Preparing document for print. Please wait.
State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
FUND/APPROPRIATION REQUEST Controlling Board No.
DPS0100551
Status:  Approved
Meeting Date:  2/26/2018

GENERAL INFORMATION

Agency
Department of Public Safety


Division/Institution
Emergency Management Agency

Authorization Requested Pursuant
to Revised Code Section 131.35
Increase Appropriation Authority
Create a New Fund
Establish Appropriation Authority
Fiscal Year(s)
2018
Bill No.
HB 49

FUNDING INFORMATION
Fund
Group
Fund
Code
Appropriation
Line Item
Fund/Appropriation
Line Item Name
FYCurrent Appropriation AmountAmount of Increase or New Fund Total
Appropriation Amount
5330 763601 State Disaster Relief 2018
$5,804,964.00
$542,766.00
$6,347,730.00

SIGNATURES
     
John Born 02/26/2018
   
Agency Director or Authorized Agent On The Date Of
   
01/29/2018 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Matthew L Martin Title:  Chief Financial Officer
Phone:  (614) 466 - 4301 Fax:  (614) 644 - 4356 E-Mail:  Matthew.Martin@dps.ohio.gov
REQUIRED EXPLANATION OF REQUEST
  The Department of Public Safety (DPS), Emergency Management Agency (EMA), respectfully requests Controlling Board approval to increase appropriation authority in the amount of $542,766 in Fund 5330, ALI 763601 (State Disaster Relief), as provided by Am. Sub. H.B. 49, section 373.20.  
  This Controlling Board request is to support the State Disaster Relief Program (SDRP), authorized for counties where damages have met a countywide per capita indicator. The SDRP is a reimbursement program intended to provide supplemental state assistance to local governments and eligible non-profit organizations for costs associated with debris removal, emergency protective measures, and permanent work.

On November 5th and 6th, 2017 multiple rounds of severe weather moved into Ohio. There was an unprecedented number of tornadoes associated with this severe weather with 17 tornados impacting multiple areas of the state. High winds caused by the tornadoes resulted in power outages, extensive debris accumulation, and damages to homes and businesses. This request includes $267,766 in eligible SDRP expenses for Mercer County, which was most significantly affected by the November storms.

This request also includes funding to cover the required state match portion of eligible program costs for federally declared disasters for public assistance and mitigation programs, administrative costs related to those programs, and disaster response/emergency operation center activation costs as listed in attachment 1. The requested $275,000 supports the projected appropriation needs for the third quarter of fiscal year 2018.
 
   
Attachments Controlling Board Request No.: DPS0100551
Attachment TypeAttachment Description
Legislation Am. Sub H.B. 49, Section 373.20
Other Approved SDRP
Other Fund 5330 Budget Page

Fund/Appropriation Request 
Required Information
Controlling Board Request No.: DPS0100551
1. Identify the source of additional revenue (e.g., increase in fee, increase in state or federal grants, etc.).
  The cash balance in Fund 5330 is sufficient to cover this request
   
2. If applicable, explain why creating and/or increasing a new fund and/or line item is more appropriate than depositing the revenue into an existing fund and increasing the appropriation authority of an existing line item.
  Not Applicable
   
3.
Time line: Has the revenue been received? Yes
 
Provide the receipt date of the revenue. Multiple via controlling board request in SFY17 & SFY18
4. For federal funds only, provide the following information:
 
a. Grant identification number from the Catalog of Federal Domestic Assistance: N/A
b. Amount of state matching funds required: 0
c. Source (appropriation line item) of that match: N/A
d. Statutory or executive authority for participation in the program:
Not Applicable
  Include a brief summary of the text or a copy of the reference.  
  Not Applicable
   
5. How will the additional appropriation and/or cash be used?
  The additional appropriation will be used for third quarter expenses and to reimburse Mercer County for damages from the tornados and severe storms which occurred in November 2017.
   
  Provide the following information below relative to this budgetary adjustment. NOTE: If a new fund and new appropriation authority are being requested, the "Current" and "Requested" columns are not required.
 
Account Category Account Category Description Current Appropriation Authority Requested Increase in Appropriation Total Appropriation Authority
500   Personal Services - Payroll   $565,000.00   $275,000.00   $840,000.00
510   Purchases Personal Services and Others   $22,500.00   $0.00   $22,500.00
520   Supplies and Maintenance   $153,000.00   $0.00   $153,000.00
530   Equipment   $0.00   $0.00   $0.00
550   Subsidies and Shared Revenue   $5,064,464.00   $267,766.00   $5,332,230.00
570   Capital Items   $0.00   $0.00   $0.00
590   Judgements, Settlements and Bonds   $0.00   $0.00   $0.00
Other   Other   $0.00   $0.00   $0.00
Total: $5,804,964.00 $542,766.00 $6,347,730.00
   
6. For each additional amount shown in the table, provide a short description of what the dollars will be used to accomplish. For example, if increasing a subsidy account category, provide detail on the added recipients or the allocation formula for distribution of moneys. For Account Category 500, respond to specific questions in number 9 below.
 
Account Category Short Description
500 Personnel costs to support state match requirements for federally funded disaster grant programs.
510
520
530
550 Subsidy payments for the SDRP.
570
590
Other
   
7. Will this transfer be used to maintain current service levels, expand an existing program or activity, or begin a new program? Explain.
  This transfer will be used to maintain current service levels of this disaster relief program and allow for the implementation of the SDRP as the result of severe storms and tornados November 2017.
   
8. Based upon the response to number 7, explain how these services or programs would have been funded if this
additional funding were not available.
  There are no other funding sources available to support the SDRP.
   
9. Account Category 500-Personal Services:
 
a. Explain why changes are being requested in the personal services account category 500.
Account Category 500 costs are to support payroll for program management of disaster relief programs.
b. How many existing staff are being affected by this transfer? 11
What appropriation line item are they currently being paid?  763601
c. How would these existing staff have been affected if these additional funds were not available?
Adequate funding would not be available to cover the payroll costs necessary for administering the state's disaster programs.
d. Will new staff be hired as a result of the additional funds?  No
   
10.  List any other transfers involving these appropriation line items and/or cash approved by the Controlling Board in the current biennium, including the date and requested amount of the adjustment(s).
 
ALITransfer DateTransfer AmountCBR Number
763601 07/01/2017 $547,000.00 DPS0100498
763601 07/24/2017 $1,350,000.00 DPS0100506
763601 07/24/2017 $940,936.00 DPS0100500
763601 10/16/2017 $1,200,000.00 DPS0100526
763601 10/16/2017 $1,200,000.00 DPS0100530
763601 10/30/2017 $2,707,964.00 DPS0100532
763601 10/30/2017 $2,707,964.00 DPS0100533