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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
FUND/APPROPRIATION REQUEST Controlling Board No.
DPS0100810
Status:  Approved
Meeting Date:  6/15/2020

GENERAL INFORMATION

Agency
Department of Public Safety


Division/Institution
Emergency Management Agency

Authorization Requested Pursuant
to Revised Code Section 131.35
Increase Appropriation Authority
Create a New Fund
Establish Appropriation Authority
Fiscal Year(s)
2021
Bill No.
HB 166

FUNDING INFORMATION
Fund
Group
Fund
Code
Appropriation
Line Item
Fund/Appropriation
Line Item Name
FYCurrent Appropriation AmountAmount of Increase or New Fund Total
Appropriation Amount
5330 763601 State Disaster Relief 2021
$0.00
$740,500.00
$740,500.00

SIGNATURES
     
Thomas J. Stickrath 06/15/2020
   
Agency Director or Authorized Agent On The Date Of
   
05/21/2020 W. Fletch Zimpher
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Matthew L Martin Title:  Chief Financial Officer
Phone:  (614) 466 - 4301 Fax:  (614) 644 - 4356 E-Mail:  Matthew.Martin@dps.ohio.gov
REQUIRED EXPLANATION OF REQUEST
  The Department of Public Safety, Emergency Management Agency (EMA), respectfully requests Controlling Board approval to establish appropriation authority in the amount of $740,500 in Fund 5330, ALI 763601 (State Disaster Relief). The appropriation is necessary to cover the costs related to the administering of federal disaster assistance and mitigation programs for the first quarter of fiscal year 2021.  
  Fund 5330 does not receive appropriation authority in the main operating appropriations bill. The authority in H.B. 166 allows EMA to request appropriation from the Controlling Board for Fund 5330 as needed throughout the fiscal year. This allows appropriation authority for this fund to be equal to the remaining obligations for previously approved expenditures.

This request totals $740,500 and is necessary to cover administrative costs related to federally and state declared disasters, disaster response/emergency operations center activation costs, and the required state match portion of eligible program costs for the first quarter of fiscal year 2021.

Both EMA and OBM will monitor the appropriation and cash needs of Fund 5330 throughout the fiscal year. EMA may return to Controlling Board on a quarterly basis, unless additional needs arise sooner. There is no need for a cash request for Fund 5330 at this time.
 
   
Attachments Controlling Board Request No.: DPS0100810
Attachment TypeAttachment Description
Other Budget Page
Legislation Section 373.20 and Section 247.20 of HB166

Fund/Appropriation Request 
Required Information
Controlling Board Request No.: DPS0100810
1. Identify the source of additional revenue (e.g., increase in fee, increase in state or federal grants, etc.).
  Cash balances in the fund are sufficient at this time
   
2. If applicable, explain why creating and/or increasing a new fund and/or line item is more appropriate than depositing the revenue into an existing fund and increasing the appropriation authority of an existing line item.
  N/A
   
3.
Time line: Has the revenue been received? Yes
 
Provide the receipt date of the revenue. Past Controlling Board requests
4. For federal funds only, provide the following information:
 
a. Grant identification number from the Catalog of Federal Domestic Assistance: N/A
b. Amount of state matching funds required: 0
c. Source (appropriation line item) of that match: N/A
d. Statutory or executive authority for participation in the program:
N/A
  Include a brief summary of the text or a copy of the reference.  
  N/A
   
5. How will the additional appropriation and/or cash be used?
  The appropriation will be used to support the activities of the State Disaster Relief Fund
   
  Provide the following information below relative to this budgetary adjustment. NOTE: If a new fund and new appropriation authority are being requested, the "Current" and "Requested" columns are not required.
 
Account Category Account Category Description Current Appropriation Authority Requested Increase in Appropriation Total Appropriation Authority
500   Personal Services - Payroll   $0.00   $300,000.00   $300,000.00
510   Purchases Personal Services and Others   $0.00   $12,500.00   $12,500.00
520   Supplies and Maintenance   $0.00   $428,000.00   $428,000.00
530   Equipment   $0.00   $0.00   $0.00
550   Subsidies and Shared Revenue   $0.00   $0.00   $0.00
570   Capital Items   $0.00   $0.00   $0.00
590   Judgements, Settlements and Bonds   $0.00   $0.00   $0.00
Other   Other   $0.00   $0.00   $0.00
Total: $0.00 $740,500.00 $740,500.00
   
6. For each additional amount shown in the table, provide a short description of what the dollars will be used to accomplish. For example, if increasing a subsidy account category, provide detail on the added recipients or the allocation formula for distribution of moneys. For Account Category 500, respond to specific questions in number 9 below.
 
Account Category Short Description
500 Personnel costs to support disaster relief programs including state match requirements, and SEOC activations
510 State match requirements involving contracts for appraisal reviews for mitigation program activities
520 State match requirement involving suppliers to administer the disaster relief programs, SEOC activations, and EMAC deployments
530
550
570
590
Other
   
7. Will this transfer be used to maintain current service levels, expand an existing program or activity, or begin a new program? Explain.
  The appropriation will be used to maintain current service levels within the Recovery and Mitigation program areas
   
8. Based upon the response to number 7, explain how these services or programs would have been funded if this
additional funding were not available.
  There are no other sources of funding available to support the state's match and program requirements. The state would have to turn back federal funding which would limit the recovery and mitigation program services to the state. In addition, this is the sole funding source to support the emergency activation and response costs.
   
9. Account Category 500-Personal Services:
 
a. Explain why changes are being requested in the personal services account category 500.
Account category 500 costs are to support payroll for program management for disaster relief programs
b. How many existing staff are being affected by this transfer? 10
What appropriation line item are they currently being paid?  763601
c. How would these existing staff have been affected if these additional funds were not available?
Adequate funding would not be available to cover the payroll costs necessary for administering the state's disaster programs.
d. Will new staff be hired as a result of the additional funds?  No
   
10.  List any other transfers involving these appropriation line items and/or cash approved by the Controlling Board in the current biennium, including the date and requested amount of the adjustment(s).
 
ALITransfer DateTransfer AmountCBR Number
763601 06/10/2019 $6,359,693.00 DPS0100677
763601 08/05/2019 $4,000,000.00 DPS0100706
763601 08/19/2019 $136,667.10 DPS0100703
763601 09/09/2019 $135,063.20 DPS0100713
763601 09/09/2019 $135,063.20 DPS0100714
763601 10/08/2019 $2,843,832.00 DPS0100722
763601 10/08/2019 $39,367.09 DPS0100719
763601 10/08/2019 $351,000.00 DPS0100721
763601 11/04/2019 $513,976.00 DPS0100727
763601 11/04/2019 $513,976.00 DPS0100728
763601 11/04/2019 $11,314.64 DPS0100731
763601 11/04/2019 $11,314.64 DPS0100732
763601 12/02/2019 $3,647.33 DPS0100735
763601 12/02/2019 $3,647.33 DPS0100736
763601 12/16/2019 $2,858.71 DPS0100742
763601 12/16/2019 $2,858.71 DPS0100743
763601 12/16/2019 $1,084,066.00 DPS0100744
763601 12/16/2019 $1,084,066.00 DPS0100745
763601 01/27/2020 $350,000.00 DPS0100756
763601 01/27/2020 $350,000.00 DPS0100757
763601 01/27/2020 $1,728.99 DPS0100754
763601 01/27/2020 $1,728.99 DPS0100755
763601 02/24/2020 $37,376.00 DPS0100765
763601 02/24/2020 $37,376.00 DPS0100766
763601 03/25/2020 $3,800,000.00 DPS0100786
763601 03/25/2020 $3,800,000.00 DPS0100785