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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
OPERATING REQUEST Controlling Board No.
JFS0100464
Status:  Approved
Meeting Date:  2/26/2018

GENERAL INFORMATION
Agency
Job and Family Services


Division/Institution
Contracts and Acquisitions
Waiver of Competitive Selection  (Revised Code Section 127.16B)
      No Competitive Opportunity
      Agency Released Competitive Opportunity
Agency Released Competitive Opportunity (Revised Code Section 127.162)
Other Statutory Authority/Bill Section:
Operating Transfer Request  (Revised Code Section 127.14)
      Appropriation
      Cash
      Other Statutory Authority/Bill Section:
Fiscal Year(s)
2018-2019
Bill No.
H.B. 49
Eligible for OBM
Director Approval?
No

VENDOR INFORMATION
For FYAmountNameAddressCityStateCountyZip Code
JFS01 2018 $25,360.50 Rhode Island Office of Child Support 77 Dorrance St, 4th Floor Providence RI 02903
JFS01 2019 $25,360.50 Rhode Island Office of Child Support 77 Dorrance St, 4th Floor Providence RI 02903

FUNDING INFORMATION
Fund GroupFund CodeAppropriation Line ItemAppropriation Line Item NameFYAmountFYAmount
FED 3970 600626 CHILD SUPPORT - FEDERAL 2018 $16,737.93 2019 $16,737.93
GRF GRF 600420 CHILD SUPPORT PROGRAMS 2018 $8,622.57 2019 $8,622.57

SIGNATURES
     
Cynthia C. Dungey 02/26/2018
   
Agency Director or Authorized Agent On The Date Of
   
02/08/2018 Christine Morrison
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Jay R Easterling Title:  Deputy Director
Phone:  (614) 466 - 6609 Fax:  (614) 995 - 4876 E-Mail:  jay.easterling@jfs.ohio.gov
REQUIRED EXPLANATION OF REQUEST
  The Ohio Department of Job and Family Services (ODJFS) respectfully requests Controlling Board approval to waive competitive selection in the amount of $25,360.50 in FY18 and $25,360.50 in FY19, from Fund 3970, ALI 600626 (Child Support-Federal) and Fund GRF, ALI 600420 (Child Support Programs) to amend a previously approved contract (JFS0100426, 5/22/2017) with Rhode Island, Department of Human Services/Office of Child Support, Providence, RI, for membership/access to the Child Support Lien Network (CSLN).  
  The State of Rhode Island and Providence Plantations (RI) established the Child Support Lien Network (CSLN) in 1999 under a 1998 Federal OCSE grant to extract data from each delinquent child support obligor file into one accessible, easy-to-use database for the purpose of asset matching, specifically intercepting insurance settlements owed to delinquent child support obligors. A supplemental 1999 Federal OCSE grant extended CSLN to four other New England states. The grant has expired, however states outside of New England may now join CSLN through the execution of this agreement with the State of RI as host state of the CSLN. Awarded the Best Practices Award in 2001, the CSLN program has grown to 31 states with 3.7 million cases owing more than $80 billion in past due support. Today over 1,500 insurers participate in CSLN resulting in over $140 million dollars collected annually.  
  JFS0100426  
Attachments Controlling Board Request No.: JFS0100464
Attachment TypeAttachment Description
Other MBE summary
Contract Executed Contract
Contract vendor signed
 
Release and Permit Information
NameFYAmountR & P #R & P DateIssued ByComments
Rhode Island Office of Child Support 2018 $25,360.50
Rhode Island Office of Child Support 2019 $25,360.50

Operating Request Required Information
Contract Amendment - Rhode Island Office of Child Support
Controlling Board Request No.: JFS0100464
1. Identify the contractor and provide the contractor's address of their principal place of business.
Rhode Island Office of Child Support
77 Dorrance St, 4th Floor
Providence,  RI  02903
   
2. Explain why the contract is being amended and the effect on the project or program.
Nationwide Mutual Insurance Company expanded its participation in CSLN to all state members in August, 2017. Ohio received 216 matches in the first three months compared to only 3 matches the entire previous fiscal year. Based on estimates, these additional matches have the potential to result in close to $1million in increased annual collections. This amendment is to support the increased number of matches.
   
3. Specify the deliverables of this contract or describe the scope of service(s) to be performed by this contractor.
States combine delinquent child support cases into the CSLN database. The database is matched daily with personal injury and workers compensation claims registered by insurers with the ISO ClaimSearch. CSLN performs quality assurance on the matched data and then alerts the member state. The state and / or CSLN provide follow up enforcement action with the insurer. Liens or withholding orders are issued to the insurer. Arrears are collected by the state from the insurer at time of settlement.
   
4.
Cite the account category of expense being used for this purchase of service(s).
Account CategorySubobjectAmountNon-Exempt Amount
512069 $215,288.00 $215,288.00
Total Amounts $215,288.00 $215,288.00
   
5.
Provide the dates of previous Controlling Board approvals for this contract. Indicate whether the approvals were for the initial contract, amendments to this contract, or previous renewals for this contract. In addition to the
date(s) of Controlling Board approval, provide the following information depending upon the type of contract previously approved by the Controlling Board.
Initial Contract - Total amount of the initial contract or number of hours and the rate per hour.
Amendment - Total amount of the amended contract (initial + amendment) or total number of hours (initial + amendment) and the total rate per hour (initial contract + contract amendment + contract renewals within the biennium).
Renewal - Total amount of the renewed contract or the total number of hours and the total rate per hour.
CB Approval DateType of ContractAmount per FY# of HoursRate per Hour per FY
06/08/2015 Initial $83,667.00 0.00 $0.00
06/08/2015 Initial $87,857.00 0.00 $0.00
05/22/2017 Initial $80,868.00 0.00 $0.00
05/22/2017 Initial $83,699.00 0.00 $0.00
   
6. If this contract amendment affects the total amount of the contract or the total number of hours and total rate
per hour, provide the new rate information.
Total Contract Amount Total Number of Hours Total Rate per Hour FY

  $215,288.00

  0

  $0.00

7. Duration of this contract (beginning and ending dates) within the fiscal biennium, including amendment.
Beginning Date Ending Date  
07/01/2017 06/30/2019
8. Provide all subsequent renewal schedules (beginning and ending dates) and amounts associated with this contract.
Beginning DateEnding DateTotal Lease AmountFY2
  Explain contract provisions.  Contract does not provide for renewals. A new contract and CB approval will be pursued for FY 20/21 should these services still be required.
9.
Provide the following employee information: Nationwide Ohio
Total Number of Employees 17    1   
Percentage of Women 59% 0%
Percentage of Minorities 12% 0%