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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
CAPITAL REQUEST Controlling Board No.
DRC0102171
Status:  Approved
Meeting Date:  6/15/2020

GENERAL INFORMATION

Agency
Rehabilitation and Correction


Division/Institution
Capital Track

Eligible for Local Administration?
Yes
Real Estate Acquisition
    Release of Capital Funds(R.C.Sec. 127.14G) and/or R.C.126.14
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Higher Education Authorization Request (Sec. 3333.071)
    Other Statutory Authority/Bill Section:
Fiscal Year(s)
2020
Bill No.
HB 529
Eligible for OBM
Director Approval?
No
Capital Request
    Release of Capital Funds (R.C.Sec. 127.14G)
    Transfer of Capital Funds (R.C.Sec. 127.14G and/or Sec. 127.15)
    Waiver of Competitive Selection (R.C.Sec. 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
    Agency Released Competitive Opportunity (R.C.Sec. 127.162)
    Release Percent for Arts (R.C.Sec. 3379.10)
    Other Statutory Authority/Bill Section:
    Other:

VENDOR INFORMATION
For FYAmountNameAddressCounty
DRC01 2020 $855,000.00 R.W. Setterlin Buidling Company 560 Harmon Avenue
Columbus, OH 43223
Franklin

TRANSFER INFORMATION
FromToFYFund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTransfer AmountPrev Rel Amount
         

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameTotal Amount
7027 C50101 Community-Based Correctinl Fac $967,664.11

SIGNATURES
     
Annette Chambers-Smith 06/15/2020
   
Agency Director or Authorized Agent On The Date Of
   
05/20/2020 W. Fletch Zimpher
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Kyle Petty Title:  Legislative Director
Phone:  (614) 752 - 1156 Fax:  (614) 728 - 1578 E-Mail:  Kyle.Petty@odrc.state.oh.us
REQUIRED EXPLANATION OF REQUEST
  The Department of Rehabilitation and Correction respectfully requests Controlling Board approval to release capital funds in the amount of $967,664.11 from fund 7027, ALI C50101 (Community-Based Correctinl Fac-Statewide) in FY20, and an agency-released competitive opportunity to contract with R.W. Setterlin Building Company, Columbus, OH, for the construction of the ORV STAR Community Justice Center HVAC and Freezer Floor Replacement Project at the STAR Community Justice Center, Franklin Furnace, Ohio, Scioto County. Project DRC-19L123.  
  This capital funding request is for construction of the HVAC roof top unit. The frame and unit are in poor condition and are beyond their existing life span. A replacement unit will be purchased and installed, to include the connections of the duct work and connect to the existing controls.
                                                      
In addition, STAR is also in need of a freezer floor replacement because when the ground below freezes, it causes the floor to elevate and become un-level. A temporary freezer will be installed outside the kitchen to accommodate operations during construction. New control wiring, emergency shut offs, and alarms will also be installed during the construction phase.

Project DRC-19L123 is a locally administered project and is currently in the construction phase. The design phase was previously approved on 12/16/2019 by Controlling Board item DRC0102095.

This project was competitively bid through the state's electronic bidding system at https://bidexpress.com. Advertisements appeared in the Portsmouth Daily Times for three consecutive weeks (March 17, 24, and 31, 2020). Two responses were received, with R.W. Setterlin Building Company submitting the lowest and most responsive bid.

Please release $967,664.11 to the following:
-$855,000.00 to R.W. Setterlin Buidling Company (Supplier ID: 0000043524, Contract No.: DRC-19L123-01-01)
-$1,856.11 to OFCC (Supplier ID: SFC01)
-$110,808.00 to Contingency (Supplier ID: ENC-01)

ALI C50101, COMMUNITY-BASED CORRECTINL FAC, is a STATEWIDE line item.

Project # DRC-19L123

This request is submitted in accordance with Section 127.14(G) of the Ohio Revised Code.
 
  DRC0102095 approved 12/16/2019  
Attachments Controlling Board Request No.: DRC0102171
Attachment TypeAttachment Description
Other Public Bid Advertisement eBid
Other EDGE Affidavit
Other Bid Tab Report
Pre-approval letter authorizing agency administration Bid Recommendation Letter
Other EEO Form
Other Subcontractor Employee Information - Limbach Company LLC
Pre-approval letter authorizing agency administration Construction Contract Award Recommendation Letter
Pre-approval letter authorizing agency administration Local Admin Letter
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
R.W. Setterlin Buidling Company 2020 $855,000.00

Capital Request Required Information
Architect, Engineering, or Other Professional Service Contracts/Construction Manager at Risk or Design Build Contracts - R.W. Setterlin Buidling Company
Controlling Board Request No.: DRC0102171
1. 
Type of Service to be provided: Construction services for the ORV Star Community Justice center HVAC and Freezer floor replacement project Project DRC-19L123
 
2. Selection Process:
a. Explain how the Request for Proposal (RFP)/Request for Qualifications (RFQ) was publicized or advertised.
On 04/07/2020, bids were received by DRC for Project DRC-19L123 through the state's electronic bidding system. After careful consideration of all bids received, Roger D. Fields Associates, Inc., recommended awarding the contract to R.W. Setterlin Building Company whose bid was lowest and most responsive received.
   
b.
Number of proposals distributed. N/A
c.
Number of days in which interested parties had to respond to the RFP/RFQ. 21
d.
Number of proposals received. 2
e. For each proposal or statement of qualifications received, provide name, complete address of the principal place of business, and amount of each proposal (or attached as a list)..
Name Proposal AmountAddressCityStateCounty
   
f. Indicate who rated the responses and was involved in the selection of the contractor.
Roger D. Fields Associates, Inc., John Kerr, and Gary Howard Project Manager at DRC.
   
3.
Identify the selected contractor. R.W. Setterlin Buidling Company
 
  Explain why this contractor was selected.
   
  R.W. Setterlin Building Company bid was the lowest and most responsive received.
4. Provide contractor's location of their principal place of business. 
 
560 Harmon Avenue
Columbus, OH 43223
County: Franklin
5. Provide contractor's location from which all or most or contract work will be performed, if different from the location of principal place of business.
 

 OH 
County:
   
6. Identify all state contracts which the selected contractor has had approved by the Controlling Board since the beginning of the last fiscal year through this fiscal year to date. Also include contracts approved for this agency or institution of higher education.
   
 
a. Total number of contracts: 0
b. For each contract, list the state agency and the contract amount.
AgencyContract/Agreement AmountFY
7. 
Provide the following employee information: Nationwide Ohio
Total Number of Employees 76    76   
Percentage of Women 13.1% 13.1%
Percentage of Minorities 7.9% 7.9%
8.
What percent of the work will be done by subcontractors? 0%
   
If more than 50%, provide the following employee information.
SubcontractorNationwide
# of Employees
Nationwide
% of Women
Nationwide
% of Minorities
Ohio
# of Employees
Ohio
% of Women
Ohio
% of Minorities
West End Electric Company, Inc. 38 8.00 8.00 34 9.00 6.00
Limbach Company LLC 207 .00 16.90 207 .00 16.90
9. Fee Analysis: For design-build and construction management at risk services, also provide a fee analysis that includes the following:
 
a. Total estimated construction cost:   $0.00
 
b. Provide the following information regarding the contractor's fees for the services to be performed. 
 
Fee Analysis Contract Amount Percent of Total Construction Cost
Professional Design Services and/or Construction Management Services/Design-Build   $0.00   0%
Personnel Cost   $0.00   0%
Testing & Special Inspections   $0.00   0%
General Conditions   $0.00   0%
Design Services Fees(A/E of Record in Design-Build Contract only)   $0.00   0%
Other-
  $0.00   0%
  Refer to the requirements of Revised Code Sections 153.65-153.70.