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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
CAPITAL REQUEST Controlling Board No.
DRC0101800
Status:  Approved
Meeting Date:  2/26/2018

GENERAL INFORMATION

Agency
Rehabilitation and Correction


Division/Institution
Mansfield Correctional Institution

Eligible for Local Administration?
Yes
Real Estate Acquisition
    Release of Capital Funds(R.C.Sec. 127.14G) and/or R.C.126.14
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Higher Education Authorization Request (Sec. 3333.071)
    Other Statutory Authority/Bill Section:
Fiscal Year(s)
2018
Bill No.
SB 310
Eligible for OBM
Director Approval?
No
Capital Request
    Release of Capital Funds (R.C.Sec. 127.14G)
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Waiver of Competitive Selection (R.C.Sec. 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
    Agency Released Competitive Opportunity (R.C.Sec. 127.162)
    Release Percent for Arts (R.C.Sec. 3379.10)
    Other Statutory Authority/Bill Section:
    Other:

VENDOR INFORMATION
For FYAmountNameAddressCounty
DRC01 2018 $744,800.00 WHALEN ELECTRIC LLC 2996 HENKLE DR STE J
LEBANON, OH 45036
Warren

TRANSFER INFORMATION
FromToFYFund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTransfer AmountPrev Rel Amount
         

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTotal Amount
7027 C50136 GENERAL BLDG RENOVATION $795,400.00

SIGNATURES
     
Gary Mohr 02/26/2018
   
Agency Director or Authorized Agent On The Date Of
   
01/25/2018 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Kyle Petty Title:  Legislative Director
Phone:  (614) 752 - 1156 Fax:  (614) 728 - 1578 E-Mail:  Kyle.Petty@odrc.state.oh.us
REQUIRED EXPLANATION OF REQUEST
  The Department of Rehabilitation and Correction respectfully requests Controlling Board approval to release capital appropriation in the amount of $795,400.00 from fund 7027, ALI C50136 (General Building Renovation - Statewide), in FY18, and an agency released competitive opportunity in the amount of $744,800 to contract with Whalen Electric LLC, Lebanon, Warren County, to provide Electrical Contractor Services for the Electrical System Upgrade project at Mansfield Correctional Institution, Mansfield, Richland County, OFCC project number DRC-17L148.  
  The Mansfield Correctional Institution (ManCI) opened in 1990, and houses approximately 1,685 male inmates.
Project DRC-17L148 is a locally administered project and is currently at construction phase. The design phase was approved by Controlling Board DRC0101646, in June of 2017. This project consists of replacement of the existing 15kV pad mount transfer switch at service meter. Replacement of existing pad mounted distribution board at admin building, recreation building, and four (4) prisoner pods, with new distribution boards with electronic operated circuit breakers. Replacement of two main breakers in the OPI main distribution board with new main breakers with electronic operators. Replacement of two (2) existing transformer mounted circuit breakers at building 5 and 6 with new enclosed electronic operated circuit breakers located out of existing transformers.
In compliance with Section 153.08 of the Ohio Revised Code and Section 153:1-8-01 of the Ohio Administrative Code, this project was competitively bid. Advertisements appeared in The Columbus Dispatch Newspaper. Bids for this project were also published through electronic means using the State's electronic bidding service. Bids were opened on January 4, 2018. Three bids were received with Whalen Electric LLC submitting the lowest bid.

The proposed release will be distributed as follows:
$744,800.00 for WHALEN ELECTRIC LLC Supplier ID # 0000007196
$50,600.00 for Contingency Supplier # ENC

Line item C50136, General Building Renovation, is a STATEWIDE line item.

OFCC Project # DRC-17L148

This request is submitted in accordance with Section 127.14G of the Ohio Revised Code.

Special Note:

WHALEN ELECTRIC LLC
Supplier ID # 0000007196
2996 HENKLE DR STE J
LEBANON, OH 45036
 
  DRC0101646, APPROVED 6/12/2017  
Attachments Controlling Board Request No.: DRC0101800
Attachment TypeAttachment Description
Pre-approval letter authorizing agency administration Local Administration Approval
Bid tabulations/price quotations Bid Tab
Other AE RECOMMENDATION LETTER
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
WHALEN ELECTRIC LLC 2018 $744,800.00

Capital Request Required Information
Architect, Engineering, or Other Professional Service Contracts/Construction Manager at Risk or Design Build Contracts - WHALEN ELECTRIC LLC
Controlling Board Request No.: DRC0101800
1. 
Type of Service to be provided: Electrical Contractor
 
2. Selection Process:
a. Explain how the Request for Proposal (RFP)/Request for Qualifications (RFQ) was publicized or advertised.
n compliance with Section 153.08 of the Ohio Revised Code and Section 153:1-8-01 of the Ohio Administrative Code, this project was competitively bid. Advertisements appeared in The Columbus Dispatch Newspaper. Bids for this project were also published through electronic means using the State's electronic bidding service. Bids were opened on January 4, 2018. One bid was received with Whalen Electric LLC submitting the lowest bid.
   
b.
Number of proposals distributed. Open distribution at the publications sites listed above.
c.
Number of days in which interested parties had to respond to the RFP/RFQ. 48
d.
Number of proposals received. 3
e. For each proposal or statement of qualifications received, provide name, complete address of the principal place of business, and amount of each proposal (or attached as a list)..
Name Proposal AmountAddressCityStateCounty
WHALEN ELECTRIC LLC $744,800.00 2996 HENKLE DR STE J LEBANON OH Warren
JESS HOWARD ELECTRIC COMPANY $934,839.33 6630 TAYLOR RD BLACKLICK OH Franklin
VAUGHN INDUSTRIES LLC $812,800.00 1201 E FINDLAY ST CAREY OH Wyandot
   
f. Indicate who rated the responses and was involved in the selection of the contractor.
M-Engineering tabulated the bids received on January 17, 2018 the apparent low bidder is Whalen Electric LLC. M-Engineering contacted Whalen Electric LLC to review their understanding of the scope of the project and confirm their confidence in the bid.
   
3.
Identify the selected contractor. WHALEN ELECTRIC LLC
 
  Explain why this contractor was selected.
   
  Whalen Electric LLC submitted the low bid. M-Engineering also conducted an interview to review the prospective bidder's understanding of and ability to fulfill requested construction services associated with the project.
4. Provide contractor's location of their principal place of business. 
 
2996 HENKLE DR STE J
LEBANON, OH 45036
County: Warren
5. Provide contractor's location from which all or most or contract work will be performed, if different from the location of principal place of business.
 
1150 N MAIN ST
MANSFIELD, OH 44903
County: Richland
   
6. Identify all state contracts which the selected contractor has had approved by the Controlling Board since the beginning of the last fiscal year through this fiscal year to date. Also include contracts approved for this agency or institution of higher education.
   
 
a. Total number of contracts: 3
b. For each contract, list the state agency and the contract amount.
AgencyContract/Agreement AmountFY
Rehabilitation and Correction $1,295,374.49 18
Rehabilitation and Correction $3,347.00 17
School Facilities Commission $34,974.00 17
7. 
Provide the following employee information: Nationwide Ohio
Total Number of Employees 10    10   
Percentage of Women 20% 20%
Percentage of Minorities 0% 0%
8.
What percent of the work will be done by subcontractors? 5%
   
If more than 50%, provide the following employee information.
SubcontractorNationwide
# of Employees
Nationwide
% of Women
Nationwide
% of Minorities
Ohio
# of Employees
Ohio
% of Women
Ohio
% of Minorities
9. Fee Analysis: For design-build and construction management at risk services, also provide a fee analysis that includes the following:
 
a. Total estimated construction cost:   $744,800.00
 
b. Provide the following information regarding the contractor's fees for the services to be performed. 
 
Fee Analysis Contract Amount Percent of Total Construction Cost
Professional Design Services and/or Construction Management Services/Design-Build   $95,600.00   12.83%
Personnel Cost   $0.00   0%
Testing & Special Inspections   $0.00   0%
General Conditions   $0.00   0%
Design Services Fees(A/E of Record in Design-Build Contract only)   $0.00   0%
Other-
  $0.00   0%
  Refer to the requirements of Revised Code Sections 153.65-153.70.