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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
OPERATING REQUEST Controlling Board No.
DRC0101760
Status:  Approved
Meeting Date:  12/4/2017

GENERAL INFORMATION
Agency
Rehabilitation and Correction


Division/Institution
Operation Support Center
Waiver of Competitive Selection  (Revised Code Section 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
Agency Released Competitive Opportunity (Revised Code Section 127.162)
Other Statutory Authority/Bill Section:
Operating Transfer Request  (Revised Code Section 127.14)
      Appropriation
      Cash
      Other Statutory Authority/Bill Section:
Fiscal Year(s)
2018-2019
Bill No.
HB 49
Eligible for OBM
Director Approval?
No

VENDOR INFORMATION
For FYAmountNameAddressCityStateCountyZip Code
DRC01 2018 $50,000.00 Agate Software, Inc. 2214 University Park Drive Okemos MI 48864
DRC01 2019 $50,000.00 Agate Software, Inc. 2214 University Park Drive Okemos MI 48864

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameFYAmountFYAmount
GRF 504321 Administrative Operations 2018 $50,000.00 2019 $50,000.00

SIGNATURES
     
Gary Mohr 12/04/2017
   
Agency Director or Authorized Agent On The Date Of
   
11/06/2017 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Kyle Petty Title:  Legislative Director
Phone:  (614) 752 - 1156 Fax:  (614) 728 - 1578 E-Mail:  Kyle.Petty@odrc.state.oh.us
REQUIRED EXPLANATION OF REQUEST
  The Department of Rehabilitation and Correction respectfully requests Controlling Board approval for a waiver of competitive selection in the not-to-exceed amount of $50,000.00 from fund GRF, ALI 504321 (Administrative Operations), in FY18 and FY19, for continued development of the Ohio Jail Management System from State Term Schedule supplier Agate Software Inc., Okemos, Michigan.  
  The Department of Rehabilitation and Correction (DRC) houses more than 50,000 male and female felony offenders in 26 institutions. The Department is responsible for providing medical and mental health care as needed to those inmates under its custody.

This is a proprietary system developed by Agate Software for the Departments Bureau of Adult Detention for management of the jail inspection process, plan of action process, and the complaints process within the Ohio Jail Systems.

This request is to waive competitive selection to use State Term Schedule (STS-033), Index 534460, to obtain the engineering hours needed for to maintain this project as required. This request is to comply the DAS State Purchasing guidance that went into effect on July 1, 2017.   

This request is submitted in accordance with Section 127.162 of the Ohio Revised Code.   
 
   
Attachments Controlling Board Request No.: DRC0101760
Attachment TypeAttachment Description
Other MBE Form
Sole source justification letter Sole Source
Other Quote
Other STS Contract
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
Agate Software, Inc. 2018 $50,000.00 State Purchasing
Agate Software, Inc. 2019 $50,000.00

Operating Request Required Information
Purchases of Supplies or Equipment - Agate Software, Inc.
Controlling Board Request No.: DRC0101760
1. Identify the supply or supplies/equipment and provide the amount of each item.
   
 
Supply/Equipment NamePrice per UnitNumber of UnitsAmount
Software Upgrades $50,000.00 1 $50,000.00
   
2. 
Cite the account category,  subobject code, and amount of each item included in this purchase from this vendor.
 
ObjectSubobjectAmountNon-Exempt Amount
520 $50,000.00 $50,000.00
Total Amounts $50,000.00 $50,000.00
   
3.
Selection Process: Was this purchase subject to selection by a Request for Proposal (RFP) or Request for Quote (RFQ) process? No
Explain why this purchase was not subject to an RFP or RFQ process.
This purchase is for proprietary software and maintenance from State Term Schedule (STS-033), Index 534460.
   
4. Contractor Procurement Compliance:
a. Is this vendor in compliance with Buy America? Yes
Explain: Vendor is located in Okemos, Michigan.
   
b. Is this vendor in compliance with Buy Ohio? No
Explain:Vendor is located in Okemos, Michigan.