds   $0.00   $0.00   $0.00
Other   Other   $0.00   $0.00   $0.00
Total: $300,000.00 $1,600,000.00 $1,900,000.00
   
6. For each additional amount shown in the table, provide a short description of what the dollars will be used to accomplish. For example, if increasing a subsidy account category, provide detail on the added recipients or the allocation formula for distribution of moneys. For Account Category 500, respond to specific questions in number 9 below.
 
Account Category Short Description
500
510 Contractor fees for document scanner installations.
520 Purchase of office supplies and minor equipment.
530 Purchase of scanners and information technology equipment.
550
570
590
Other
   
7. Will this transfer be used to maintain current service levels, expand an existing program or activity, or begin a new program? Explain.
  This transfer will allow the BMV to update existing systems and meet federal regulations regarding U.S citizenship or lawful permanent residency documentation for CDL applicants.
   
8. Based upon the response to number 7, explain how these services or programs would have been funded if this
additional funding were not available.
  The expenses would have to be paid for with the BMV's state operating funds.
   
9. Account Category 500-Personal Services:
 
a. Explain why changes are being requested in the personal services account category 500.
N/A
b. How many existing staff are being affected by this transfer? 0
What appropriation line item are they currently being paid? 
c. How would these existing staff have been affected if these additional funds were not available?
N/A
d. Will new staff be hired as a result of the additional funds?  No
   
10.  List any other transfers involving these appropriation line items and/or cash approved by the Controlling Board in the current biennium, including the date and requested amount of the adjustment(s).
 
ALITransfer DateTransfer AmountCBR Number