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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
OPERATING REQUEST Controlling Board No.
DPS0100778
Status:  Approved
Meeting Date:  6/15/2020

GENERAL INFORMATION
Agency
Department of Public Safety


Division/Institution
Bureau of Motor Vehicles
Waiver of Competitive Selection  (Revised Code Section 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
Agency Released Competitive Opportunity (Revised Code Section 127.162)
Other Statutory Authority/Bill Section:
Operating Transfer Request  (Revised Code Section 127.14)
      Appropriation
      Cash
      Other Statutory Authority/Bill Section:
Fiscal Year(s)
2021
Bill No.
HB 62
Eligible for OBM
Director Approval?
No

VENDOR INFORMATION
For FYAmountNameAddressCityStateCountyZip Code
DPS01 2021 $1,481,205.30 American Association of Motor Vehicle Administrators 4301 Wilson Blvd., Suite 400 Arlington VA 22203

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameFYAmountFYAmount
HSF 5TM0 762321 Operating Expense - BMV 2021 $1,280,865.92 $.00
HSF 8490 762627 Automated Title Processing Board 2021 $250,339.38 $.00

SIGNATURES
     
Thomas J. Stickrath 06/15/2020
   
Agency Director or Authorized Agent On The Date Of
   
05/21/2020 W. Fletch Zimpher
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Matthew L Martin Title:  Chief Financial Officer
Phone:  (614) 466 - 4301 Fax:  (614) 644 - 4356 E-Mail:  Matthew.Martin@dps.ohio.gov
REQUIRED EXPLANATION OF REQUEST
  The Department of Public Safety (DPS), Bureau of Motor Vehicles (BMV), respectfully requests Controlling Board approval to waive competitive selection in FY21 in the amount of $1,280,865.92 from fund 5TM0, ALI 762321 (Operating Expense - BMV) and $250,339.38 from fund 8490, ALI 762627 (Automated Title Processing Board), to renew the subscription services and membership dues with the American Association of Motor Vehicle Administrators (AAMVA), Arlington, Virginia.  
  AAMVA's quotes include $32,838 for Ohio's annual membership plus $1,448,367.30 for the many other services that AAMVA provides. The Controlling Board request includes an additional $50,000, for a total of $1,531,205.30, to allow for transactions that would have occurred in FY20 but have been delayed in part due to the closure of the Deputy Registrar locations on March 19th and extensions of deadlines for vehicle registration and driver license renewals.

Approval of this request will allow the BMV to continue to access services including the Commercial Driver License Information System (CDLIS), the Social Security Administration (SSA), and the National Motor Vehicle Information Titling System (NMVTIS). CDLIS serves as a clearinghouse and depository of information pertaining to the licensing and identification of operators of commercial motor vehicles and the disqualification of applicable individuals from operating commercial vehicles. Access to the AAMVA network also provides online verification of an individual's social security number for a driver license or identification card. During the online verification process, the SSA only verifies that the information submitted by the BMV does or does not match the SSA information. It does not disclose specific contents of its own data fields.

The Ohio Revised Code (ORC) includes provisions for the notation and maintenance of liens on vehicles through an electronic means. Title transactions submitted electronically by the lien holders, who have signed a participation agreement, will be paid via an electronic funds transfer process. After the transaction is processed, funds are pulled from the appropriate lien holders bank account and deposited into a central BMV bank account. The BMV then electronically distributes the funds each business day to a bank account of the county that performed the transaction. The BMV is using AAMVA's Information Exchange Services (IES) to accomplish this transfer of information. NMVTIS allows our state to verify the validity of titles prior to issuing new titles. This inhibits title fraud and auto theft by making it harder to title stolen vehicles. This system also keeps a history of all brands ever applied by any state to the vehicle.
 
  FY20 DPS0100665  
Attachments Controlling Board Request No.: DPS0100778
Attachment TypeAttachment Description
Other Membeship Dues
Other Information on AAMVA Data Exchange Applications
Other AAMVA Products and Services Catalog
Other Signed Quote
Release and Permit AAMVA Release and Permit FY21
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
American Association of Motor Vehicle Administrators 2021 $1,481,205.30 DPS01 210006 04/17/2020 State Purchasing

Operating Request Required Information
Contract Renewal - American Association of Motor Vehicle Administrators
Controlling Board Request No.: DPS0100778
1.  Identify the contractor and provide the contractor's address of their principal place of business.
American Association of Motor Vehicle Administrators
4301 Wilson Blvd., Suite 400
Arlington, VA 22203

 

2. Provide a brief history of the project or program being affected by the work of the contractor.
  The Commercial Motor Vehicles Safety Act of 1986 directed the establishment of an information system. AAMVA was designated as the sole operator by the Federal Highway Administration. In October 2000, the BMV began to access SSA through AAMVA to verify a SSN for a driver license and ID cards. The ORC provides for a notation and maintenance of liens on vehicles through an electronic means. The federal Help America Vote Act of 2002 requires verification of SSN for a voter registration through AAMVA.
3. Specify the deliverables of this contract or describe the scope of the services to be performed by renewing this contract.
The BMV is able to utilize AAMVA network services for the purpose of obtaining access to CDLIS to determine if a person applying for a CDL license has restrictions or disqualifications, verify information about a vehicle title history, and verify a SSN for a driver license, ID card or voter registration. AAMVA's IES handles electronic lien transactions.
 
4.
Cite the account category of expense being used for this purchase of service(s).
Account CategorySubobjectAmountNon-Exempt Amount
526070 $1,481,205.30 $1,481,205.30
Total Amounts $1,481,205.30 $1,481,205.30
   

5.

Provide the dates of previous Controlling Board approvals for this contract. Indicate whether the approvals were for the initial contract, amendments to this contract, or previous renewals for this contract. In addition to the date(s) of Controlling Board approval, provide the following information depending upon the type of contract previously approved by the Controlling Board.
   
  Initial Contract - Total amount of the initial contract or number of hours and the rate per hour.
  Amendment - Total amount of the amended contract (initial + amendment) or total number of hours (initial + amendment) and the total rate per hour (initial contract + contract amendment + contract renewals within the biennium).
  Renewal - Total amount of the renewed contract or the total number of hours and the total rate per hour.
NOTE: All amounts must be shown in amounts per fiscal year.
CB Approval DateType of ContractAmount per FY# of HoursRate per Hour per FY
06/15/2009 Renewal $1,118,360.00 0.00 $0.00
06/15/2009 Renewal $1,286,114.00 0.00 $0.00
06/13/2011 Renewal $1,286,114.00 0.00 $0.00
06/13/2011 Renewal $1,286,114.00 0.00 $0.00
06/10/2013 Renewal $1,053,000.00 0.00 $0.00
06/10/2013 Renewal $1,139,800.00 0.00 $0.00
05/18/2015 Renewal $1,139,800.00 0.00 $0.00
05/18/2015 Renewal $1,139,800.00 0.00 $0.00
06/12/2017 Renewal $925,000.00 0.00 $0.00
06/12/2017 Renewal $925,000.00 0.00 $0.00
06/10/2019 Renewal $922,606.93 0.00 $0.00
6. Provide the total amount of the contract renewal or total number of hours and total rate per hour.
Total Contract Amount Total # of Hours Total Rate per Hour FY 
$1,481,205.30 0  $0.00  21  
 
7. Is this contract rate an increase in the total amount of the contract or the rate per hour over the previous contract rate? No
 
8. Duration (beginning and ending dates) of this contract renewal within the biennium.
Beginning Date Ending Date
07/01/2020 06/30/2021
 
9. Provide all subsequent renewal schedules (beginning and ending dates) and amounts associated with this contract.
   
Beginning DateEnding DateTotal Amount
  Explain contract provisions. 
10.
Provide the following employee information: Nationwide Ohio
Total Number of Employees 173    0   
Percentage of Women 44% 0%
Percentage of Minorities 43% 0%