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State of Ohio - Controlling Board Request
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
Status:  Approved
Meeting Date:  6/15/2020




Authorization Requested Pursuant
to Revised Code Section 131.35
Increase Appropriation Authority
Create a New Fund
Establish Appropriation Authority
Fiscal Year(s)
Bill No.
H.B. 166

Line Item
Line Item Name
FYCurrent Appropriation AmountAmount of Increase or New Fund Total
Appropriation Amount
FED 3EJ0 200622 Homeless Children Education 2020

Paolo DeMaria 06/15/2020
Agency Director or Authorized Agent On The Date Of
05/22/2020 W. Fletch Zimpher
Date Controlling Board President/OBM Director
Name:  Aaron Rausch Title:  Director, Budget & School Fund
Phone:  (614) 995 - 9936 Fax:  E-Mail:
  The Ohio Department of Education respectfully requests Controlling Board approval to increase appropriation authority in the amount of $500,000 in FY20 for fund 3EJ0, ALI 200622 (Homeless Children Education) for the McKinney-Vento Homeless Children and Youth program.  
  The increase will be used to pay subsidy to local schools and districts.

The program is funded by the U.S. Department of Education and it is to ensure that all homeless children and youth have equal access to the same free, appropriate public education available to other children. The Education for Homeless Children and Youth program provides assistance to states to:
1) Establish or designate an office of coordination for homeless children and youths and
2) Develop and carry out a state plan for the education of those children.

Schools and districts use grant funds to provide enriched supplemental instruction, transportation, health care referral services, and professional development for teachers.

Funds are provided through a competitive process to schools and districts. A list of grant recipients is attached to this request. School districts who have received grant funding are drawing down claims faster than projected. Based on estimates, an additional $500,000 is needed to ensure that schools and districts can draw down funds and receive reimbursement for expenses incurred.

This request is not the result of an increase in federal funds, or the ability to provide additional federal grant funding to local school districts. The request is simply based on the timing of when schools will draw down federal awards. In any given state fiscal year, school districts have access to three different federal awards - sometimes making the ability to estimate appropriation needs more challenging.
Attachments Controlling Board Request No.: EDU0100432
Attachment TypeAttachment Description
Subsidy Distribution Information McKinney-Vento Sub-Recipients

Fund/Appropriation Request 
Required Information
Controlling Board Request No.: EDU0100432
1. Identify the source of additional revenue (e.g., increase in fee, increase in state or federal grants, etc.).
  The appropriation increase is based on an estimate of how much additional funding school districts will draw down between now and the end of the fiscal year.
2. If applicable, explain why creating and/or increasing a new fund and/or line item is more appropriate than depositing the revenue into an existing fund and increasing the appropriation authority of an existing line item.
  Funds will be deposited in an existing fund, 3EJ0
Time line: Has the revenue been received? No
When is the revenue expected to become available? Revenue will be drawn as school districts submit claims for reimbursement.
4. For federal funds only, provide the following information:
a. Grant identification number from the Catalog of Federal Domestic Assistance: 84.196
b. Amount of state matching funds required: 0
c. Source (appropriation line item) of that match: n/a
d. Statutory or executive authority for participation in the program:
  Include a brief summary of the text or a copy of the reference.  
5. How will the additional appropriation and/or cash be used?
  Funds will be used to reimburse Ohio LEAs for expenditures related to the operations of the program.
  Provide the following information below relative to this budgetary adjustment. NOTE: If a new fund and new appropriation authority are being requested, the "Current" and "Requested" columns are not required.
Account Category Account Category Description Current Appropriation Authority Requested Increase in Appropriation Total Appropriation Authority
500   Personal Services - Payroll   $128,246.00   $0.00   $128,246.00
510   Purchases Personal Services and Others   $1,071.00   $0.00   $1,071.00
520   Supplies and Maintenance   $36,892.00   $0.00   $36,892.00
530   Equipment   $0.00   $0.00   $0.00
550   Subsidies and Shared Revenue   $3,074,805.00   $500,000.00   $3,574,805.00
570   Capital Items   $0.00   $0.00   $0.00
590   Judgements, Settlements and Bonds   $0.00   $0.00   $0.00
Other   Other   $54,189.00   $0.00   $54,189.00
Total: $3,295,203.00 $500,000.00 $3,795,203.00
6. For each additional amount shown in the table, provide a short description of what the dollars will be used to accomplish. For example, if increasing a subsidy account category, provide detail on the added recipients or the allocation formula for distribution of moneys. For Account Category 500, respond to specific questions in number 9 below.
Account Category Short Description
550 Funds will be used to provide grant funds to school districts.
7. Will this transfer be used to maintain current service levels, expand an existing program or activity, or begin a new program? Explain.
  The increase in appropriation will be used to maintain current service levels.
8. Based upon the response to number 7, explain how these services or programs would have been funded if this
additional funding were not available.
  If the additional appropriation is not granted, school districts will not be able to draw down funds before the end of the fiscal year.
9. Account Category 500-Personal Services:
a. Explain why changes are being requested in the personal services account category 500.
b. How many existing staff are being affected by this transfer? 0
What appropriation line item are they currently being paid? 
c. How would these existing staff have been affected if these additional funds were not available?
d. Will new staff be hired as a result of the additional funds? 
10.  List any other transfers involving these appropriation line items and/or cash approved by the Controlling Board in the current biennium, including the date and requested amount of the adjustment(s).
ALITransfer DateTransfer AmountCBR Number