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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
OPERATING TRANSFER Controlling Board No.
DPS0100817
Status:  Approved
Meeting Date:  6/15/2020

GENERAL INFORMATION
Agency
Department of Public Safety


Division/Institution
Ohio State Highway Patrol
Waiver of Competitive Selection  (Revised Code Section 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
Agency Released Competitive Opportunity (Revised Code Section 127.162)
Other Statutory Authority/Bill Section:
Operating Transfer Request  (Revised Code Section 127.14)
      Appropriation
      Cash
      Other Statutory Authority/Bill Section:
Fiscal Year(s)
2020
Bill No.
HB 62
Eligible for OBM
Director Approval?
No

TRANSER INFORMATION
FromToFYFund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTransfer AmountPrev Rel Amount
CEB01 2020 ISA 5KM0 911614 CB Emergencies Purpo $3,021,218.00 $0.00
DPS01 2020 HSF 8400 764617 Security, Investigat $3,021,218.00 $0.00

SIGNATURES
     
Thomas J. Stickrath 06/15/2020
   
Agency Director or Authorized Agent On The Date Of
   
06/08/2020 W. Fletch Zimpher
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Matthew L Martin Title:  Chief Financial Officer
Phone:  (614) 466 - 4301 Fax:  (614) 644 - 4356 E-Mail:  Matthew.Martin@dps.ohio.gov
REQUIRED EXPLANATION OF REQUEST
  The Department of Public Safety, State Highway Patrol, respectfully requests Controlling Board approval to transfer cash in the amount of $3,021,218.00 from fund 5KM0, ALI 911614 (Controlling Board Emergency Purposes/Contingencies) to fund 8400, ALI 764617 (Security, Investigations, and Policing) in FY 20.  
  The nature of the Highway Patrol's responsibilities that are funded through Fund 8400 (as defined in ORC 5503.02 (E) and ORC 4501.11 (B)) create costs that fluctuate and can be difficult to predict. These responsibilities include the following: The undertaking of major criminal investigations that involve state property interests, performing off highway related duties, including the Ohio State Fair, and providing security for dignitaries, Capital Square, and other state property.

Fund 8400 has experienced a significant reduction in revenue due to the COVID-19 pandemic and the resultant closure of courts and has experienced a significant increase in expenses due to unanticipated special details. The fund will not have enough cash to cover the cost of payroll and maintenance expenses until revenues are restored and expenses return to anticipated levels.
 
   
Attachments Controlling Board Request No.: DPS0100817
Attachment TypeAttachment Description
Other ORC 4501.11 Security, Investigations, and Policing fund
Other ORC 5503.02 State Highway Patrol- Powers and Duties
Statutory Provision Authorizing Transfer Ohio Revised Code Section 205.20

Operating Request Required Information
Operating Transfer Request
Controlling Board Request No.: DPS0100817
1.  How will the additional appropriation and/or cash be used?
The cash transfer will fund payroll and maintenance costs.
Provide the information below relative to this transfer.
Account Category Account Category Description Current Appropriation Authority Requested Increase in Appropriation Total Appropriation Authority
500   Personal Services - Payroll   $10,656,226.54   $3,021,218.00   $13,677,444.54
510   Purchases Personal Services and Others   $837,258.50   $0.00   $837,258.50
520   Supplies and Maintenance   $277,571.49   $0.00   $277,571.49
530   Equipment   $1.00   $0.00   $1.00
550   Subsidies and Shared Revenue   $100,000.00   $0.00   $100,000.00
570   Capital Items   $0.00   $0.00   $0.00
590   Judgements, Settlements and Bonds   $0.00   $0.00   $0.00
Other   Other   $3,462,411.47   $0.00   $3,462,411.47
Total: $15,333,469.00 $3,021,218.00 $18,354,687.00
   
2. Provide a short description of each item affected by this transfer in the table above.
For example, if transferring appropriation to a subsidy line item, provide details on the added recipients or the new allocation formula for distribution of moneys.
 
Account Category Short Description
500 Payroll costs
510
520
530
550
570
590
Other
   
3. Will this transfer be used to maintain current service levels, expand an existing program or activity, or begin a new program? Explain.
This transfer will ensure the State Highway Patrol has the cash to cover payroll and maintenance expenses.
   
4. Based upon the response to number 3, explain how these services or programs would have been funded if this additional funding were not available.
There are no other funding sources that could cover the payroll and associated maintenance expenses.
   
5. Account Category 500-Personal Services:
 
a. Explain why changes are being requested in the personal services account category 500.
Revenue has decreased due to the COVID-19 pandemic leaving a cash balance which is insufficient to cover payroll cost. The transfer will ensure the State Highway Patrol has the cash to cover payroll and maintenance expenses.
b. How many existing staff are being affected by this transfer? 60
What appropriation line item are they currently being paid?  764617,-626
c. How would these existing staff have been affected if these additional funds were not available?
Funding would not be available for uniform officers to provide security at state properties, dignitary protection, and respond to unforeseen security details.
d. Will new staff be hired as a result of the additional funds?  No
   
6. List any other transfers involving these appropriation line items and/or cash approved by the Controlling Board in the current biennium, including the date and requested amount of the adjustment(s).
 
ALITransfer DateTransfer AmountCBR Number
07/22/2019 $700,000.00 DPS0100699