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State of Ohio - Controlling Board Request
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
Status:  Approved
Meeting Date:  6/15/2020




Authorization Requested Pursuant
to Revised Code Section 131.35
Increase Appropriation Authority
Create a New Fund
Establish Appropriation Authority
Fiscal Year(s)
Bill No.
H.B. 166

Line Item
Line Item Name
FYCurrent Appropriation AmountAmount of Increase or New Fund Total
Appropriation Amount
FED 3HL0 200678 Literacy Development 2020

Paolo DeMaria 06/15/2020
Agency Director or Authorized Agent On The Date Of
05/22/2020 W. Fletch Zimpher
Date Controlling Board President/OBM Director
Name:  Aaron T Rausch Title:  Director, Budget & School Fund
Phone:  (614) 995 - 9936 Fax:  (614) 728 - 5453 E-Mail:
  The Ohio Department of Education respectfully requests Controlling Board approval to create a new fund, the Literacy Development Fund (3HL0), and to establish appropriation authority in the amount of $14,630,000 for FY21 in ALI 200678 (Literacy Development) for the Comprehensive Literacy State Development Program.  
  The Ohio Department of Education was awarded $42,000,000 for a Comprehensive Literacy State Development Grant from the U.S. Department of Education to build on ongoing work to improve the language and literacy development of our state's children. Approximately 95% of the award will be distributed directly to local districts, community schools, and early childhood education programs to improve literacy outcomes for children from birth through grade 12.

This five year grant will focus on developing model comprehensive literacy sites in early childhood education programs and district preschools as well as elementary, middle, and high schools across the state. The model sites will concentrate on implementing practices consistent with Ohio's Plan to Raise Literacy Achievement. The grant also will support professional learning and coaching. The partnership between the model sites and the Department will allow early childhood education programs, districts, schools, and families to improve student literacy and increase educational options available to students who have been traditionally under-served.

Applications are due on June 10, 2020, and the Department expects to announce grant recipients by August, 2020.

More information about the grant can be found here:
Attachments Controlling Board Request No.: EDU0100428
Attachment TypeAttachment Description
Catalogue of Federal Domestic Assistance (CFDA) excerpt State Literacy Development Grant

Fund/Appropriation Request 
Required Information
Controlling Board Request No.: EDU0100428
1. Identify the source of additional revenue (e.g., increase in fee, increase in state or federal grants, etc.).
  A new federal grant received from the U.S. Department of Education.
2. If applicable, explain why creating and/or increasing a new fund and/or line item is more appropriate than depositing the revenue into an existing fund and increasing the appropriation authority of an existing line item.
  This is a new federal fund and expenditures from it will include subsidy and operating expenses. It will need to be monitored, reported and managed separate from other federal lines and ALI's as its funding is specific to the purpose of literacy development.
Time line: Has the revenue been received? No
When is the revenue expected to become available? Funds will be drawn down as grant expenditures are incurred.
4. For federal funds only, provide the following information:
a. Grant identification number from the Catalog of Federal Domestic Assistance: 84.371C
b. Amount of state matching funds required: 0
c. Source (appropriation line item) of that match: N/A
d. Statutory or executive authority for participation in the program:
PL PL 111-117 Title I, Part E Elementary and Secondary Education Act of 1965, as amended.
  Include a brief summary of the text or a copy of the reference.  
5. How will the additional appropriation and/or cash be used?
  Appropriation authority will support eh Comprehensive Literacy State Development Grant
  Provide the following information below relative to this budgetary adjustment. NOTE: If a new fund and new appropriation authority are being requested, the "Current" and "Requested" columns are not required.
Account Category Account Category Description Current Appropriation Authority Requested Increase in Appropriation Total Appropriation Authority
500   Personal Services - Payroll   $0.00   $80,000.00   $80,000.00
510   Purchases Personal Services and Others   $0.00   $500,000.00   $500,000.00
520   Supplies and Maintenance   $0.00   $50,000.00   $50,000.00
530   Equipment   $0.00   $0.00   $0.00
550   Subsidies and Shared Revenue   $0.00   $14,000,000.00   $14,000,000.00
570   Capital Items   $0.00   $0.00   $0.00
590   Judgements, Settlements and Bonds   $0.00   $0.00   $0.00
Other   Other   $0.00   $0.00   $0.00
Total: $0.00 $14,630,000.00 $14,630,000.00
6. For each additional amount shown in the table, provide a short description of what the dollars will be used to accomplish. For example, if increasing a subsidy account category, provide detail on the added recipients or the allocation formula for distribution of moneys. For Account Category 500, respond to specific questions in number 9 below.
Account Category Short Description
500 Part time grants manager and project manager
510 Contractual agreements - training for regional support, national experts and CCIP development/compliance
520 IT Development, supplies, and related expenses
550 Grants to schools and districts.
7. Will this transfer be used to maintain current service levels, expand an existing program or activity, or begin a new program? Explain.
  Begin a new program. Once the program is up and running, the majority of the funds will be disbursed as grants to districts, ESCs and early childhood providers. Contractual costs will support training, experts and grant application development. A portion of the appropriation will support 50% of a Grants Manager position at ODE and its related expenses.
8. Based upon the response to number 7, explain how these services or programs would have been funded if this
additional funding were not available.
  These services/program could not be funded without the appropriation authority.
9. Account Category 500-Personal Services:
a. Explain why changes are being requested in the personal services account category 500.
Grant allows for one partially funded Grants Manager.
b. How many existing staff are being affected by this transfer? 1
What appropriation line item are they currently being paid?  200669
c. How would these existing staff have been affected if these additional funds were not available?
d. Will new staff be hired as a result of the additional funds?  No
10.  List any other transfers involving these appropriation line items and/or cash approved by the Controlling Board in the current biennium, including the date and requested amount of the adjustment(s).
ALITransfer DateTransfer AmountCBR Number